Executive Assistant, IDEAS, SMGS Ops

Amazon Web Services (AWS); Seattle (WA); On-site; USD 83,000 - 130,000; Full time

Job summary

Amazon Web Services, Inc. is seeking an Executive Assistant to partner with the IDEAS Director and a second Director. The EA will manage schedules, coordinate meetings and travel, and act as a trusted advisor to help anticipate issues and priorities across the organization.

The role emphasizes discretion, strategic thinking, and strong collaboration with leaders and global teams to support fast-moving initiatives in AWS SMGS IDEAS.

Qualifications

• 5+ years of senior level leadership support experience.
• Experience with executive level calendar management.
• Experience with domestic or international travel coordination.
• Experience working with large global teams.
• Experience with Microsoft Office products and applications.

Responsibilities

• ATTENTION MANAGEMENT: Filter inbound requests to prioritize important items.
• MEETING COORDINATION: Schedule and organize productive meetings.
• CALENDAR MANAGEMENT: Maintain a clear, organized calendar and improve efficiency.
• TRAVEL PLANNING: Arrange travel itineraries, accommodations, transport, and expenses.
• EVENT PLANNING: Organize and oversee leadership offsites and org events.
• TRUSTED ADVISOR: Be the eyes and ears of the director and flag issues.

Skills

Senior leadership support

Calendar management

Travel coordination

Global teams experience

Executive support experience

Tools

Microsoft Office

Job description

We're looking for an Executive Assistant to be a trusted partner to help the AWS IDEAS Director run their business and guide the organization.

This Executive Assistant will support the Director of IDEAS, as well as one additional Director. The EA works closely with their leaders, their leadership teams, and other EAs to act as a seamless extension of their directors' function. They will manage and prioritize their directors' time and attention to ensure that they are able to focus on the most important work of the organization.

The EA will be a trusted, strategic partner. They understand the business and its people, and they use this insight to help the Director see around corners and anticipate issues in the org. The EA understands the mental models of their directors and uses these mental models to exercise high judgment in prioritizing the Directors' time and attention.

The ideal candidate is a detail oriented, efficient, experienced planner with the demonstrated ability to triage, prioritize, and respond effectively and efficiently while maintaining flexibility, composure and a good sense of humor in the face of ambiguity. They would be an observant and curious learner, able to pick up nuances of the business and their directors' communication and collaboration preferences and earn trust handle confidential and sensitive information, and to act on their directors' behalf.

AWS Sales, Marketing, and Global Services (SMGS) is responsible for driving revenue, adoption, and growth from the largest and fastest growing small- and mid-market accounts to enterprise-level customers including public sector. IDEAS delivers a best-in-class end-to-end experience consisting of tooling, data, and operations for planning, communicating, monitoring, optimizing, and executing the AWS go-to-market strategy.

Key job responsibilities

• ATTENTION MANAGEMENT: Filter all inbound requests to keep an eye out for those people, projects, and issues that are important and help prioritize them.
• MEETING COORDINATION: Schedule and organize meetings, ensuring that they are necessary and productive.
• CALENDAR MANAGEMENT: Maintain a clear and organized calendar. Continuously look for ways to make the director's schedule more efficient.
• TRAVEL PLANNING: Arrange all aspects of travel, including itineraries, accommodations, transportation, and expenses.
• EVENT PLANNING: Organize and oversee org events such as leadership offsites.
• TRUSTED ADVISOR: Be the eyes and ears of the director and help raise and advise on potential issues that require the director's focus.

About The Team

IDEAS (Insights, Data Engineering, Econometrics, Analytics & Science) is the organization within AWS SMGS Ops responsible for turning data into insight for the AWS Sales and Marketing business. The team builds and operates the data infrastructure, analytics, and data science capabilities that help leaders across AWS understand their business, make better decisions, and serve customers more effectively at global scale.

We build with both native AWS technology - including state-of-the-art Generative AI - and industry-standard products, pairing the best of each to move faster, work smarter, and continually raise the bar on what our data and insights can do.

It is a collaborative, intellectually curious, and fast-moving group that partners closely with stakeholders across the company. As Executive Assistant, you will be a trusted member of this team - helping leaders focus their time where it matters most, enabling smooth operations, and contributing to an inclusive, high-performing culture. Experience supporting a technical, data, engineering, or analytics team is a strong plus, as it helps you partner effectively with the leaders and teams you serve.

Basic Qualifications

• Experience with Microsoft Office products and applications
• 5+ years of senior level leadership support experience
• Experience with executive level calendar management
• Experience with domestic or international travel coordination
• Experience working with large global teams

Preferred Qualifications

• Experience leading process improvements
• Experience in a fast-paced, high-tech company
• Experience designing processes to maximize efficiency
• Experience supporting a technical, data, engineering, analytics, or science team.
• Experience supporting senior leaders in a large, global, or matrixed organization.

Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.

The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience, qualifications, and location. Amazon also offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave. Learn more about our benefits at https://amazon.jobs/en/benefits.

USA, WA, Seattle - 82,700.00 - 129,800.00 USD annually

Company - Amazon Web Services, Inc.

Job ID: A10523932