Executive Assistant – Global Touring

AEG Presents; New York (NY); On-site; USD 71,000 - 85,000; Full time

Benefits offered by this job

Medical

Dental

Vision insurance

Paid holidays

Vacation

Sick time

Life insurance

Job summary

AEG Presents in New York seeks an Executive Assistant to provide high‑level support to executives, manage heavy calendar activity, travel arrangements, and confidential projects.

The role requires 4–6 years of executive support experience, a BA/BS, outstanding organization, discretion, and advanced MS Office skills; payscale shows $71,203.60–$85,000, with comprehensive benefits and a flexible event schedule.

Qualifications

• BA/BS degree required.
• 4–6 years of related work experience.
• 4–6 years of executive level support experience.
• Experience processing travel and expense reports in Concur or similar software.
• Advanced skills in Outlook and other MS Office programs.

Responsibilities

• Manage daily operational duties for executive in personal and professional capacity.
• Execute projects assigned by executive in a timely, confidential manner.
• Prepare, manage, and schedule travel arrangements for executive and team members.
• Extremely heavy calendar management for internal and external meetings.
• Prepare and submit executive expense reports and reconcile travel.

Skills

Executive support

Calendar management

Travel planning

Expense reports

MS Office

Discretion

Communication

Time management

Education

BA/BS degree

Tools

Concur

MS Outlook

Job description

For more than 20 years, AEG has played a pivotal role in transforming sports and live entertainment. Annually, we host more than 160 million guests, promote more than 10,000 shows and present more than 22,000 events around the world. We are committed to innovation, artistry, and community, and leverage the power of our 300+ venues, leading sports franchises, marquee music brands, integrated entertainment districts, premier ticketing platform and global sponsorship activations, to create memorable moments that give the world reason to cheer. Our business is interwoven with the human mind and heart, and we strive to build a diverse and inclusive company that reflects the artists, athletes, and fans that we host; reach beyond traditional boundaries to support the communities in which we operate; and minimize our impact on the environment by adopting sustainable practices throughout our business operations. If you want to be challenged to up your game and make a difference, then join us in giving the world reason to cheer!

Position Summary:

The Executive Assistant provides high-level support to executives by managing operational duties and travel arrangements, conducting research, preparing statistical reports, handling information requests, and performing administrative/clerical functions. Administrative functions include but are not limited to, preparing correspondence, receiving visitors, arranging conference calls, travel arrangements, scheduling meetings and heavy calendaring. This individual will also work on various projects of a confidential nature as assigned by the executive.

Essential Functions:

• Manage daily operational duties related to the executive in a personal and professional capacity. Ensures that all documents are seen and signed in timely manner.
• Execute various projects assigned by the executive in a timely, accurate and confidential manner.
• Prepare, manage, and schedule travel arrangements for the executive and occasionally other team members.
• Extremely heavy calendar management for both personal and professional management; coordinating and scheduling internal and external meetings.
• Perform diverse, advanced and confidential administrative support functions including composing, signing and releasing routine but somewhat complex correspondence.
• Prepare and submit the executive’s expense reports including reconciling travel.
• Work onsite at concert and festival events on an as needed basis as an industry liaison and coordinator. Coordinate credentials for executive’s guest. Intercept issues and resolve before they reach executive.
• May be responsible for assisting the executive with the preparation of proposals and reporting information related to artist deals, venue development and internal operation reports. Make decisions on behalf of executive.

Required Qualifications:

• BA/BS Degree (4-year) – in a related field
• 4-6 years – of related work experience
• 4-6 years – Executive level support experience
• 4-6 years – Experience processing travel and expense reports in Concur or a similar software.
• Strong attention to detail, ability to work effectively under pressure and time constraints
• Significant time management, organization, multi-tasking and prioritization skills
• Strong attention to detail, ability to work effectively under pressure and time constraints
• Advanced skills in Outlook and other MS Office programs (Excel, Word, PowerPoint)
• Ability to act with discretion and handle confidential information
• Ability to interact with all levels of management
• Ability to act in a professional manner in person, phone, and through email communications
• Ability to work flexible schedule, including nights, weekends and some holidays
• Passion for music preferred
• Desire to attend music events outside of office requirements preferred

Payscale: $71,203.60 – $85,000

If not applicable: This position is not eligible for a bonus under the current bonus plan requirements.

Benefits:

Full-time:

• medical
• dental
• vision insurance
• paid holidays
• vacation
• sick time
• company paid basic life insurance
• voluntary life insurance
• parental leave
• 401k Plan (with a current employer match of 3%)
• flexible spending and health savings account options
• wellness offerings

AEG’s policy is to hire the most qualified applicants. We are an equal opportunity employer and will not discriminate against any individual, employee, or application for employment on the basis of race, color, marital status, religion, age, sex, sexual orientation, national origin, or any other legally protected status recognized by federal, state or local law.

Employer does not offer work visa sponsorship for this position.