Executive Assistant II

Fifth Third Bank; Cincinnati (OH); On-site; USD 55,000 - 85,000; Full time

Job summary

Fifth Third Bank in Cincinnati seeks an Executive Assistant to support a senior executive. You will manage complex calendars, arrange travel, prepare correspondence, and coordinate confidential projects with discretion.

This role requires six-plus years of secretarial experience, mastery of MS Office, and the ability to handle sensitive information with professionalism. You will interact with board members and external partners, organize files, and help drive efficiency across the office.

Qualifications

• Requires high school education and ability to type and edit business correspondence.
• Six+ years of secretarial/administrative experience with at least three years at the company.
• Ability to record and type dictation with standard business vocabulary.
• Proficient in Microsoft Word and Excel.
• Maintains confidentiality and professionalism.
• Strong problem-solving and multitasking capabilities.
• Excellent interpersonal skills and professional demeanor.
• Identifies and implements process improvements.

Responsibilities

• Provides administrative support to the area executive. Judgment and initiative are required in certain situations.
• Coordinates manager’s schedule, makes appointments, and arranges travel.
• Liaisons with key executives, board members, external management personnel, and other crucial contacts.
• Answers, screens, and directs incoming calls.
• Prepares administrative reports and performs data gathering and analysis.
• May supervise other Executive Assistants and assist with training.
• Greets internal and external customers and handles complex inquiries.
• Organizes confidential files and correspondence.
• Coordinates meetings, prepares agendas, and reserves facilities.

Skills

Executive support

Project management

Confidentiality

MS Office

Interpersonal skills

Multitasking

Communication

Attention to detail

Professional demeanor

Problem solving

Education

High school diploma

One-year business college program

Tools

Microsoft Word

Microsoft Excel

Job description

Make banking a Fifth Third better®
We connect great people to great opportunities. Are you ready to take the next step? Discover a career in banking at Fifth Third Bank.

GENERAL FUNCTION:

Reserved for use for executive assistants supporting Regional Presidents or senior executives in the B and C1 bands only. Performs a wide range of support for an executive relieving him/her of administrative duties often of a highly confidential, diversified, and complex nature. Serves as management delegate for email inbox and systems. Initiative and judgment are required in the absence of specific directions from the executive. Interacts with board members and key community leaders. Serves as a liaison with others within and outside the company regarding administrative issues related to purchasing, personnel, facilities, and operations. Provides support for Office of the President issues.

Responsible and accountable for risk by openly exchanging ideas and opinions, elevating concerns, and personally following policies and procedures as defined. Accountable for always doing the right thing for customers and colleagues and ensures that actions and behaviors drive a positive customer experience. While operating within the Bank's risk appetite, achieves results by consistently identifying, assessing, managing, monitoring, and reporting risks of all types.

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Provides administrative support to the area executive. Judgment and initiative are required in certain situations.
• Administers programs, projects, campaigns and/or processes for the operating unit served.
• Coordinates manager’s schedule, makes appointments, and arranges and coordinates travel schedules.
• Liaisons with key executives, board members, external management personnel, and other persons important to the Bank to transmit information and obtain data.
• Answers, screens, and directs incoming calls, determining those which can be handled by subordinates to the executive.
• Assists in the preparation of administrative reports, performs difficult and/or sensitive information gathering, completes complex reporting and analysis, and distributes such reports to the appropriate people.
• May work as a group leader over a small workgroup within a single functional area, assisting with supervisory and training duties, while also performing the same support work.
• Greets internal and external customers, answering questions of a complex nature.
• Sorts and distributes incoming mail as well as preparing outgoing mail and other correspondence. Responds to incoming mail and other materials not requiring the attention of the executive.
• Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities.
• Creates written correspondence and reports from rough drafts, with a high level of accuracy and attention to detail.
• Organizes and maintains confidential file system and files correspondence and other records.
• Other administrative duties as assigned.

SUPERVISORY RESPONSIBILITIES:

May supervise other Executive Assistants.

MINIMUM KNOWLEDGE, SKILLS & ABILITIES REQUIRED :

• Requires ability to properly read and write well enough to type, edit, and proof general business correspondence and prepare reports as normally acquired through completion of a high school education.
• Requires in-depth knowledge of company policies, procedures, and operations to assume a variety of administrative details usually acquired in six or more years of secretarial/administrative experience including at least three years with company.
• Must be able to accurately and efficiently record and type dictation involving a normal range of business vocabulary, or a limited and recurring range of special terminology normally acquired though a one-year business college program.
• Experience with Microsoft office products, such as Word and Excel, is necessary.
• Maintains a high level of confidentiality and professionalism.
• Complex project management and multitasking, handling multiple deliverables simultaneously.
• Strong interpersonal skills to build relationships across and outside the organization.
• Demonstrates professional demeanor and confidence in varied, high-level interactions.
• Demonstrates critical thinking and problem-solving skills to handle complex issues.
• Identifies and implements process improvements.

At Fifth Third, we understand the importance of recognizing our employees for the role they play in improving the lives of our customers, communities and each other. Our Total Rewards include comprehensive benefits and differentiated compensation offerings to give each employee the opportunity to be their best every day.

The base salary for this position is reflective of the range of salary levels for all roles within this pay grade across the U.S. Individual salaries within this range will vary based on factors such as role, relevant skillset, relevant experience, education and geographic location. In addition to the base salary, this role is eligible to participate in an incentive compensation plan, with any such payment based upon company, line of business and/or individual performance.

Our extensive benefits programs are designed to support the individual needs of our employees and their families, encompassing physical, financial, emotional and social well-being.You can learn more about those programs on our 53.com Careers page at: https://www.53.com/content/fifth-third/en/careers/benefits.html or by consulting with your talent acquisition partner.

Fifth Third Bank, National Association is proud to have an engaged and inclusive culture and to promote and ensure equal employment opportunity in all employment decisions regardless of race, color, gender, national origin, religion, age, disability, sexual orientation, gender identity, military status, veteran status or any other legally protected status.

Fifth Third Bank, headquartered in Cincinnati, offers comprehensive financial services, empowering communities and customers through a diverse workforce and extensive regional presence.