Executive Assistant II

Progress; Burlington (MA); Hybrid; USD 95,000 - 110,000; Full time

Benefits offered by this job

401(k) retirement plan

Flexible paid vacation

Well-being program

Job summary

Progress seeks an Executive Assistant II to provide high-energy, proactive executive support to two US-based CEO leaders and their international teams. The role is hybrid, split between home office and our Burlington, MA headquarters, with a focus on calendar, travel, meetings, and confidential administrative tasks.

The ideal candidate has experience supporting senior leaders, advanced Office 365 skills, and strong discretion, judgment, and communication abilities.

Qualifications

• Experience supporting senior executives in a technology company preferred.
• Ability to manage highly confidential information with discretion.
• Strong communication and organizational skills.

Responsibilities

• Calendar management across multiple time zones with discretion and prioritization.
• Arrange domestic and international travel including visa coordination via travel agency.
• Support all-hands meetings organization and content.
• Manage SharePoint sites/files and improve efficiency of file management.
• Assist with internal intranet updates.
• Plan and coordinate team events including logistics and catering.
• Process executive expenses per corporate guidelines.
• Perform other administrative tasks as needed by executives.

Skills

Initiative-taker

Proactive

Detail-oriented

Professional ethics

Excellent communication

Tools

Office 365

Asana

Job description

We are Progress (Nasdaq: PRGS) - the trusted provider of software that enables our customers to develop, deploy and manage responsible, AI-powered applications and experiences with agility and ease.

We’re proud to have a diverse, global team where we value the individual and enrich our culture by considering varied perspectives because we believe people power progress. Join us as an Executive Assistant supporting 2 CEO org leaders and help us do what we do best: propelling business forward. This will be a hybrid role so splitting your time between your home office and our Burlington MA headquarters.

As an Executive Assistant II, you will provide high-energy, proactive, and efficient executive administrative support to 2 US-based CEO Org Leaders and their internationally located direct teams. The key to success in supporting teams with different needs is the person’s ability to be flexible depending on the service you are providing. This position requires organizational, administrative, and people skills as well as the ability to solve problems in a fast-paced environment.

In this role, you will:

• Calendar management: Manage and scheduling across multiple time zones, understanding the Executives’ priorities and preferences, working with discretion and the ability to prioritize. Good calendar management includes managing conflicts, planning and the ability to communicate changes promptly.
• Travel arrangements: Arrange domestic and international travel including managing VISA applications via our travel agency for the EVP and the management team.
• Meeting Support: Assist with the organization and content for all-hands meetings.
• SharePoint Site/File Management: Maintain files and proactively identify opportunities for improving the efficiency of our file management based on the changes in the business/teams.
• Internal Intranet page: Assist with any updates as necessary.
• Event planning: Plan and coordinate team events, including set up, materials preparation and logistics with catering, facilities, and IT.
• Expense Management: Submit Executive expenses in line with corporate guidelines.
• Other Admin Tasks: Purchase items or gifts for the team, ensure manual mail distribution lists are up to date for the team and perform other tasks as needed by either EVP.

Your background:

• Experience in administrative support of senior level positions, preferably in technology companies and providing support to multiple executives.
• Solid knowledge of Office 365 to an advanced level in Word, PowerPoint, Excel,and Teams. Knowledge of Asana would be useful but not essential.
• Initiative-taker, proactive, incredibly detail-oriented, makes sure no detail slips through the cracks.
• Comfortable interacting with all levels within the organization.
• Ability to manage highly confidential information and sensitive situations with the utmost discretion.
• Outgoing personality and trustworthy with strong sense of ethics.
• Outstanding judgement and common sense.
• Highly professional behavior always.
• Superior interpersonal, listening, and organizational skills.
• Ability to communicate in a clear and thorough manner to a broad range of people, gaining respect, understanding, commitment and support.

Base Salary Range: $95,000 - $110,000
This position is also eligible to participate in our performance-based annual corporate bonus plan. Final base compensation is determined by a number of factors, including but not limited to job-related skills, education, demonstrable experience, and allowance for future and continued salary growth. We also offer a robust benefits package, with details below.

What we offer in return is the opportunity to experience a great company culture with wonderful colleagues to learn from and collaborate with and also to enjoy:

• Medical, dental, vision, life & disability, and financial benefits (including 401(k) retirement savings plan. Tuition Reimbursement program. Additional voluntary benefits including crucial illness/hospital indemnity, identity theft protection, auto & home insurance, legal, and pet insurance.
• Competitive salary, bonus, and best-in-class Employee Stock Purchase Program (ESPP) with a 27-month lookback
• Flexible paid vacation time, paid day off for your birthday, and company holidays. A variety of leave plans, including Parental Leave.
• Employee Assistance Program (EAP) and an employee well-being program focusing on physical, mental, and financial health.