Executive Assistant, FP&A

Crusoe Energy Systems LLC; Bellevue (WA); On-site; USD 105,000 - 135,000; Full time

Benefits offered by this job

Competitive compensation & equity

Restricted Stock Units

Paid time off & holidays

Health, dental & vision insurance

HSA contributions

Parental leave

Life insurance & disability

Professional development & tuition

Mental health support

Commuter benefits

Cell phone stipend

401(k) with match

Volunteer time off

Travel insurance

Daily meals allowance

Location-specific perks

Job summary

Crusoe Energy Systems LLC in Bellevue, WA, is seeking an Executive Assistant to support our Financial Planning & Analysis executives. The role requires a proactive, highly organized professional who can manage complex calendars, travel, and confidential communications across multiple locations.

You will partner with EAs and Workplace Managers to coordinate events, offsites, and critical meetings, while contributing to Crusoe’s culture and operational efficiency every day.

Qualifications

• 3-5 years of experience in an executive administrative role.
• Experience working with and supporting technology/software teams is desirable.
• Exceptional communication skills—written, verbal, and interpersonal.
• Strong attention to detail—accuracy in numbers, logistics, and communication.
• Discretion and confidentiality with sensitive information.
• Ability to prioritize conflicting needs and manage time in a fast-paced environment.
• Proven success in planning and executing team offsites or large-scale events.
• Skilled at content creation and building decks, agendas, and executive communications.
• Proactive, always looking for ways to help and improve processes.
• Able to work independently while keeping stakeholders informed and aligned.
• Proficient in Google Workspace (Gmail, Docs, Sheets, Drive, Slides, etc.).
• Positive, can-do attitude and growth mindset.
• Eager to grow with the organization and take on new challenges.
• Embodies company values and contributes positively to Crusoe’s culture

Responsibilities

• Provide quality, timely, and detailed administrative support to Crusoe’s leaders, including calendar management, expense reports, confidential correspondence, travel arrangements, and stakeholder awareness.
• Coordinate calendar for Leadership’s direct reports ensuring cross-functional alignment.
• Manage scheduling requests to optimize executives’ time.
• Improve meeting effectiveness by tracking topics, decisions, and action items; develop agendas and notes; ensure follow-through.
• Lead planning and execution of leadership offsites, events, and on-site support.
• Identify and implement new processes to improve collaboration, efficiency, productivity, and communication.
• Coordinate travel arrangements and office events with other EAs and Workplace Managers.
• Perform occasional personal tasks and errands for leadership as needed.
• Handle other clerical duties as assigned; be available during traditional work week with some after-hours flexibility.

Skills

Executive support

Calendar management

Communication

Discretion

Event planning

Decks & presentations

Process improvement

Independent work

Growth mindset

Cross-functional collaboration

Tools

Google Workspace

Job description

Crusoe is on a mission to accelerate the abundance of energy and intelligence. As the only vertically integrated AI infrastructure company built from the ground up, we own and operate each layer of the stack — from electrons to tokens — to power the world's most ambitious AI workloads. When you join Crusoe, you join a team that is building the future, faster.

We're in the midst of the greatest industrial revolution of our time. The demand for AI compute is boundless, and power is a bottleneck. We're solving that — with an energy-first approach that makes AI infrastructure better for the world and faster for the people innovating with AI.

We're looking for problem-solving, opportunity-finding teammates with a sense of urgency, who believe in the scale of our ambition and thrive on a path not fully paved — people who want to grow their careers alongside a team of experts across energy, manufacturing, data center construction, and cloud services.

If you want to do the most meaningful work of your career, help our customers and partners advance their AI strategies, and be part of a high-performing team that believes in each other, come build with us at Crusoe.

About the Role:

The Executive Assistant (EA) will be responsible for supporting an executive in our Financial Planning & Analysis team. This role requires a dynamic, highly adaptable individual who can flex their approach based on the needs of each executive. The EA must proactively anticipate needs, seamlessly manage priorities, and ensure the efficiency of their executives’ calendars and schedules across multiple locations.

