Executive Assistant II

Aflac; United States; Hybrid; USD 46,000 - 60,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

401(k) plan

Annual bonuses

Stock purchase plan

11 paid holidays

Up to 20 days PTO

Job summary

Aflac, a Fortune 500 company, is seeking an Administrative Professional within the continental US. The role offers hybrid or remote work depending on location and requires high school completion with several years of administrative support, including executive-level experience.

Aflac emphasizes integrity, communication, and service excellence. The position includes responsibilities for calendar management, travel, meetings, budgeting support, and confidential records handling, with a competitive

Qualifications

• Excellent oral, written and interpersonal communications skills.
• Certified Professional Secretary (CPS) or Certified Administrative Professional (CAP) preferred.
• Self-starter with ability to manage multiple priorities.

Responsibilities

• Prepares a variety of sensitive or routine correspondence from drafts or verbal instruction; forms and documents per procedures.
• Serves as a liaison between executives, managers, and visitors; maintains executive calendars and schedules travel.
• Maintains inventory of office supplies and processes invoices and expenses.
• Maintains effective filing systems and ensures confidentiality of records.
• Provides administrative support to management and helps develop the department budget.
• Supports leadership by coordinating meetings and events including Employee Appreciation Week.
• Performs other duties as required.

Skills

Integrity

Communication

Self-development

Customer service

Change management

Organizational goals

Diversity

Oral communication

Written communication

Interpersonal skills

Self-starter

Education

CPS or CAP certification (preferred)

High school diploma

4 years admin support exp incl exec support

Bachelor's Degree

Job description

Salary Range: $46,000 - $60,000

Job Posting End Date: 11/16/2026

We’ve Got You Under Our Wing

We are the duck. We develop and empower our people, cultivate relationships, give back to our community, and celebrate every success along the way. We do it all…The Aflac Way.

Aflac, a Fortune 500 company, is an industry leader in voluntary insurance products that pay cash directly to policyholders and one of America's best-known brands. Aflac has been recognized as Fortune’s 50 Best Workplaces for Diversity and as one of World’s Most Ethical Companies by Ethisphere.com.

Our business is about being there for people in need. So, ask yourself, are you the duck? If so, there’s a home, and a flourishing career for you at Aflac.

Work Designation.

Depending on your location within the continental US, this role may be hybrid or remote.

• If you live within 50 miles of the Aflac offices located in Columbus, GA or Columbia, SC, this role will be hybrid. This means you will be expected to work in the office for at least 60% of the work week. You will work from your home (within the continental US) for the remaining portion of the work week. Details of this schedule will be discussed with your leadership.
• If you live more than 50 miles from the Aflac offices located in Columbus, GA or Columbia, SC, this role will be remote. This means you will be expected to work from your home, within the continental US. If the role is remote, there may be occasions that you are requested to come to the office based on business need. Any requests to come to the office would be communicated with you in advance.

What does it take to be successful at Aflac?

• Acting with Integrity
• Communicating Effectively
• Pursuing Self-Development
• Serving Customers
• Supporting Change
• Supporting Organizational Goals
• Working with Diverse Populations

What does it take to be successful in this role?

• Certified Professional Secretary (CPS) or Certified Administrative Professional (CAP) (preferred)
• Excellent oral, written and interpersonal communications skills to interact effectively, exercise discretion, judgment, and diplomacy when dealing with internal and external customers, and senior and executive management
• Self-starter

Education & Experience Required

• High school graduate
• Four years of administrative support experience, including one year supporting executive-level management

Or an equivalent combination of education and experience

Education & Experience Preferred

• Bachelor's Degree

Principal Duties & Responsibilities

• Prepares a variety of sensitive or routine correspondence on own initiative from drafts or verbal instruction, such as memos, letters, articles, reports, proposals, charts, etc.; prepares and processes routine forms, documents, requisitions, purchase orders, transmittal forms, etc., following standard procedures and responds to inquiries
• Serves as a liaison between executives, managers, and visitors as required; reviews requests, schedules appointments, and resolves problems requiring in-depth knowledge of company policies and procedures and projects in progress; receives, screens, and routes incoming telephone calls, places calls, receives visitors, arranges appointments, and maintains the executive calendar; coordinates travel arrangements and schedules meetings, prepares agendas and materials for presentations, and takes and prepares meeting minutes
• Maintains inventory levels of office supplies and initiates purchase orders as necessary; reconciles invoices and maintains current expense and balance records against budgeted dollars; provides administrative assistance to the management team by compiling data for and developing the department’s budget; submits travel and other expenses for payment or reimbursement
• Maintains effective and accurate filing systems that provide a quick reference database of records, including but not limited to, statistical and financial reports that show the department’s accomplishments, productivity levels, operating cost, etc.; releases information according to company policies and procedures; audits files at specific intervals to identify and purge outdated or unnecessary items, and ensures confidentiality of records
• Provides administrative support related to the operational functions of the department, and assists with the training and development of subordinate secretaries and other administrative staff
• Support leadership team through coordinating divisional/departmental meetings and events as well as supporting company events including Employee Appreciation Week, holiday celebrations, etc.
• Performs other duties as required

Total Rewards

The salary range for this job is $46,000 - $60,000. This range is specific to the job and salary offers consider a wide range of factors that are considered in making compensation decisions, including, but not limited to: education, experience, licensure, certifications, geographic location, and peer compensation. The range has been created in good faith based on information known to Aflac at the time of the posting.

At Aflac, it is not typical for an individual to be hired at or near the top of the range for the role to allow for future and continued salary growth, and compensation decisions are dependent on the circumstances of each case. This salary range does not include any potential incentive pay or benefits, however, such information will be provided separately when appropriate.

In addition to the base salary, we offer an array of benefits to meet your needs including medical, dental, and vision coverage, prescription drug coverage, health care flexible spending, dependent care flexible spending, Aflac supplemental policies (Accident, Cancer, Critical Illness and Hospital Indemnity offered at no costs to employee), 401(k) plans, annual bonuses, and an opportunity to purchase company stock. On an annual basis, you’ll also be offered 11 paid holidays, up to 20 days PTO to be used for any reason, and, if eligible, state-mandated sick leave (Washington employees accrue 1-hour sick leave for every 40 hours worked) and other leaves of absence, if eligible, when needed to support your physical, financial, and emotional well-being. Aflac complies with all applicable leave laws, including, but not limited to, sick and safe leave, and adoption and parental leave, in all states and localities.