Executive Assistant & Front Office Coordinator

UCLA; Los Angeles (CA); On-site; USD 60,000 - 85,000; Full time

Job summary

UCLA’s Sociology Department seeks an experienced administrative professional to provide comprehensive support to the Department Chair and Chief Administrative Officer. The role manages executive functions, calendar planning, confidential communications, and cross‑functional tasks across academic operations.

Responsibilities include coordinating faculty recruitment, program events, and front office operations, while monitoring expenditures and preparing budget projections.

Qualifications

• More than 1 year Administrative Role (Preferred)
• Ability to interact with diverse groups (Required)
• Detail-oriented with high accuracy (Required)
• Ability to work independently and manage multiple tasks (Required)
• Problem solving and resource research abilities (Required)
• Knowledge of University policies (Preferred)
• Ability to update Web content (Required)
• Discretion and confidentiality in handling information (Required)
• Strong organizational skills and multi-tasking under deadlines (Required)
• Familiarity with common office software (Required)

Responsibilities

• Provide comprehensive administrative and operational support to the Department Chair and CAO.
• Independently administer executive, academic, operational, and departmental tasks.
• Coordinate scheduling, communications, and confidential support for departmental leadership.
• Manage facilities, academic personnel processes, and front office operations.
• Support faculty recruitment, graduate recruitment, and program events.
• Monitor expenditures, prepare budget projections and reports, and suggest efficiency improvements.

Education

Bachelor's Degree in related area

Job description

UCLA’s Sociology Department seeks an experienced administrative professional to provide comprehensive support to the Department Chair and Chief Administrative Officer. The role manages executive functions, calendar planning, confidential communications, and cross‑functional tasks across academic operations.

Responsibilities include coordinating faculty recruitment, program events, and front office operations, while monitoring expenditures and preparing budget projections.