Success in this role requires professionalism, strong organizational skills, and the ability to navigate diverse working styles. The EA must balance proactive planning with adaptability, manage complex calendars, and ensure team alignment. Beyond logistics, this role supports Crusoe’s culture and mission, contributing to the company’s efficiency as a trusted partner and positive force for the executive team.

As the Executive Assistant, you will be required to work on-site five days per week. You’ll collaborate closely with other EAs and Workplace Managers, and your responsibilities may shift as the company grows. By ensuring operational efficiency and supporting executive alignment, you’ll contribute directly to Crusoe’s mission and company culture of making Crusoe the world’s favorite AI Cloud.

This is a full-time, in-office position based in Bellevue.

What You'll Be Working On:

• Provide quality, timely, and detailed administrative support to Crusoe’s leaders, including managing a complex calendar of appointments, processing expense reports, composing and preparing confidential correspondence, arranging travel, and ensuring stakeholder awareness in support of these activities.

• Manage and support calendar coordination for Leadership’s direct reports, ensuring alignment across team, cross-functional, and external meetings.

• Thoughtfully manage scheduling requests to ensure effective time management for executives.

• Improve internal and occasional external meeting effectiveness by gathering and tracking key discussion topics, decisions, and action items to develop agendas, document meeting notes, and ensure follow-through.

• Lead planning and execution of leadership offsites, team events, and gatherings owning logistics, vendor coordination, agenda development, and on-site support.

• Identify, design, and implement new processes and solutions to improve team collaboration, efficiency, productivity, and communication.

• Work closely with other EAs and Workplace Managers to coordinate corporate travel, conference registrations, and office/company-wide events and activities.

• Perform occasional personal tasks and errands for leadership as needed.

• Handle other clerical or administrative duties as assigned.

• Be accessible and available during the traditional work week, with occasional flexibility outside standard hours for urgent matters.

What You'll Bring to the Team:

• You have 3-5 years of experience in an executive administrative role.

• Experience working with and supporting technology/software teams is desirable.

• You have exceptional communication skills—written, verbal, and interpersonal.

• You possess strong attention to detail—accuracy in numbers, logistics, and communication.

• You exercise discretion and confidentiality with sensitive information.

• You can prioritize conflicting needs and manage time effectively in a fast-paced environment.

• You have proven success in planning and executing team offsites or large-scale events.

• You are skilled at content creation and can build clear, compelling decks, agendas, and executive communications.

• You are proactive, always looking for ways to help and improve processes.

• You can work independently while keeping stakeholders informed and aligned.

• You are proficient in Google Workspace (Gmail, Docs, Sheets, Drive, Slides, etc.).

• You have a positive, can-do attitude and a growth mindset.

• You are eager to grow with the organization and take on new challenges.

• You embody the company values and contribute positively to Crusoe’s culture

Benefits:

• Competitive compensation and equity packages

• Restricted Stock Units

• Paid time off, paid holidays & leave of absence programs

• Comprehensive health, dental & vision insurance

• Employer contributions to HSA account

• Paid parental leave

• Paid life insurance, short-term and long-term disability

• Professional development & tuition reimbursement

• Mental health & wellness support

• Commuter benefits (parking & transit)

• Cell phone stipend

• 401(k) Retirement plan with company match up to 4% of salary

• Volunteer time off

• Global travel insurance & emergency assistance

• Daily meals allowance

• Additional perks & programs specific to location

Compensation Range

Compensation will be paid in the range of up to $105,000 - $135,000 + Bonus. Restricted Stock Units are included in all offers. Compensation to be determined by the applicant's knowledge, education, and abilities, as well as internal equity and alignment with market data.

Crusoe is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, disability, genetic information, pregnancy, citizenship, marital status, sex/gender, sexual preference/ orientation, gender identity, age, veteran status, national origin, or any other status protected by law or regulation.