Executive Assistant - Global Product Programs

General Motors; Warren (MI); Hybrid; USD 65,000 - 90,000; Full time

Job summary

General Motors in Warren, MI seeks an Executive Administrative Assistant to support multiple executives in the Global Product Program. You will manage complex calendars, travel, meetings, expenses, and confidential communications to keep leadership operating smoothly.

The role requires initiative, strong organization, and the ability to collaborate across departments in a fast-paced, global environment. Hybrid work arrangement with the GM HQ in Warren, MI is expected.

Qualifications

• 5+ years’ experience supporting executive leaders is required.
• Associates degree or equivalent experience.
• High integrity and discretion handling confidential matters.
• Ability to operate in a fast-paced, dynamic environment.
• Proactive anticipation of leader and business needs.
• Able to work independently in a changing environment.
• Proficient in Outlook, Word, Excel, PowerPoint; Teams; Slack; Concur.

Responsibilities

• Provide comprehensive administrative support including calendars, travel, meetings, expenses, and badge requests.
• Create, edit, and format documents and presentations to align with team standards.
• Serve as liaison between executives and stakeholders; handle confidential information with discretion.
• Organize and facilitate team meetings and events; prepare agendas and follow up on action items.
• Identify process improvements and implement solutions to boost productivity and efficiency.
• Collaborate across departments to gather information and coordinate projects.

Skills

Executive support

Calendar management

Travel coordination

Documentation

Communication

MS Office

Cross-functional collaboration

Education

Associate degree

Tools

Microsoft Office

Teams

Slack

Concur

Job description

Job Description

This Executive Administrative Assistant will provide support to multiple executives in the Global Product Program (GPP) organization. Your role will include ensuring smooth operations and effective communication for the leaders and their teams. This position requires a proactive individual with exceptional organizational skills, attention to detail, the ability to manage multiple tasks, and the capability to build and maintain relationships across the enterprise.The successful candidate thrives in a fast-paced, high-energy teams. The role requires flexibility – not just in handling organizational change but also in embracing new tools and systems and a global view of the organization. Strategic thinking to align with business goals (e.g., prioritizing tasks, managing communication) along with high-quality decision-making are key to an efficient leadership team. Finally, graceful and proactive management of ambiguity, cultivation of innovation, and an insatiable desire to collaborate are all required to be successful in the role.

What You’ll Do:

• Administrative Support: Provide comprehensive administrative support including managing complex calendars and travel arrangements, scheduling meetings, managing expenses and badge requests.
• Document Preparation: Create, edit, and format documents and presentations. Ensure all materials are accurate, professional, and align with team standards.
• Communication: Serve as a liaison between the executives and internal/external stakeholders. Craft clear and impactful communications and handle confidential information with discretion and professionalism.
• Team Coordination: Organize and facilitate team meetings and events, including finding conference rooms, preparing agendas, organizing safety presenters, taking notes, and following up on action items as needed.
• Initiative : Identify opportunities for process improvement and take the initiative to implement solutions that enhance productivity and efficiency. Provide back up support to others as needed.
• Cross-Functional Collaboration: Work across various departments to gather information, coordinate efforts, and ensure the successful completion of projects. Build and maintain strong relationships with colleagues at all levels, particularly EA peers on other teams.
• Travel: Assist leaders with their travel arrangements and submission of travel expenses.
• Event Planning: Assist in the planning and execution of events, ensuring all logistics are handled seamlessly as needed.

Your Required Skills & Abilities:

• 5-8+ years’ experience supporting executive leaders is required
• Associates degree or equivalent experience
• Must demonstrate a high level of integrity and discretion handling confidential matters
• Demonstrated ability to operate in a fast-paced, dynamic environment
• Ability to look ahead, proactive anticipation of leader and business needs
• Demonstrated ability to work independently in an ever-changing environment
• Highly proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint), virtual meeting tools (e.g., Teams), chat tools (e.g., Slack), and travel tools (e.g., Concur).
• Highly proficient verbal and written communication skills
• Must exhibit excellent organizational and time management skills, with the ability to prioritize tasks effectively
• Strong attention to detail and accuracy is required
• Foster a positive environment and team work

What Will Give You A Competitive Edge:

• Professional training and/or certification(s) in administrative skills/support
• Experienced in supporting multiple executives simultaneously

Location: Hybrid. This role is categorized as hybrid. This means the successful candidate is expected to report to the - Global HQ Warren MI three times per week, at minimum [or other frequency dictated by the business]

Relocation: This role is NOT eligible for relocation benefits.

GM DOES NOT PROVIDE IMMIGRATION-RELATED SPONSORSHIP FOR THIS ROLE. DO NOT APPLY FOR THIS ROLE IF YOU WILL NEED GM IMMIGRATION SPONSORSHIP NOW OR IN THE FUTURE. THIS INCLUDES DIRECT COMPANY SPONSORSHIP, ENTRY OF GM AS THE IMMIGRATION EMPLOYER OF RECORD ON A GOVERNMENT FORM, AND ANY WORK AUTHORIZATION REQUIRING A WRITTEN SUBMISSION OR OTHER IMMIGRATION SUPPORT FROM THE COMPANY (e.g., H-1B, OPT, STEM OPT, CPT, TN, J-1, etc.)

About GM

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Why Join Us

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Benefits Overview

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Non-Discrimination and Equal Employment Opportunities (U.S.)

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Accommodations

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