Executive Assistant II

CoBank; Greenwood Village (CO); Hybrid; USD 67,000 - 76,000; Full time

Benefits offered by this job

Hybrid work model

Medical, Dental and Vision coverage

Disability, AD&D, Life Insurance

401k with matching

Job summary

CoBank is seeking an experienced administrative professional to support a banking group with budgeting, meeting planning, travel, and reporting. The role includes coordinating preparation of group reports and maintaining policies and internal tools, while assisting senior managers.

The position requires discretion with confidential information, excellent communication, and the ability to work both independently and as part of a team.

Qualifications

• 6 years of administrative experience

Responsibilities

• Performs administrative support duties including word processing, spreadsheets, and presentations

Skills

Administrative support

Microsoft Office

Customer service

Attention to detail

Communication skills

Organizational skills

Education

High school diploma or GED

Bachelor's Degree preferred

Tools

Microsoft Office applications

Job description

Benefits Overview

A career at CoBank can offer you the opportunity to make a personal impact on the people and communities where we do business. In order to be the best, we hire the best!

Benefits Offered by CoBank

• Careers with a purpose
• Time-Off Packages, 15 days of vacation, 10 paid sick days and 11 paid holidays
• Competitive Compensation & Incentive
• Hybrid work model: flexible arrangements for most positions
• Benefits Packages, including Medical, Dental and Vision coverage, Disability, AD&D, and Life Insurance
• Robust associate training and development with CoBank University
• Tuition reimbursement for higher education
• Outstanding 401k: up to 6% matching and additional 3% non-elective contribution & Student Loan Match
• Community Impact: United Way Angel Day, Volunteer Day and Associate Directed Contribution
• Associate Resource Groups: creating a culture of respect and inclusion
• Recognize a fellow associate through our GEM awards

Job Description

Supports the management of a banking group through administrative support in areas such as budgetary planning and control, meeting planning and coordination, travel, audit tracking, and communication and information dissemination. Coordinates the preparation of regular and special management, committee, corporate, and board reports for the group. Oversees the development and maintenance of documents that may include policies, procedures, and internal management tools for the group. Provides secretarial and administrative assistance to the group executive and other senior managers in the banking group.

Essential Functions

• Performs administrative support duties including word processing, preparation of spreadsheets and PowerPoint presentations, and assisting in the preparation of regular and board reports.
• Coordinates the budget preparation process. Develops and inputs information into budget planning systems. Tracks budget versus actual for the group. Researches and prepares explanations of any variances from plan. Oversees the development and maintenance of a variety of documents, including policies, procedures and internal management tools, as well as written presentations and communications.
• Coordinates and maintains information received by and distributed from the group. Disseminates information to other banking groups, divisions, departments, and others as appropriate.
• Actively participates in group activities, assuming responsibility for projects, reports, or answering questions where appropriate and when managers are unavailable
• Coordinates group reporting requirements with other banking groups, divisions, and departments as necessary. Prepares regular and special reports for management and the board as required.
• Coordinates administrative routines and follow through unique to the work of the group.
• Maintains calendars, coordinates travel and coordinates internal and external meetings/events.
• Composes correspondence for others and self; requests information from bank staff as necessary.
• Participates in special projects and performs other duties as assigned.
• Coordinates new hire onboarding
• Liaises with IT. Sets up and hosts meetings/events in person and virtually.

Education

• High school diploma or GED required
• Bachelor's Degree preferred

Work Experience

• 6 years of administrative experience, or an equivalent combination of education and related experience required.
• 3 years of experience supporting an executive or group of executives required.
• Proven ability to support multiple individuals, including executives, and others.
• Ability to maintain discretion and professionalism while working with confidential and sensitive information.
• Ability to work independently as well as collaboratively in a team-oriented environment.
• Excellent customer service focus and attention to detail.
• Excellent organizational skills, with the ability to multi-task, prioritize and schedule work and projects under minimal supervision, and with competing commitments and challenging timelines.
• Excellent verbal and written communication and interpersonal skills, with the ability to communicate effectively and act as a liaison with all levels of executives, management, business customers and outside parties.
• Advanced knowledge of Microsoft Office applications (Outlook, Word, PowerPoint, SharePoint and Excel).
• Availability for occasional work outside normal business hours.
• Availability for occasional travel.

Physical Exertion Details

Sedentary Exerting up to 10 pounds of force occasionally (Occasionally: activity or condition exists up to 1/3 of the time) and/or a negligible amount of force frequently (Frequently: activity or condition exists from 1/3 to 2/3 of the time) to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time, but may involve walking or standing for brief periods of time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Travel Requirement Details

Occasional Travel occurs infrequently (typically, once a month or less).

About CoBank

The typical base pay range for this role is between $66,500 - $76,100. Compensation may vary based on individual job-related knowledge, skills, expertise, and experience. This position is eligible for a discretionary annual incentive program driven by organization and individual performance. The listed salary, other compensation and benefits information is accurate as of the date of this posting. This job will be posted for a minimum of five (5) business days or until the position is filled. CoBank reserves the right to adjust compensation for all positions and to modify or discontinue benefits programs at any time in its sole discretion, subject to applicable law.

CoBank is a cooperative bank serving vital industries across rural America. The bank provides loans, leases, export financing and other financial services to agribusinesses and rural power, water and communications providers in all 50 states. The bank also provides wholesale loans and other financial services to affiliated Farm Credit associations serving more than 76,000 farmers, ranchers and other rural borrowers in 23 states around the country. CoBank is a member of the Farm Credit System, a nationwide network of banks and retail lending associations chartered to support the borrowing needs of U.S. agriculture, rural infrastructure and rural communities. Headquartered outside Denver, Colorado, CoBank serves customers from regional banking centers across the U.S. and also maintains an international representative office in Singapore.

REASONABLE ACCOMMODATION

We are committed to ensuring that our online application process provides an equal employment opportunity to all applicants, including qualified individuals with disabilities. If you are an applicant with a disability, or are assisting an applicant with a disability, and require accessibility assistance or would like to request a reasonable accommodation for any aspect of the application process, including completing an application, interviewing, or otherwise participating in the employee selection process, please submit a request by emailing [e-mail]. Include your contact information and specific details about your requested accommodation.

Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time.

CoBank is an Equal Opportunity Employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability, or status as a protected veteran.