Executive Assistant, FP&A

Crusoe; Bellevue (WA); On-site; USD 105,000 - 135,000; Full time

Benefits offered by this job

Competitive compensation

Equity packages

Paid time off

Health insurance

401(k) match

Parental leave

Professional development

Mental health & wellness

Commuter benefits

Cell phone stipend

Job summary

Crusoe is seeking an Executive Assistant to support a senior leader in the Financial Planning & Analysis team. The role requires a dynamic, adaptable individual who can proactively anticipate needs, manage complex calendars across locations, and ensure efficiency.

On-site five days a week in Bellevue, WA, with collaboration across EAs and Workplace Managers to sustain Crusoe’s mission and culture. You will manage calendars, travel, and confidential communications while improving processes and

Qualifications

• 3–5 years of executive administrative experience.
• Experience supporting technology/software teams desirable.
• Exceptional written, verbal and interpersonal communication.
• Attention to detail in numbers, logistics, and communications.
• Discretion and handling of confidential information.
• Ability to prioritize conflicting needs in a fast-paced environment.
• Proven success planning team offsites or large events.
• Strong deck, agenda, and executive communications skills.
• Proactive mindset to improve processes and workflows.
• Ability to work independently while keeping stakeholders aligned.
• Proficiency in Google Workspace (Gmail, Docs, Sheets, Drive, Slides).

Responsibilities

• Provide high-quality administrative support to Crusoe’s leaders, managing complex calendars, expense reports, confidential correspondences, travel, and stakeholder awareness.
• Coordinate calendar for Leadership’s direct reports, ensuring cross-team alignment.
• Manage scheduling requests to optimize executives’ time.
• Prepare agendas, notes, and follow-ups for meetings; track decisions and actions.
• Plan and execute leadership offsites and team events, handling logistics and vendor coordination.
• Identify and implement new processes to boost collaboration, efficiency, and productivity.
• Coordinate travel, conference registrations, and company events with EAs and Workplace Managers.
• Handle occasional personal tasks for leadership as needed.
• Perform clerical duties and remain available during standard work hours, with periodic flexibility for urgent matters.

Skills

Calendar management

Travel planning

Executive communication

Discretion and confidentiality

Time management

Proactive problem solving

Content creation

Independent work

Google Workspace

Tools

Google Workspace

Job description

Crusoe is on a mission to accelerate the abundance of energy and intelligence. As the only vertically integrated AI infrastructure company built from the ground up, we own and operate each layer of the stack — from electrons to tokens — to power the world's most ambitious AI workloads. When you join Crusoe, you join a team that is building the future, faster.

We're in the midst of the greatest industrial revolution of our time. The demand for AI compute is boundless, and power is a bottleneck. We're solving that — with an energy-first approach that makes AI infrastructure better for the world and faster for the people innovating with AI.

We're looking for problem-solving, opportunity-finding teammates with a sense of urgency, who believe in the scale of our ambition and thrive on a path not fully paved — people who want to grow their careers alongside a team of experts across energy, manufacturing, data center construction, and cloud services.

If you want to do the most meaningful work of your career, help our customers and partners advance their AI strategies, and be part of a high-performing team that believes in each other, come build with us at Crusoe.

About the Role:

The Executive Assistant (EA) will be responsible for supporting an executive in our Financial Planning & Analysis team. This role requires a dynamic, highly adaptable individual who can flex their approach based on the needs of each executive. The EA must proactively anticipate needs, seamlessly manage priorities, and ensure the efficiency of their executives’ calendars and schedules across multiple locations.

Success in this role requires professionalism, strong organizational skills, and the ability to navigate diverse working styles. The EA must balance proactive planning with adaptability, manage complex calendars, and ensure team alignment. Beyond logistics, this role supports Crusoe’s culture and mission, contributing to the company’s efficiency as a trusted partner and positive force for the executive team.

As the Executive Assistant, you will be required to work on-site five days per week. You’ll collaborate closely with other EAs and Workplace Managers, and your responsibilities may shift as the company grows. By ensuring operational efficiency and supporting executive alignment, you’ll contribute directly to Crusoe’s mission and company culture of making Crusoe the world’s favorite AI Cloud.

This is a full-time, in-office position based in Bellevue.

What You'll Be Working On:

• Provide quality, timely, and detailed administrative support to Crusoe’s leaders, including managing a complex calendar of appointments, processing expense reports, composing and preparing confidential correspondence, arranging travel, and ensuring stakeholder awareness in support of these activities.
• Manage and support calendar coordination for Leadership’s direct reports, ensuring alignment across team, cross-functional, and external meetings.
• Thoughtfully manage scheduling requests to ensure effective time management for executives.
• Improve internal and occasional external meeting effectiveness by gathering and tracking key discussion topics, decisions, and action items to develop agendas, document meeting notes, and ensure follow-through.
• Lead planning and execution of leadership offsites, team events, and gatherings owning logistics, vendor coordination, agenda development, and on-site support.
• Identify, design, and implement new processes and solutions to improve team collaboration, efficiency, productivity, and communication.
• Work closely with other EAs and Workplace Managers to coordinate corporate travel, conference registrations, and office/company-wide events and activities.
• Perform occasional personal tasks and errands for leadership as needed.
• Handle other clerical or administrative duties as assigned.
• Be accessible and available during the traditional work week, with occasional flexibility outside standard hours for urgent matters.

What You'll Bring to the Team:

• You have 3-5 years of experience in an executive administrative role.
• Experience working with and supporting technology/software teams is desirable.
• You have exceptional communication skills—written, verbal, and interpersonal.
• You possess strong attention to detail—accuracy in numbers, logistics, and communication.
• You exercise discretion and confidentiality with sensitive information.
• You can prioritize conflicting needs and manage time effectively in a fast-paced environment.
• You have proven success in planning and executing team offsites or large-scale events.
• You are skilled at content creation and can build clear, compelling decks, agendas, and executive communications.
• You are proactive, always looking for ways to help and improve processes.
• You can work independently while keeping stakeholders informed and aligned.
• You are proficient in Google Workspace (Gmail, Docs, Sheets, Drive, Slides, etc.).
• You have a positive, can-do attitude and a growth mindset.
• You are eager to grow with the organization and take on new challenges.
• You embody the company values and contribute positively to Crusoe’s culture.

Benefits:

• Competitive compensation and equity packages
• Restricted Stock Units
• Paid time off, paid holidays & leave of absence programs
• Comprehensive health, dental & vision insurance
• Employer contributions to HSA account
• Paid parental leave
• Paid life insurance, short-term and long-term disability
• Professional development & tuition reimbursement
• Mental health & wellness support
• Commuter benefits (parking & transit)
• Cell phone stipend
• 401(k) Retirement plan with company match up to 4% of salary
• Volunteer time off
• Global travel insurance & emergency assistance
• Daily meals allowance
• Additional perks & programs specific to location

Compensation Range:

Compensation will be paid in the range of up to $105,000 - $135,000 + Bonus. Restricted Stock Units are included in all offers. Compensation to be determined by the applicant's knowledge, education, and abilities, as well as internal equity and alignment with market data.

Crusoe is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, disability, genetic information, pregnancy, citizenship, marital status, sex/gender, sexual preference/ orientation, gender identity, age, veteran status, national origin, or any other status protected by law or regulation.