Executive Assistant for Early Childhood Special Education (ECSE) Transition

ServingSchools; Augusta (ME); On-site; USD 10,000 - 60,000; Full time

Job summary

A leading organization is seeking an Executive Assistant for Early Childhood Special Education in Augusta, Maine. This role involves supporting the transition of early childhood special education programs, managing office activities, and providing administrative assistance to leadership. The ideal candidate will possess strong communication and organizational skills, with a background in administrative support. This position offers a competitive hourly pay rate and the opportunity to contribute to vital educational programs.

Qualifications

• Minimum of three years' administrative and clerical experience.

Responsibilities

• Provide high-level administrative support to the transition team.
• Coordinate office activities and ensure policy compliance.
• Manage correspondence and maintain data.

Skills

Communication

Organizational Skills

Time Management

Leadership

Education

High school diploma

Associate degree

Tools

Microsoft Office Suite

Job description

Executive Assistant for Early Childhood Special Education (ECSE) Transition

Join to apply for the Executive Assistant for Early Childhood Special Education (ECSE) Transition role at ServingSchools.

Pay Rate: $22.12 - $33.12 hourly.

The CDS State office in Augusta seeks dedicated, highly-organized administrative professionals for these vital positions.

Job Description

The State Level Executive Assistant will coordinate office activities and support Maine DOE and CDS Leadership in transitioning early childhood special education to SAUs. Responsibilities include maintaining data, managing correspondence, and supporting early childhood programs. Reports to the Assistant Early Childhood Special Education/619 Director.

Responsibilities

• Assist the Early Childhood Special Education Coordinator.
• Provide high-level administrative support to the transition team and leadership staff.
• Perform clerical tasks such as drafting letters, memos, invoices, reports, and managing documentation.
• Coordinate office activities to ensure efficiency and policy compliance.
• Prepare agendas, take meeting notes, arrange travel, and maintain calendars.
• Handle inquiries and route calls appropriately.
• Coordinate communication across teams and external partners regarding the transition.
• Manage trainings and technical assistance related to transition topics.
• Coordinate fiscal, educational, and data related to the mixed delivery system in Maine.
• Perform other duties as assigned by the Deputy Director/CDS State Director.

Required Knowledge, Skills, and Abilities

• Excellent verbal and written communication skills.
• Strong interpersonal, organizational, and time management skills.
• Leadership and supervisory abilities.
• Ability to prioritize and delegate tasks.
• Ability to work effectively in high-paced, stressful environments.
• Proficiency with standard business equipment and Microsoft Office Suite.

Education and Experience

• High school diploma or equivalent; Associate degree preferred.
• Minimum of three years' administrative and clerical experience.

Application Instructions

Send your resume and completed CDS Employment Application (available on the CDS website) to:

Mindy Gervais, HR Director
CDS State IEU
146 State House Station, Augusta, ME 04333

Veterans’ Preference

Maine law offers a preference to qualified veterans and gold star spouses. Please complete the employment application and provide documentation if you wish to be considered under this preference. More info at: Maine.gov.