Executive Assistant - Hospital Administration - Full Time 8 Hour Days (Exempt)

Keck Medicine of USC; Glendale (CA); On-site; USD 72,000 - 112,000; Full time

Job summary

Keck Medicine of USC seeks an experienced administrative professional to support the Chief Nursing Officer and Chief Medical Officer, overseeing office operations and guiding clerical staff. The role includes coordinating priorities and managing independent projects as needed.

You will also assist the CEO and COO when coverage is required, ensuring seamless office functionality in a busy hospital environment with a commitment to excellence.

Qualifications

• Typing speed of 60+ words per minute.
• Proficient in WordPerfect for Windows, Microsoft Word and Excel.
• Knowledge of transcription and dictation.
• Excellent oral and written communications skills.
• Strong organizational abilities.
• Minimum five years of secretarial/administrative experience.

Responsibilities

• Provide administrative support for the Chief Nursing Officer and Chief Medical Officer, supervise the office and clerical staff, organize office functions, and coordinate priorities.
• Assist the CEO and COO when coverage is needed.
• Perform independent projects as required.

Skills

Typing 60+ wpm

WordPerfect

MS Word

Excel

Transcription

Dictation

Communications

Organizational skills

Secretarial experience

Education

High School Diploma

Job description

Provides administrative support for the Chief Nursing Officer and Chief Medical Officer, responsible for office supervision including, but not limited, organizing office functions, providing work and direction to clerical support staff, coordinating priorities, etc., performs independent projects as needed. Assists the CEO and COO when coverage is needed.

Minimum Education

High School Diploma required

Minimum Experience/Knowledge

• Typing speed 60+ wpm.
• Proficient in WordPerfect for Windows, Microsoft word and excel.
• Knowledge of transcription and dictation.
• Excellent oral and written communications skills.
• Strong organizational skills
• Minimum five (5) years of secretarial/administrative experience.

As part of Keck Medicine of USC, USC Verdugo Hills Hospital is the only community hospital in the Foothills area of Los Angeles backed by an academic medical center. With its 40-year legacy of personalized care from expert physicians, experienced nurses and a dedicated staff the community has come to know and trust, USC–VHH brings patients the latest medical advancements and 24/7 emergency services. Join this world-class team providing highly-specialized care, up-to-the-minute research and innovative clinical trials.

The salary range for this position is $71,760 - $112,000. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to the Background Screening Policy Appendix D for specific employment screen implications for the position for which you are applying.