Executive Assistant - Helen F. Graham Cancer Center

Christiana Care Health Services, Inc.; Newark (DE); On-site; USD 41,000 - 62,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

403(b) Plan

Paid Time Off

Care@Work

Job summary

ChristianaCare in Newark, Delaware, seeks a full-time Executive Assistant to support the Medical Director of the Helen F. Graham Cancer Center. The role is highly visible and requires proactive professionalism, discretion, and top-notch organization.

Responsibilities include calendar management, travel planning, meeting preparation, visitor greeting, and drafting reports. The successful candidate will handle confidential information and coordinate with Cancer Center staff to ensure efficient

Qualifications

• Completion of a business college program in Office Administration or secretarial field.
• Minimum of four years clerical/secretarial experience required.
• Executive-level administrative support experience preferred.

Responsibilities

• Manage and maintain the Medical Director's calendar with prioritized scheduling.
• Prepare the Medical Director for meetings, appointments, and events.
• Welcome visitors and ensure a professional, positive experience.
• Draft correspondence, reports, minutes, and presentations.
• Coordinate meetings, travel, and expense reimbursement.
• Maintain confidential information and filing systems.
• Provide administrative support to leadership as needed.
• Support Cancer Center accreditation activities.

Skills

Microsoft Office

Time management

Communication skills

Confidentiality

Typing 80 wpm

Education

Business college program in Office Administration/Secretarial Science or related field

Minimum 4 years clerical/secretarial experience

Executive-level administrative support experience preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Database systems

Job description

Job Details Do you want to work at one of the Top 100 Hospitals in the Nation? At ChristianaCare, we are guided by our values of Love and Excellence and are passionate about delivering health, not just health care. Join a health system that is making a difference in the lives of the communities we serve every day. ChristianaCare is seeking a full‑time Executive Assistant to support the Medical Director of the Helen F. Graham Cancer Center. This highly visible role serves as the primary point of contact for internal and external interactions and requires a proactive professional who can thrive in a dynamic, fast-paced environment. The ideal candidate is an independent thinker with exceptional organizational skills, strong attention to detail, a passion for service excellence, and outstanding communication abilities. Join ChristianaCare and help us deliver exceptional care with Love and Excellence every day.

Key Responsibilities

• Manage and maintain the Medical Director's complex calendar, ensuring efficient scheduling and prioritization of activities.
• Prepare the Medical Director for daily meetings, appointments, and events.
• Welcome visitors and ensure a professional and positive experience.
• Serve as a liaison between the Medical Director and Cancer Center staff.
• Draft and prepare correspondence, reports, meeting minutes, presentations, and other business documents.
• Coordinate meetings and events, including scheduling, catering, room reservations, equipment setup, and distribution of materials.
• Attend meetings and document proceedings as needed.
• Maintain confidential and sensitive information, including personnel documents and curriculum vitae (CVs).
• Establish and manage filing systems and records for efficient access to information.
• Manage incoming calls and communications, directing inquiries appropriately.
• Maintain tracking systems to monitor deadlines and follow-up activities.
• Coordinate travel arrangements, prepare itineraries, and process expense reports.
• Provide administrative support to leadership as needed.
• Support Cancer Center initiatives and accreditation activities as directed.
• Adhere to all departmental safety standards and promptly report any unsafe conditions.

Knowledge, Skills, and Abilities

• Knowledge of business office practices and administrative procedures.
• Knowledge of clerical methods, office technology, and departmental operations.
• Excellent organizational and time‑management skills with the ability to manage multiple priorities simultaneously.
• Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and database systems.
• Strong written and verbal communication skills.
• Demonstrated ability to maintain confidentiality and handle sensitive information.
• Ability to work independently and exercise sound judgment, tact, and diplomacy.
• Strong interpersonal skills with the ability to build effective working relationships.
• Ability to coordinate and manage changing schedules and priorities.
• Typing proficiency of 80 words per minute preferred.

Education and Experience

• Completion of a business college program in Office Administration, Secretarial Science, or a related field required.
• Minimum of four (4) years of clerical and secretarial experience required.
• Executive-level administrative support experience preferred.

Schedule

Day Shift

Why ChristianaCare?

ChristianaCare offers a competitive benefits package designed to support your health, wellness, and financial well-being, including:

• Medical, Dental, Vision, and Life Insurance
• 403(b) Retirement Savings Plan
• Generous Paid Time Off
• Care.com Membership and Backup Care Services through Care@Work
• Retirement Planning Services
• Financial Coaching Resources
• Fitness and Wellness Reimbursement
• Employee Discounts on Hotels, Rental Cars, Theme Parks, Sporting Events, Movie Tickets, and More

ChristianaCare Health System is an equal opportunity employer, firmly committed to prohibiting discrimination, whose staff is reflective of its community, and considers qualified applicants for open positions without regard to race, color, sex, religion, national origin, sexual orientation, genetic information, gender identity or expression, age, veteran status, disability, pregnancy, citizenship status, or any other characteristic protected under applicable federal, state, or local law.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment.

Please contact us to request accommodation

Hourly Pay Range: $29.80 - $44.71

This pay rate/range represents ChristianaCare's good faith and reasonable estimate of compensation at the time of posting. The actual salary within this range offered to a successful candidate will depend on individual factors including without limitation skills, relevant experience, and qualifications as they relate to specific job requirements.

Christiana Care Health System is an equal opportunity employer, firmly committed to prohibiting discrimination, whose staff is reflective of its community, and considers qualified applicants for open positions without regard to race, color, sex, religion, national origin, sexual orientation, genetic information, gender identity or expression, age, veteran status, disability, pregnancy, citizenship status, or any other characteristic protected under applicable federal, state, or local law.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment.

Post End Date Oct 1, 2026

To learn more about our benefits for eligible positions visit https://careers.christianacare.org/benefits-compensation/

Christiana Hospital, Newark, Delaware. This 1,007-bed, 1.3-million-square-foot modern facility provides a level of care only available in large-scale teaching hospitals. Christiana Hospital includes Delaware's only Level-I Trauma center (as verified by the American College of Surgeons), which is prepared to handle the most extreme medical emergencies. In fact, it is the only Level-I Trauma center on the East Coast corridor between Baltimore and Philadelphia. Christiana Hospital has also been nationally recognized in U.S. News & World Report's Best Regional Hospitals rankings as #1 in Delaware and #3 in the Philadelphia metro area, plus High Performing in 9 Adult Procedures/Conditions

Christiana Care Health System Website