Executive Assistant, FinOps PMO/ACES

Amazon; New York (NY); On-site; USD 60,000 - 100,000; Full time

Job summary

Join a forward-thinking company as an Executive Assistant, where your organizational skills will shine! In this dynamic role, you'll support the Director of Global FinOps Services and other leaders, ensuring seamless operations through effective calendar management and travel coordination. Your ability to anticipate needs and drive efficiency will be crucial in a fast-paced environment. This is a unique opportunity to make a tangible impact on a global scale while working in a diverse and inclusive workplace. If you're ready to take your career to the next level, this exciting journey awaits you!

Qualifications

• 5+ years of experience as an executive assistant in a fast-paced environment.
• Strong skills in calendar management and travel coordination.

Responsibilities

• Manage complex calendars and organize time-sensitive information.
• Coordinate domestic and international travel for executives.

Skills

Executive Assistant Experience

Calendar Management

Travel Coordination

Problem-Solving

Communication Skills

Tools

Microsoft Office

Job description

Job ID: 2879920 | Amazon.com Services LLC

Are you excited by the prospect of your work having a tangible impact on a global scale? Do you want to be part of a team that is actively driving innovation?

As an Executive Assistant supporting the Director of Global FinOps Services, PMO/ACES, as well as providing secondary support for other Directors, you will be a strategic partner, problem-solver, and catalyst for efficiency in one of the world's most dynamic companies. PMO (Program Management Office) is focused on delivering finance operations capabilities globally, while ACES (Amazon Customer Excellence Systems) aims to drive customer experience improvements, operational efficiency, revenue protection, and an operational excellence culture.

Do you thrive on complex challenges and have a knack for turning chaos into order? Can you anticipate needs before they arise and craft solutions that keep multiple high-stakes initiatives on track? If so, this opportunity is for you.

We are looking for someone who sees the bigger picture. Someone who understands that their role is crucial in enabling Amazon to operate at its best, impacting millions of customers worldwide. Are you ready to take your career to the next level and join us on this exciting journey?

Key job responsibilities:

1. Management of complex calendars and scheduling with diplomacy and discretion
2. Organize, prioritize and appropriately handle time-sensitive, confidential information and ensure action required is addressed in a timely manner
3. Coordination and planning of domestic and international travel
4. Management of team work space, including moves and reconfiguration
5. Track and help drive completion of key actions and follow-up on pending items (including meeting notes and actions items)
6. Manage expense report coordination and submission
7. Organize, execute and assist with team activities, including townhalls and social events
8. Work closely with the leadership team to provide support to the global organization
9. Have fun at work and help others do the same
10. Act as a liaison for direct reports, facilitating communication between leadership and team members
11. Mentor rising talent

About the team

Finance Operations (FinOps) supports Amazon globally by delivering finance technology solutions, corporate facilities, procurement services, and transactional finance. Working with Amazon’s businesses, we strive to provide the best possible service to Amazon’s customers, vendors, and employees, while also reducing costs and improving free cash flow. PMO (Program Management Office) focuses on delivering finance operations capabilities globally. ACES (Amazon Customer Excellence Systems) aims to improve customer experience, operational efficiency, revenue protection, and operational excellence.

BASIC QUALIFICATIONS

- 5+ years of executive assistant experience
- Experience with executive level calendar management
- Experience with domestic or international travel coordination
- Experience with Microsoft Office products and applications

PREFERRED QUALIFICATIONS

- Experience leading process improvements
- Experience in a fast-paced, high-tech company
- Experience designing processes to maximize efficiency

Amazon is committed to a diverse and inclusive workplace. Amazon is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit this link for more information.