Executive Assistant - I

Sysco; Houston (TX); Hybrid; USD 55,000 - 82,000; Full time

Job summary

Sysco Northeast Rdc in Houston seeks an Executive Assistant to provide high-level administrative support to senior leadership in a hybrid role requiring on-site presence 3–4 days per week.

The ideal candidate will manage complex calendars, travel, expenses, and create polished presentations using MS PowerPoint; strong Outlook skills and attention to detail are essential.

Qualifications

• 5+ years of professional administrative experience.
• Experience supporting senior executives preferred.
• Strong MS Office, especially PowerPoint and Excel.
• Ability to handle highly sensitive information.
• Proven calendar, travel, and expense management.

Responsibilities

• Calendar management and travel coordination.
• Serve as point of contact between executive and clients.
• Coordinate meetings and events; attendee management and room setup.
• Manage information flow; screen calls; summarize reports.
• Prepare emails, memos, and presentations; data compilation.
• Develop and maintain project databases.
• Create spreadsheets; advanced Excel.
• Support other initiatives as needed.

Skills

Calendar management

Outlook

PowerPoint

Excel

Travel coordination

Email drafting

Written communication

Attention to detail

Project coordination

Confidential handling

Education

High School diploma

Bachelor's degree preferred

Tools

Outlook

PowerPoint

Excel

Job description

Our Global Support Center/ Corporate Office is in the Energy Corridor- off I10 and N Eldridge.

Address: 1390 Enclave Pkwy, Houston, TX 77077

This is a hybrid position requiring an on-site presence 3 to 4 days per week.

Please note that the number of days on-site can increase based on business needs.

JOB SUMMARY

At Sysco, we offer our associates the opportunity to grow personally and professionally, to contribute to the success of a dynamic organization, and to serve others in a manner that exceeds their expectations. We are looking for talented, hard-working individuals to join our team. Come grow with us and let us show you why good things do come from Sysco.

The Executive Assistant role provides administrative support to executive-level leadership. This professional must be able to handle highly sensitive and confidential information and have a proven track record of doing so. She/he will handle high volumes of scheduling and must be advanced in Outlook. The Executive Assistant is also responsible for the creation and development of visual presentations, as well as possess strong MS PowerPoint skills.

RESPONSIBILITIES

• Provides administrative support to the Executive Officer, including detailed calendar management, expense report management, mail processing, invitation coordination, and travel coordination.
• Act as the point of contact between the Executive Officer and internal/external clients.
• Coordinates meetings and special events, including attendee management, materials preparation, and room set-up and issue resolution. Requires strong project management skills.
• Manage the flow of information to the executive officer: receive and screen phone calls, open and sort mail, and summarize reports and memos that are received.
• Prepare and format information for internal and external distribution. Including writing emails, letters and memos, compiling data for reports, creating presentations, writing reports, editing, proofreading, and other information preparation duties.
• Develop and maintain databases for various projects.
• Create spreadsheets using MS Excel (Advanced Skills required).
• Positively embrace other initiatives as they occur.

QUALIFICATIONS

Education

• High School diploma required.
• Bachelor's degree preferred.

Experience

• Minimum of 5 years of professional administrative experience required or equivalent combination of professional work experience.
• 2+ years of experience supporting Senior Vice Presidents and/or Executive Vice Presidents preferred.

Certificates, Licenses, and Registrations

• Certified Professional Secretary (CPS) certification preferred, but not required.

Professional Skills

• Intermediate to Advanced working knowledge of all Windows-based software, including Word, Excel, PowerPoint, Outlook and Internet Skills.
• Advanced skills in PowerPoint are necessary.
• Professional presence.
• Keen sense of urgency.
• Ability to prioritize workload to meet day to day needs.
• Able to juggle competing priorities.
• Exceptional written and verbal communication skills and be able to effectively communicate with others.
• Excellent telephone etiquette.
• Strong planning and organizing skills, impeccable follow-up and exceptional attention to detail.
• Can work flexible hours as required.
• Capable of handling sensitive information.
• Create tables, formatting, formulas, clipart/ graphics, presentations, etc.
• Excellent word-processing skills (50 - 60 wpm) and business writing ability, plus accurate and precise proofreading skills.
• Ability to read and comprehend instructions, correspondence, and memos.
• Able to write correspondence.
• Effectively present information in one-on-one and small group situations to customers, clients and other employees of the organization.
• Must have strong communication skills, both verbal and written.
• Can add, subtract, multiply and divide into all units of measure, using whole numbers, common fractions and decimals.
• Capable of computing rate, ratio, and percent.
• Apply common sense understanding to carry out instructions furnished in written, oral or diagram form.
• Deal with problems involving several discrete variables in standardized situations.
• Solid organization, analytical and follow up skills.
• Must be able to work on multiple projects concurrently and capable of working with minimal to no supervision.

Physical Demands

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of this job.

• Regularly required to sit, stand, walk and use hands and fingers to operate a computer keyboard, mouse, and telephone to talk and hear.
• The associate is frequently required to sit and reach with hands and arms. The associate must occasionally lift and/or move up to 20 pounds.

Working Conditions

The work environment characteristics described here are representative of those associate encounters while performing the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of this job

• This position's job functions will be carried out in a professional office environment.
• The noise level in the work environment is usually moderate.
• Local candidates only and must be able to work in the US without work visa sponsorship.