Executive Assistant/Grant Manager

University of South Florida; Tampa (FL); Remote; USD 60,000 - 90,000; Full time

Job summary

University of South Florida seeks a Grant Manager/Executive Assistant to support the Institute for School-Community Partnerships and related programs. You will supervise the regional support team administrative assistant, coordinate RFAs, and ensure smooth communication between the Executive Director, the Department, and State Regional Literacy Directors.

Responsibilities include establishing timelines, monitoring protocols, and preparing documentation for SRLD requirements, with remote/virtual

Qualifications

• Bachelor's degree plus four years of research or research administration experience.
• Master's degree may substitute for two years of the required experience.
• Criminal History Background Check – Level 1 required.

Responsibilities

• Supervise the regional support team administrative assistant.
• Establish timelines and prepare RFAs; monitor protocol.
• Communicate SRLD requirements to stakeholders and prepare needed documentation.
• Support Executive Director and SRLD activities; coordinate with department.

Skills

Grant management

Research administration

Stakeholder communication

Team supervision

Education

Bachelor's degree

Master's degree

Job description

Organizational Unit

The Institute for School-Community Partnerships, Integrated Services, and Child Mental Health and Educational Policy (ISCP), which is part of the College of Education, envisions that all schools in the state of Florida and nationally will have the capacity to provide a safe, effective, and efficient environment to continuously improve the academic, social, and emotional growth of all students and to actively engage families and communities in education. The ISCP's nearly $23 million budget is derived from grants from federal, state, and private sources. It is the mission of the ISCP to implement and evaluate research-based and innovative practices in school and community settings. This is accomplished through (a) training, technical assistance, and support to key partners; (b) community-engaged research and program evaluation to inform key partners' decision making; (c) the development of research and evidence-based documents, tools, and resources to support implementation and evaluation activities; and (d) supporting the infrastructure and capacity of key partners to implement and evaluate federal and state educational policy.

Position Summary

The Grant Manager/Executive Assistant will supervise the regional support team administrative assistant and facilitate open and professional collaborative work relationships between the Executive Director, the Department and State Regional Literacy Directors (SRLDs). The Grant Manager/Executive Assistant will establish timelines, prepare the Request for Applications (RFAs), and monitor protocol as well as prepare needed documentation for communication of SRLD requirements to stakeholders.

Special Requirements

Remote/Virtual. This position is grant funded.

Minimum Qualifications

This position requires a Bachelor's degree and four years of research or research administration experience; A Master's degree may substitute for two years of the required experience. There is no substitution of experience for the Bachelor's degree.

Degree Equivalency Clause

Four years of direct experience for a bachelor's degree.

• Senate Bill 1310- The Florida Senate (https://www.flsenate.gov/Session/Bill/2023/1310) is conditional upon meeting all employment eligibility requirements in the U.S.
• SB 1310: Substitution of Work Experience for Postsecondary Education Requirements
• A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed:
• (a) Two years of direct experience for an associate degree; (b) Four years of direct experience for a bachelor's degree; (c) Six years of direct experience for a master's degree; (d) Seven years of direct experience for a professional degree; or (e) Nine years of direct experience for a doctoral degree
• Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment.
• Minimum Qualifications that require a high school diploma are exempt from SB 1310.

Preferred Qualifications

Grant Management or in the field of Education

Requires: Criminal History Background Check - Level 1

The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg and USF Health. In 2025, U.S. News & World Report recognized USF with its highest overall ranking in university history, as a top 50 public university for the seventh consecutive year and as one of the top 15 best values among all public universities in the nation. U.S. News also ranks the USF Health Morsani College of Medicine in the highest tier, placing it as one of the top 16 medical schools in the nation and inside the top 10 among public universities. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $750 million in research funding in 2025 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of nearly $10 billion for the state of Florida. USF's Division I athletics teams compete in the American Conference. Learn more at www.usf.edu

Working at USF

With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF's rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida's best large employers, ranked No. 1 among the state's 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.

About USF

The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF's Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu.

Compliance and Federal Notices

This position may be subject to a Level 1 or Level 2 criminal background check.

Applicants have rights under Federal Employment Laws

The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.

Family and Medical Leave Act (FMLA)

Equal Employment Opportunity

The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains affirmative action programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. This job description does not constitute an employment contract.

Responsibilities

• Maintain a working knowledge of statutes, rules, regulations, non-regulatory guidelines, technical assistance papers, reports, state board rules, and other requirements related to the SRLD's.
• Provide assistance, support, and initiative to support the Executive Director and SRLS activities and related tasks.
• Establish timelines, prepare Request for Applications (RFAs), and monitor protocol as well as prepare needed documentation for communication of SRLD requirements to all stakeholders.
• Supervise regional support team administrative assistant.
• Ensure all materials and communications produced by SRLDs are aligned to state policy and guidance. Prepare reports as needed for external evaluators, auditors, and the department.
• Maintains Supervisor's calendar and schedules meetings as appropriate. Collaborate with team members as needed to problem solve and facilitate team planning.
• Performs other duties as assigned.