Executive Assistant, Global Engineering Operations

Autodesk; Olympia (WA); Hybrid; USD 73,000 - 127,000; Full time

Job summary

A leading software company is looking for an experienced Executive Assistant to support the VP and senior leaders. Candidates should have strong organizational and time management skills, as well as experience in a fast-paced environment. This role can be hybrid based or fully remote for residents in Washington, Oregon, or Nevada. Annual salary range is $73,400 to $126,500.

Benefits

Health benefits

Financial benefits

Wellness programs

Qualifications

• 6+ years’ experience supporting senior executives in a fast-paced environment.
• Exceptional time management and multitasking skills are essential.
• Proven ability in planning and managing international travel.

Responsibilities

• Manage the VP's calendar and travel arrangements.
• Serve as the first point of contact for external partners.
• Coordinate team offsite meetings and manage urgent scheduling.

Skills

Time management

Organizational skills

Multitasking

Interpersonal skills

Proficient in Microsoft Office

Detail oriented

Education

Bachelor’s degree in business administration or related field

Tools

SharePoint

PowerPoint

Teams

OneNote

Word

Excel

Job description

Position Overview

The Developer Enablement Organization is seeking an experienced, flexible, and proactive Executive Assistant to support the VP as well as other senior leaders as needed. The ideal candidate will be comfortable with ambiguity, have the confidence to ask questions when needed, and work collaboratively with Chiefs of Staff and other Executive Assistants across the Platform Services and Emerging Technologies Division. A strong sense of urgency, ability to prioritize, and the ability to shift focus frequently are needed. Experience with AI tools is a plus, as is experience working with Developers and Engineers.

This position will be hybrid based in the SF Bay Area, or can be 100% remote in Washington, Oregon, or Nevada. This role supports the VP, Developer Enablement.

Responsibilities

• This position requires heavy calendar management for a busy VP, interacting with leaders both within and outside of Autodesk
• An interest in, or experience with, project management is important, as is the ability to travel globally up to 10% of the time
• In this role you will own the VP’s calendar, manage his travel, and work closely with the Chief of Staff to coordinate team offsite meetings, take on projects as needed to support the mission of the Developer Enablement Team and be the first point of contact for external customers, partners, vendors and internal stakeholders
• You will be called upon to solve problems with urgency, such as scheduling last-minute meetings with senior executives, rescheduling meetings with short notice, and handling travel issues if or when they arise
• The Developer Enablement Organization is a fast-moving and global team who are building the premier desktop and cloud platform for our industry partners in the design and make sector. The work we do is crucial to the success of not just Autodesk, but our customers. We seek to imagine and create a better world through our products and services

Minimum Qualifications

• 6+ years’ experience supporting senior executives in a fast-paced, multinational environment
• Exceptional time management, organizational, and multitasking skills
• Excellent interpersonal skills
• Detail orientated
• Proficient in Microsoft Office tools, especially SharePoint, PowerPoint, Teams, One Note, Word, and Excel
• Proficient in heavy calendar management across multiple time zones, including helping manage calendars for VP as well as their senior staff when needed
• Proficient in planning and managing international travel, including air, train and car transportation, visas, and hotels including expense report management and submission adhering to all travel policies
• Project and event management experience

Preferred Qualifications

• You have a Bachelor’s degree in business administration, communications, or related fields
• You are comfortable working with senior leaders and a wide array of external partners
• You are a thoughtful gatekeeper, able to gracefully say no to senior leaders and others to protect the executive’s time when needed
• You have experience with collaboration, quality, details and structure
• You are proactive and you show initiative
• You are a communications wizard, able to be clear, concise, and convincing in both written and spoken communications
• You are comfortable working independently to determine methods and procedures on new assignments seeking clarity when an obstacle is in your way
• You are Trustworthy, Collaborative, Accountable & Flexible
• You are a problem solver, willing to jump in when needed to fix problems, including outside of office hours on rare occasions

Benefits

From health and financial benefits to time away and everyday wellness, we give Autodeskers the best, so they can do their best work. Salary is one part of Autodesk’s competitive compensation package. For U.S.-based roles, we expect a starting base salary between $73,400 and $126,500.

Equal Employment Opportunity

At Autodesk, we're building a diverse workplace and an inclusive culture to give more people the chance to imagine, design, and make a better world. Autodesk is proud to be an equal opportunity employer and considers all qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender, gender identity, national origin, disability, veteran status or any other legally protected characteristic.