EXECUTIVE ASSISTANT-FT

West Oaks Hospital; Houston (TX); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Student Loan Forgiveness Program

Paid Time Off

Medical, Dental, Vision plans

401(k) with company match

Job summary

West Oaks Hospital is seeking a full-time Executive Assistant to provide executive administrative support to the CEO and Medical Director. The role emphasizes Microsoft Outlook proficiency, calendaring, contract coordination, and documentation, with duties spanning credentialing, on-call scheduling, and social media content development under CEO guidance.

Ideal candidate has strong communication and observation skills and can coordinate meetings, prepare reports, and manage facility contracts.

Qualifications

• Education: High School Diploma or GED; Some College preferred.
• Three years of related experience; hospital setting preferred.
• No licensure required.

Responsibilities

• Provide executive support to CEO and Medical Director; manage calendars and prepare reports.
• Attend meetings, take minutes, and coordinate contracts and service agreements.
• Coordinate conferences, meals, and location arrangements.
• Organize files and track matters in progress; handle incoming correspondence.
• Credentialing of physicians and PAs; manage on-call schedule.

Skills

Outlook proficiency

Calendar management

Communication skills

Contract coordination

Administrative documentation

Excel

Publisher

Education

High School Diploma or GED

Some College

Tools

Microsoft Outlook

Excel

Publisher

Job description

Executive Assistant-FT Opportunity

West Oaks Hospital has provided psychiatric care to the Houston area and surrounding communities for over four decades. Our 176-bed acute care facility is fully accredited and included a 16-bed residential treatment center for adult chemical dependency.

West Oaks Hospital is seeking a dynamic and talented full-time Executive Assistant to join our team of compassionate, dedicated professionals. The Executive Assistant will provide executive administrative support to the Chief Executive Officer and Medical Director. A large component in this role is high-level proficiency in Microsoft Outlook applications, including Outlook calendaring, excel, publisher, contract coordination and administrative meeting documentation. They present good communication and observation skills as well as the ability to accurately process and document information. The Executive Assistant will be responsible for credentialing physicians and physician assistants. Managing provider on-call schedule and all facility contracts. Prepares and develop social media content under the guidance of the CEO or designee. Facilitate Service Excellence New Employee Orientation training.

Job Duties/Responsibilities

• Provide secretarial/administrative support for the CEO and Medical Director. Coordinate and submit reports as requested to the corporate office including: Monthly Report, Time and Attendance, Expense Reports, etc., for the CEO and Medical Director as needed. Maintain an ongoing calendar and schedule appointments for the CEO. Coordinate and provide routine correspondence as needed for the hospital CEO and Medical Director. Assures the proper operation of all hospital equipment.
• Attend, record, compose, and execute committee meeting minutes and agendas when requested.
• Prepare letter of agreements, physician contracts and other service provides contracts as needed.
• Coordinate conference events, selection of dietary menus, and location arrangements.
• Organize, establish and maintain various files and records. Maintain control files of matters in progress and follow-up to ensure swift resolutions.
• Answer all in-coming calls for the Administration Department and sort/review all administrative departmental in-coming mail.
• Performs other duties as assigned.

Benefit Highlights

• Student Loan Forgiveness Program
• Challenging and rewarding work environment
• Competitive Compensation & Generous Paid Time Off
• Excellent Medical, Dental, Vision and Prescription Drug Plans
• 401(K) with company match and discounted stock plan
• SoFi Student Loan Refinancing Program
• Career development opportunities within UHS and its 300+ Subsidiaries
• More information is available on our Benefits Guest Website: uhsguest.com

About Universal Health Services

One of the nation’s largest and most respected providers of hospital and healthcare services, Universal Health Services, Inc. (UHS) has built an impressive record of achievement and performance. Growing steadily since its inception into an esteemed Fortune 500 corporation, annual revenues during 2025 were $17.4 billion. In 2026, UHS was again recognized as one of Fortune World’s Most Admired Companies and in 2025, was listed in Forbes ranking of America’s Largest Public Companies.

Headquartered in King of Prussia, PA, UHS has approximately 101,500 employees and continues to grow through its subsidiaries. Operating acute care hospitals, behavioral health facilities, outpatient facilities and ambulatory care access points, an insurance offering, a physician network and various related services located in 40 U.S. states, Washington, D.C., Puerto Rico and the United Kingdom. For additional information visit www.uhs.com.

From Fortune, ©2025, 2026 Fortune Media IP Limited. All rights reserved. Used under license.

Qualifications

Requirements:

• Education Required: High School Diploma or GED. Preferred: Some College.
• Licensure and certification Required: None
• Experience Required: Three years of related experience. Preferred: Experience in a hospital setting.

EEO Statement

All UHS subsidiaries are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates. UHS subsidiaries are equal opportunity employers and as such, openly support and fully commit to recruitment, selection, placement, promotion and compensation of individuals without regard to race, color, religion, age, sex (including pregnancy, gender identity, and sexual orientation), genetic information, national origin, disability status, protected veteran status or any other characteristic protected by federal, state or local laws.