Executive Assistant, Global General Counsel

Takeda Pharmaceuticals America; Cambridge (MA); Hybrid; USD 58,000 - 91,000; Full time

Job summary

Takeda Pharmaceuticals America is seeking an Executive Assistant to support our Global General Counsel. The role emphasizes managing calendars, travel, expenses, and confidential communications, coordinating with the Leadership Team, and ensuring timely, precise documentation.

The position requires extensive experience in office administration, a strong command of Microsoft Office, and superb communication skills.

Qualifications

• High school diploma or GED required; degree preferred.
• 10+ years relevant experience preferred.
• Strong Microsoft Office skills.
• Excellent verbal and written communication.
• Experience supporting a legal department is preferred.

Responsibilities

• Manage executive calendar and schedule meetings.
• Coordinate travel and process expenses.
• Handle executive email and correspondence.
• Prepare reports and data analyses for decisions.
• Maintain confidentiality across all activities.
• Collaborate with Leadership Team and board-related bodies.

Skills

Office suite proficiency

Communication skills

Legal department support

Calendar management

Education

High school diploma/GED

Associate or bachelor’s degree preferred

Tools

Microsoft Office Suite

Email management tools

Job description

Job Description

About the Role:

Join Takeda as an Executive Assistant to support our Global General Counsel within the Global General Counsel organization. At Takeda, we are transforming the pharmaceutical industry through our R&D-driven market leadership and being a values-led company. To do this, we empower our people to realize their potential through life-changing work. Certified as a Global Top Employer, we offer stimulating careers, encourage innovation, and strive for excellence in everything we do. We foster an inclusive, collaborative workplace, in which our global teams are united by an unwavering commitment to deliverBetter Health for People, Brighter Future for the World.

This is a hybrid position with an expectation of consistent weekly onsite attendance, totaling a minimum of five (5) business days per monthat our Cambridge, MA office. Regular in-person collaboration is a key aspect of this role. Fully remote work is not available.

How you will contribute:

• Understands the annual business cycle and anticipates the executive’s needs regarding preparation for and scheduling of activities; manages the executive’s calendar; schedules meetings, calls, and other interactions based on the priorities of the executive; arranges travel; completes expense reports in a timely manner.

• Understands business etiquette; interacts and works successfully with senior leaders of the organization's Board of Directors, Office of the CEO, Takeda Exeuctive Team (TET) Members, committees, customers and suppliers to ensure needs are addressed while balancing the executive’s other responsibilities and commitments; research solutions to questions and responds independently to email and phone inquiries.

• Manages the executive’s email and other correspondence, responding on behalf of the executive where appropriate, forwarding communications to appropriate staff to respond, or bringing the matter to the attention of the executive.

• Develops an understanding of the executive’s work style and preferences; assumes responsibilities as requested by the executive.

• Uses appropriate tools for required work; ensures that all documents produced for the executive are of the highest quality, accuracy, and completeness.

• Knows the appropriate sources for needed data and gathers data for reports and analysis; prepares reports and analyses to assist executive with decision making.

• Interacts effectively with all levels of employees throughout the company; works with the executive’s Leadership Team to ensure that business decisions are made in a timely fashion while balancing the executive’s other responsibilities and commitments.

• Schedules Leadership Team meetings; arranges meeting space or virtual meeting tools; develops meeting agendas and ensures that participants are prepared for the meetings; ensures that any follow-up actions resulting from the meeting are documented and completed in partnership with the GGC Lead Team members.

• Prepares documentation for payment of vendors, consultants, and suppliers; submits documentation and enters request for payments into accounting system; approves transactions; responds to inquiries from accounts payable and payees; may approve staff expense reports and other payment requests.

• Understands the structure of the organization and maintains a strong network across departments; draws on network to answer questions, solve problems, and successfully execute responsibilities.

• Demonstrates the highest level of confidentiality in execution of all responsibilities.

• Performs other duties as required.

Skills and Qualifications:

• High school diploma/GED required. Associate degree or bachelor's degree preferred.

• 10+ years of relevant work experience, or equivalent combination of training and experience. Industry experience preferred.

• Strong skills in Microsoft Outlook, Word, Excel, or PowerPoint.

• Excellent verbal and written communication skills

• Prior work supporting legal department preferred

Takeda Compensation and Benefits Summary

We understand compensation is an important factor as you consider the next step in your career. We are committed to equitable pay for all employees, and we strive to be more transparent with our pay practices.

For Location:

Cambridge, MA

U.S. Hourly Wage Range:

$42.40 - $66.63

The estimated hourly wage range reflects an anticipated range for this position. The actual hourly wage offered may depend on a variety of factors, including the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job.The actual hourly wage offered will be in accordance with state or local minimum wage requirements for the job location.

U.S. based employees may be eligible for short-term incentives. U.S. based employees may be eligible to participate in medical, dental, vision insurance, a 401(k) plan and company match, short-term and long-term disability coverage, basic life insurance, a tuition reimbursement program, paid volunteer time off, company holidays, and well-being benefits, among others. U.S. based employees are also eligible to receive, per calendar year, up to 80 hours of sick time, and new hires are eligible to accrue up to 120 hours of paid vacation.

EEO Statement

Takeda is proud in its commitment to creating a diverse workforce and providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, parental status, national origin, age, disability, citizenship status, genetic information or characteristics, marital status, status as a Vietnam era veteran, special disabled veteran, or other protected veteran in accordance with applicable federal, state and local laws, and any other characteristic protected by law.

Locations

Cambridge, MA

Worker Type

Employee

Worker Sub-Type

Regular

Time Type

Full time

Job Exempt

NoIt is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.