Executive Administrative Assistant

General Motors LLC; United States; Hybrid; USD 50,000 - 60,000; Full time

Job summary

General Motors is seeking an Executive Administrative Assistant to support multiple executives at the Warren Technical Center. This role requires discretion, strong communication, and the ability to manage complex calendars and travel arrangements.

You will collaborate with GM Executives and their admins, handle travel logistics, and maintain records and confidential files. A proactive, detail-oriented mindset and the capacity to work across teams are essential to success.

Qualifications

• Experience supporting multiple executives in a fast-paced corporate setting.
• Strong calendar management and travel coordination.
• Attention to detail and high level of discretion.

Responsibilities

• Conserve leaders' time by handling administrative details for emails and calls.
• Collaborate with GM Executives and their Admins at all levels.
• Schedule meetings and maintain dynamic calendars.
• Arrange U.S. and global travel including passport, visa requirements, and expense reporting.
• Manage dedicated conference room scheduling.
• Exercise independent judgement on ambiguous tasks with minimal input.
• Back up other admins as necessary.
• Lead multiple tasks while balancing interruptions.
• Update records, confidential files, and reports; revise distribution lists.

Skills

Outlook

Word

Excel

PowerPoint

Microsoft Teams

Video conferencing

Interpersonal skills

Education

Associate Degree

Tools

Outlook

Word

Excel

PowerPoint

Microsoft Teams

Video conferencing

Job description

Executive Administrative Assistant

General Motors is searching for an Executive Assistant to perform a wide range of administrative tasks and support multiple executives at the Warren Technical Center. Success as the point person for the Advanced Engineering Execution team will rely on your excellent interpersonal skills, outstanding time management, and initiative to independently research and collect needed information. Accuracy and attention to detail when making travel arrangements, calendaring, and scheduling are key. If you are an adaptable teammate interested in being on the pulse of an evolving campus with new and exciting ideas, we are interested in hearing from you! Please read below:

Responsibilities

• Conserve leaders' time by assuming administrative details to expedite email and phone correspondence
• Collaborate with GM Executives and their Admins on all levels
• Schedule meetings and maintain dynamic calendars
• Arrange U.S. and global travel, including passport, visa requirements, and expense reporting
• Manage dedicated conference room scheduling
• Exercise independent judgement in handling ambiguous tasks with minimal input from staff
• Back up other admins as necessary
• Lead multiple tasks while skillfully balancing interruptions
• Update records, confidential files, and reports
• Revise staff and department group distribution lists

Required

• Associate Degree or equivalent experience
• 2-5 years of demonstrated ability as an Executive Assistant, Personal Assistant, or similar administrative type role
• High degree of discretion and confidentiality
• Confidence to work independently on projects in a fast-paced environment with changing timelines
• Skilled problem-solver with capability to determine solutions to unusual problems
• Proficient in Outlook, Word, Excel, PowerPoint, Microsoft Teams, and video conferencing
• Outstanding interpersonal and relationship leadership skills to effectively collaborate with varying levels of the organization as needed
• High level of integrity, ability to deal with ambiguity, take initiative/self-directed
• Ability to work outside normal business hours as needed
• Up-to-date, valid driver's license

Employment Details

GM does not provide immigration-related sponsorship for this role. Do not apply for this role if you will need GM immigration sponsorship now or in the future. This includes direct company sponsorship, entry of GM as the immigration employer of record on a government form, and any work authorization requiring a written submission or other immigration support from the company (e.g., H1-B, OPT, STEM OPT, CPT, TN, J-1, etc).

This role is categorized as hybrid. This means the selected candidate is expected to report to a specific location at least 3 times a week {or other frequency dictated by their manager}. This job is not eligible for relocation benefits. Any relocation costs would be the responsibility of the selected candidate.

About GM

Our vision is a world with Zero Crashes, Zero Emissions and Zero Congestion and we embrace the responsibility to lead the change that will make our world better, safer and more equitable for all.

Why Join Us

We believe we all must make a choice every day – individually and collectively – to drive meaningful change through our words, our deeds and our culture. Every day, we want every employee to feel they belong to one General Motors team.

Benefits Overview

From day one, we're looking out for your well-being-at work and at home-so you can focus on realizing your ambitions. Learn how GM supports a rewarding career that rewards you personally by visiting Total Rewards resources.

Non-Discrimination and Equal Employment Opportunities (U.S.)

General Motors is committed to being a workplace that is not only free of unlawful discrimination, but one that genuinely fosters inclusion and belonging. We strongly believe that providing an inclusive workplace creates an environment in which our employees can thrive and develop better products for our customers.

All employment decisions are made on a non-discriminatory basis without regard to sex, race, color, national origin, citizenship status, religion, age, disability, pregnancy or maternity status, sexual orientation, gender identity, status as a veteran or protected veteran, or any other similarly protected status in accordance with federal, state and local laws.

Applicants in the recruitment process may be required, where applicable, to successfully complete a role-related assessment(s) and/or a pre-employment screening prior to beginning employment. To learn more, visit How we Hire.

Accommodations

General Motors offers opportunities to all job seekers including individuals with disabilities. If you need a reasonable accommodation to assist with your job search or application for employment, email us or call us at 1-800-865-7580. In your email, please include a description of the specific accommodation you are requesting as well as the job title and requisition number of the position for which you are applying.

Culture & Community

We are leading the change to make our world better, safer and more equitable for all through our actions and how we behave. Learn more about: Our Company Our Culture How we hire Our diverse team of employees bring their collective passion for engineering, technology and design to deliver on our vision of a world with Zero Crashes, Zero Emissions and Zero Congestion. We are looking for adventure-seekers and imaginative thought leaders to help us transform mobility. Explore our global locations We are determined to lead change for the world through technology, ingenuity and harnessing the creativity of our diverse team. Join us to help lead the change that will make our world better, safer and more equitable for all by becoming a member of GM's Talent Community (beamery.com). As a part of our Talent Community, you will receive updates about GM, open roles, career insights and more.