Executive Assistant, FPRS

Guardian Life Insurance; New York (NY); Hybrid; USD 82,000 - 122,000; Full time

Job summary

Guardian Life Insurance in New York, NY seeks an Executive Assistant to support the HeadofFinancial Protection & Retirement Solutions and another senior executive. The role requires high emotional intelligence, discretion, and strong technical capability with office tools.

Hybrid work in Hudson Yards; salary $81,580.00–$122,365.00. The successful candidate will manage calendars, travel, meetings, and confidential communications, partnering with senior leadership to drive efficiency and ensure

Qualifications

• Bachelor’s degree in business administration or related field.
• 5+ years of experience as an Executive Assistant supporting C-suite executives.
• Excellent communication skills and discretion.

Responsibilities

• Provide proactive executive administrative support with professionalism.
• Solve problems and present recommended solutions.
• Demonstrate judgment, confidentiality and diplomacy with sensitive information.
• Coordinate travel arrangements and process reimbursements promptly.
• Manage calendar, schedule meetings, arrange logistics and resolve conflicts.
• Interact with executives and assistants with appropriate urgency.
• Prioritize workload and adapt to changing priorities.
• Address issues within own area and inform leadership as needed.
• Collaborate with sourcing and other teams to initiate POs and manage vendor payments.
• Prepare correspondence, reports, presentations and materials to meet deadlines.
• Assist with special projects and additional assignments as needed.

Skills

EA experience

MS Office

Calendar management

Travel coordination

Confidentiality

Communication skills

Education

Bachelor's degree in business administration

Tools

Video conferencing

Microsoft Office Suite

Outlook

Job description

The Executive Assistant will support the HeadofFinancial Protection & Retirement Solutionsandoneadditionalsenior executive on the team. The role requires high emotional intelligence and interpersonal skills, highly technical capability with suite of tools, an incredible work ethic, and the ability to proactivelyanticipateand manage a variety of executive needs.

The Executive Assistant will exercise considerable discretion injudgment andconfidentiality andwillpossessthe organizational skills to support the varied tasks and deadlines that arerequireddaily. The successful candidate will have the opportunity to work closely with senior leadership and play a key role in the success of the organization.

You will

• Provide proactive level of executive administrative support, ensuring excellent service and professionalism with every interaction.

• Demonstrateabilitytosolve problemsand bring forward recommended solutions.

• Consistentlydemonstrateexcellent judgment, and integrity,exhibitinga high levelof confidentiality, discretion and diplomacy when dealing with sensitive correspondence, issues, and information.

• Coordinate all travel arrangements (flights, car service, hotel reservations, etc.) and process reimbursable expensesin a timely manner.

• Proactively managecalendar, schedule meetings, arrange meetinglogisticsand resolve calendar conflicts.

• Interact with executives and assistants internally and externally, responding to requests withan appropriate senseof urgency.

• Prioritize and manage your own workflow to ensure quality and efficiency to meet deadlines and be flexible in adjusting to changing work priorities.

• Proactively address, or resolve issues, withinownarea of accountability and keep leadership informed of any matters requiring their attention.

• Collaborate with sourcing team and other necessary parties toinitiatepurchase orders (PO) and manage vendor payments effectively.

• Prepare correspondence, reports, presentations, and other materials, ensuring deadlines are met.

• Assistwith other special projects, performadditionalassignments, as needed – growth mindset.

You have

• Bachelor’s degree in businessadministration, relatedfield, or relevantexperiences.

• 5+ years of experience as an Executive Assistant supportingC-suite levelsenior executives.

• Organizationally savvy, withkeenability to read sensitive situations and respond effectively.

• Strong knowledge of all audio visual set up (i.e., video conferencing) and ability to successfully collaborate withAVteam as dictated by meeting requirements.

• Excellent communication skills, both written and verbal.

• Strong organizational skills and attention to detail.

• Ability to multitask and manage competing priorities.

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Experience in project management and event coordination.

• Ability tomaintainconfidentiality and handle sensitive information.

• Ability to work independently and as part of a team.

• Flexibility to work outside of regular business hours when needed.

• Flexibility to travel as needed to offsite meetings, key events etc (10% of time maximum)

Location/Travel

• Hybrid role –3days in office,2days WFH.Location- HudsonYards.

Salary Range:

$81,580.00 - $122,365.00

The salary range reflected above is a good faith estimate of base pay for the primary location of the position. The salary for this position ultimately will be determined based on the education, experience, knowledge, and abilities of the successful candidate. In addition to salary, this role may also be eligible for annual, sales, or other incentive compensation.

Our Promise

At Guardian, you’ll have the support and flexibility to achieve your professional and personal goals. Through skill-building, leadership development and philanthropic opportunities, we provide opportunities to build communities and grow your career, surrounded by diverse colleagues with high ethical standards.

Inspire Well-Being

As part of Guardian’s Purpose – to inspire well-being – we are committed to offering contemporary, supportive, flexible, and inclusive benefits and resources to our colleagues. Explore our company benefits at www.guardianlife.com/careers/corporate/benefits. Benefits apply to full-time eligible employees. Interns are not eligible for most Company benefits.

Equal Employment Opportunity

Guardian is an equal opportunity employer. All qualified applicants will be considered for employment without regard to age, race, color, creed, religion, sex, affectional or sexual orientation, national origin, ancestry, marital status, disability, military or veteran status, or any other classification protected by applicable law.

Accommodations

Guardian is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities.Guardian also provides reasonable accommodations to qualified job applicants (and employees) to accommodate the individual’s known limitations related to pregnancy, childbirth, or related medical conditions, unless doing so would create an undue hardship. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [e-mail]. Please note: this resource is for accommodation requests only. For all other inquires related to your application and careers at Guardian, refer to the Guardian Careers site.

Visa Sponsorship

Guardian Life is not currently or in the foreseeable future sponsoring employment-based visas (e.g., such as an H-1B). In order to be a successful applicant, you must be legally authorized to work in the United States, without the need for employer sponsorship/support now or at any time in the future.

Notice Regarding Guardian’s Use of Artificial Intelligence in Recruitment

As part of Guardian’s job application process, Guardian may use artificial intelligence tools (“AI Tools”) to automate the sorting and filtering of information provided by applicants as part of its preliminary screening. This preliminary screening may be used to help identify applicant materials and resumes relative to their indication that the applicant meets the requirements for the specific job for which they are applying, as specified in the listing posted on Guardian’s jobs website (Careers at Guardian at https://www.guardianlife.com/careers). At Guardian, we do not use AI Tools to substantially assist or replace human judgment or discretionary decision making in our hiring process. All hiring decisions will be made by Guardian colleagues.

Please be aware that if you apply for a specific position with Guardian, you will have the choice of opting out of Guardian’s use of AI Tools during the job application process. If you would like to request an alternative process that does not utilize AI Tools or would like to request a reasonable accommodation, within ten business days of your position application, you must email your request to [e-mail], making sure to provide your name and job requisition identification number. Guardian will retain your applicant materials and resume and all information therefrom in accordance with Guardian’s document retention policy, a copy of which you may request via [e-mail].

Additionally, at applicable times, Guardian will make public the most recent bias audit results for such AI tools, which may be found here.

Current Guardian Colleagues: Please apply through the internal Jobs Hub in Workday.