Executive Assistant & Founders Associate (Bilingual - LATAM)

Wing Assistant; United States; Remote; USD 30,000 - 60,000; Full time

Benefits offered by this job

100% Work-From-Home (Remote LATAM)

Job security and career growth

Paid training and upskilling

Supportive culture

Holiday & overtime pay

Job summary

Wing is seeking an Executive Assistant & Founders Associate to directly support the Founder of a cutting-edge AI company based in the United States. This remote LATAM role blends executive administration with business operations, requiring proactive problem-solving and strong business acumen to keep initiatives on track.

Responsibilities include managing inbox, calendar, contracts, invoicing via Stripe, and crafting high-quality decks in Notion.

Qualifications

• Bilingual English/Spanish with professional verbal communication.
• Exceptional written English; must be natural, high-caliber and human.
• Proven experience supporting C-Suite executives, Founders, or Tech/AI startups.
• Strong capability to review documents, identify gaps, and manage contract lifecycles.
• High level of autonomy with accountability.

Responsibilities

• Manage inbox and professional communication with C-Suite executives from major global tech partners.
• Oversee complex scheduling and follow up on business deals to move the pipeline.
• Review contracts and legal documents; identify gaps and assist in closing deals.
• Manage invoices, billing processes, and basic workflows (Stripe).
• Create high-quality presentations/decks and organize company workflows using Notion.
• Maintain extremely proactive communication within EST working hours.

Skills

Bilingual English/Spanish

Exceptional written English

C-Suite/Founders support

Autonomy

Tools

Notion

Stripe

Presentation software

Contract/Legal review tools

Job description

Wing is on an exciting mission to redefine the future of work for companies worldwide!We are the premier choice for fast-growing businesses looking to build world-class teams and place their operations on autopilot.

We are currently seeking a high-caliber,bilingual Executive Assistant & Founders Associate based in South America to directly support the Founder of a cutting-edge Artificial Intelligence (AI) company based in the United States.

This is a unique,hybrid role.You won’t just be managing a calendar; you will act as a true operational partner,handling both high-level executive administration and Founders Associate-level business operations.If you thrive in fast-paced tech environments,possess exceptional business acumen,and can solve operational problems from multiple angles,this role is for you.

Key Responsibilities:

• Executive Correspondence: Manage inbox and drive professional communication with C-Suite executives from major global tech partners.

• Calendar & Pipeline Management: Oversee complex scheduling and follow up on business deals to keep the pipeline moving.

• Contract & Legal Operations: Review contracts/legal documents, spot operational gaps, follow up on deals, and assist in closing contracts.

• Financial Admin: Manage invoices, billing processes, and basic workflows via Stripe.

• Content & Systems: Create high-quality business presentations/decks and organize company workflows using Notion.

• High Responsiveness: Maintain an extremely proactive communication loop, responding within minutes during Eastern Time (EST) working hours.

Tools & Platforms Required:

• Notion (Advanced workspace management)

• Stripe (Invoicing and billing)

• Presentation Software (PowerPoint, Google Slides, or Keynote for high-level deck creation)

• Contract/Legal Document Review Tools

Qualifications & Requirements:

• Bilingual English/Spanish: Exceptional, professional verbal communication.

• Exceptional Written English (Non-AI):This is non-negotiable. The client trains AI models professionally and is highly sensitive to AI-generated text. Your writing must be natural, high-caliber, and completely human.

• Proven Experience: Prior experience supporting C-Suite executives, Founders, or working in Tech/AI startups.

• Legal/Contract Acumen: Strong capability to review documents, identify gaps, and manage contract lifecycles.

• Autonomy: High level of independence; ability to operate with minimal supervision and high accountability.

Technical Requirements:

• USB Headset with Noise Cancellation feature

• Working Webcam

• Computer with at least 1.8 GHz processor and at least 4GB RAM

• Main Internet Service Speed: at least 25 Mbps cable connection

• Backup Internet Service Speed: at least 10 Mbps

Benefits:

• 100% Work-From-Home (Remote from LATAM)

• Job Security, Stability, and Long-Term Career Growth

• Paid Training & Upskilling Opportunities

• Exceptionally Supportive and Inclusive Culture

• Holiday & Overtime Pay

• Schedule: 9:00 AM to 6:00 PM EST (Eastern Standard Time)

• Location: Remote (LATAM)

$1,000 - $2,000 biweekly

Please note: Only qualified candidates will be invited to take the assessment and be scheduled for an interview.