Administrative Assistant - Imaging Admin - Full Time 8 Hour Days

Keck Medicine of USC; Los Angeles (CA); On-site; USD 36,000 - 56,000; Full time

Job summary

Keck Hospital of USC is seeking an Administrative Assistant to support Imaging Admin. The role includes scheduling, meeting coordination, and confidential handling of patient and hospital information.

You will liaise with the administrative team, physicians, and department heads to keep priorities aligned and tasks on track. The position requires high school completion, 3 years of healthcare secretarial experience, and proficient typing (45–55 wpm) with MS Office.

Qualifications

• High school diploma or equivalent required.
• Typing 45–55 wpm and proficiency with MS Office are required.

Responsibilities

• Coordinate schedule, meetings, and appointments.
• Serve as liaison between Administrative Team, physicians, and staff.
• Track workflow and projects to ensure timely completion.
• Manage confidential information and patient/financial records securely.
• Assist with minutes, leadership huddles, and transcription.
• Answer phones and triage calls professionally.
• Manage Kronos for Food Services and Hospital Operations.

Skills

Typing 45-55 wpm

MS Office

Education

High school diploma or equivalent

Job description

Administrative Assistant - Imaging Admin - Full Time 8 Hour Days (Non-Exempt) (Non-Union)

Los Angeles, CA

Job ID REQ20177434 Category Keck Medicine of USC

JOB SUMMARY Provides administrative/secretarial support, including, but not limited to, scheduling and coordination of meetings/seminars/travel, coordinating priorities throughout the day, perform independent and collaborative projects as needed.

• Responsible for coordinating schedule, including arranging meetings and appointments
• Responsible for functioning as liaison between Administrative Team, Administrative Support Staff, Physicians, Department Directors, and Customers assisting in problem identification and resolution.
• Responsible for coordination and tracking of work flow, schedules and projects to ensure work is complete/appropriate, and follow-up is completed in a timely fashion.
• Responsible for using sound judgment when complications arise outside the scope of authority, such as the need for deadline augmentation, and bringing these to the attention of the appropriate Administrative Representative(s) in a timely manner.
• Responsible for maintaining security of information: e.g. patient medical records, hospital financial information, salary, staff and legal information in a confidential nature.
• Responsible for processing calls from patients, their families and the general public by assessing the urgency of the situation and suggesting appropriate referrals or informing the appropriate Administrative Representative(s)when the situation warrants his/her attention.
• Responsible for filing and maintaining records pertinent to the functions of immediate executives.
• Assists with the preparation, coordination and distribution of materials pertaining to Leadership Huddle) and minutes taking and transcription of meeting.
• Answer phones and triage calls to appropriate parties while maintaining professionalism.
• Responsible for managing and approving Kronos for Food Services Department, Hospital Operations and direct reports of assigned executives.
• Responsible for generating check requests and Internal Requisitions as assigned.
• Perform all other duties as assigned.

Required Qualifications:

• Req High school or equivalent

• Req 3 years previous secretarial experience in healthcare setting

• Req Typing 45-55 words per minute.
• Req Ability to operate a computer terminal, Microsoft Office software programs.
• Req Medical terminology preferred.
• Req Ability to communicate clearly, concisely and accurately with people.
• Req Ability to organize and manage multiple priorities with many people in a constantly changing environment.

Preferred Qualifications:

Required Licenses/Certifications:

• Req Fire Life Safety Training (LA City) If no card upon hire, one must be obtained within 30 days of hire and maintained by renewal before expiration date. (Required within LA City only)

Keck Hospital of USC Keck Hospital of USC, a 343-bed acute care hospital, provides exceptional and innovative care for complex medical and surgical conditions across a wide range of specialties. The hospital’s world-renowned physicians deliver compassionate, customized, patient-centered care and treat the most acutely ill patients with highly innovative techniques and treatment plans. As a leading academic medical center, hundreds of clinical trials are currently taking place at Keck Hospital and its affiliated research institutions, giving patients access to novel and promising therapies that are generally not available elsewhere. Every day at Keck Hospital, physicians, nurses and staff go beyond the science of exceptional medicine to bring patients breakthroughs in the art of caring. Join this world-class team providing highly specialized care, up-to-the-minute research, and innovative clinical trials.

The hourly rate range for this position is $26.00 - $41.28.

Job ID REQ20177434 Posted Date 07/31/2026