Executive Assistant (Hybrid - NY)

Alignment Health; New York (NY); Hybrid; USD 80,000 - 120,000; Full time

Job summary

Alignment Health seeks a Hybrid Executive Assistant to the Senior Leadership in New York, NY. The role provides high-level support, conducts research, prepares confidential materials, and serves as a liaison between senior leaders and board members.

The position requires 5-8 years of related experience, strong communication and organizational skills, and proficiency with Microsoft Office. Travel coordination and discretion are essential in this fast-paced environment.

Qualifications

• Excellent communication skills and strong administrative writing ability.
• Excellent customer relations and organizational skills.
• Demonstrated discretion and confidentiality in handling sensitive information.

Responsibilities

• Represent Senior Leadership and liaise with executives and board members.
• Book meetings, prepare materials, and distribute follow-up items.
• Arrange corporate travel and lodging; manage itineraries.
• Support leaders with research, reports, and confidential materials.
• Maintain calendars and ensure timely communications.

Skills

Excellent communication

Administrative writing

Customer relations

Organizational skills

Discretion/confidentiality

Travel logistics

Education

HS diploma

Bachelor's degree preferred

Tools

Microsoft Office (Excel, PowerPoint)

Job description

Alignment Health is breaking the mold in conventional health care, committed to serving seniors and those who need it most: the chronically ill and frail. It takes an entire team of passionate and caring people, united in our mission to put the senior first. We have built a team of talented and experienced people who are passionate about transforming the lives of the seniors we serve. In this fast-growing company, you will find ample room for growth and innovation alongside the Alignment Health community. Working at Alignment Health provides an opportunity to do work that really matters, not only changing lives but saving them. Together.

The Hybrid Executive Assistant to the Senior Leadership

conserves their time and promotes the corporate image by representing them internally and externally, acting as liaison between the Senior Leadership, key executives, board members and employees.

Provides high-level support to the Senior Leaders while acting as an extension of their office by conducting research, preparing reports and other confidential materials, as well as communicating with board members. Duties are highly confidential and require comprehensive knowledge of Alignment Healthcare’s policies, procedures, and operations. Responsibilities require discretion, independent judgment, confidence, tact, and poise.

Location: New York, NY

Essential Physical Functions

General Duties/Responsibilities (May include but are not limited to): The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Alignment Healthcare, LLC is proud to practice Equal Employment Opportunity and affirmative action. We are looking for diversity in qualified candidates for employment: minority/female/disable/protected veteran.

• Represents the Senior Leadership by welcoming visitors, reviewing correspondence; arranging company dinners and other corporate functions; answering questions and meeting requests directed to them.
• Accountable for the execution of meetings to include: Booking and planning the meeting schedule, assembling meeting materials, distributing information, taking notes during the meetings, and distributing follow-up materials.
• Helps key leaders make consistent decisions by advising them of historical precedents.
• Arranges corporate travel and meetings by developing itineraries and agendas; booking air/ground transportation; arranging lodging and meeting accommodations.
• Completes projects and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem-solving; adjusting plans.
• Updates job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations.
• Improves quality results by studying, evaluating, and re-designing processes, implementing changes.
• May act as meeting recorder, summarizing action items precisely and following up on them.
• Promote and lead Process Improvement.
• Enhances president's and corporation's reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.
• Provides superior quality outcomes by taking ownership of administrative services to ensure quality work.
• Handles more complex administrative duties including intricate calendaring and travel arrangements.
• Conducts research to assist Senior Leaders with inquiries or issues.
• Demonstrates full competence in own area of work, including excellent organizational skills.
• Often works without significant guidance.
• Minimum Requirements:
• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.The requirements listed below are representative of the knowledge, skill, and/or ability required.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Minimum Experience:

5-8 years related experience.

Education/Licensure:

HS diploma required/ Bachelors or AA degree preferred.

Other:

Excellent communication skills; advanced administrative writing skills

Excellent customer relations and organizational skills as well as excellent understanding of office practices and procedures.

Travel Logistics/Meeting management Skills

Advanced knowledge of Microsoft Office Products including excel and PowerPoint.

Presentation Skills.

Task-oriented with an excellent sense of priority, logic, objectivity and confidentiality.

Thrives in fast paced, start-up environment.

Demonstrate a significant ability for discretion and confidentiality in the handling of sensitive issues, plus have strong organizational and problem-solving skills.

Work Environment

• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is regularly required to talk or hear. The employee regularly is required to stand, walk, sit, use hand to finger, handle or feel objects, tools, or controls; and reach with hands and arms.
• The employee frequently lifts and/or moves up to 10 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.
• If you require any reasonable accommodation under the Americans with Disabilities Act (ADA) in completing the online application, interviewing, completing any pre-employment testing or otherwise participating in the employee selection process, please contact [e-mail].

Supervisory Responsibilities

N/A

Pay Range: $79,697.00 - $119,545.00

Pay range may be based on a number of factors including market location, education, responsibilities, experience, etc.

Alignment Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity, or sexual orientation.