Executive Assistant, Finance

Visa Hunt; New York, Northern (NY, KY); Hybrid; USD 90,000 - 130,000; Full time

Benefits offered by this job

Flexible PTO

Relocation to NYC (if needed)

Health and wellness stipend

Budget for intra-office travel

Weekly coffee stipend

Job summary

Ramp is hiring an Executive Assistant to support senior leaders across our Go-To-Market Finance organization. This role resides in New York, with in-office presence in Chelsea, and requires handling high-stakes, confidential tasks with discretion.

You will manage calendars and inboxes, coordinate finance workstreams, draft communications, and support planning, offsites, and budgets while partnering with Legal, Finance, GTM, and external counsel.

Qualifications

• 3+ years of experience supporting senior executives in high-confidentiality environments.
• Proven experience managing executive inboxes and calendars.
• Strong organizational instincts and attention to detail.

Responsibilities

• Own calendar management across multiple Finance executives, with strong sensitivity to confidentiality and deal timing
• Manage inboxes for at least two executives — triaging incoming communications, drafting responses, flagging urgencies, and ensuring high-priority items receive timely attention
• Coordinate finance workstreams including document management, signature logistics, and matter tracking across active transactions
• Act as a coordination hub across Legal, Finance, GTM, and external counsel or advisors to ensure alignment and follow-through
• Draft, organize, and manage correspondence on behalf of executives including communications with investors and counterparties
• Track deadlines, deliverables, and commitments across financial planning cycles
• Support planning and execution of finance leadership offsites and cross-functional working sessions
• Manage budgets and vendor relationships on behalf of Finance leadership
• Identify opportunities to streamline finance administrative workflows using AI, automation, and lightweight tooling
• Handle sensitive business, personnel, and financial information with the highest standard of confidentiality

Skills

Calendar management

Inbox management

Cross-functional coordination

Discretion & judgment

Communication skills

Tools

Google Workspace

DocuSign

Job description

About Ramp

Ramp is building the smart infrastructure for finance teams, embedded in the transaction flow of every dollar a business spends. We automate how over $200B in annualized spend flows in and out of 70,000+ companies: authorizing payments, flagging risk, categorizing spend, and closing books.

The problems are high-stakes, data-dense, and unforgiving.

We hire people with high agency and high urgency. We look for slope over intercept. We care less about where you trained and more about what you’ve built. At Ramp, everyone is a builder who owns problems end to end and makes consequential decisions that shape the outcome.

The median Ramp customer saves 5% and grows revenue 16% in their first year – far in excess of businesses operating without Ramp. We believe every ambitious company deserves the same.

If you want to build systems that directly shape how companies move and manage billions, Ramp is the place to do it.

About the Role

Ramp is hiring an Executive Assistant to support senior leaders across our Go-To-Market Finance organization. This role sits at the intersection of a high-stakes, high-confidentiality function — deal-making and financial oversight — and requires someone with exceptional discretion, sharp judgment, and the ability to operate with minimal direction in sensitive environments.

You will support Finance executive driving GTM financial planning, forecasting, and business operations. A core part of this role is active inbox management for multiple executives — triaging communications, drafting responses, flagging what needs immediate attention, and ensuring nothing of consequence gets missed. The pace is fast, the work is consequential, and the people you support move quickly.

This role is based in our New York office in Chelsea. We default to being in the office at least three days a week.

What You'll Do

• Own calendar management across multiple Finance executives, with strong sensitivity to confidentiality and deal timing

• Manage inboxes for at least two executives — triaging incoming communications, drafting responses, flagging urgencies, and ensuring high-priority items receive timely attention

• Coordinate finance workstreams including document management, signature logistics, and matter tracking across active transactions

• Act as a coordination hub across Legal, Finance, GTM, and external counsel or advisors to ensure alignment and follow-through

• Draft, organize, and manage correspondence on behalf of executives including communications with investors and counterparties

• Track deadlines, deliverables, and commitments across financial planning cycles

• Support planning and execution of finance leadership offsites and cross-functional working sessions

• Manage budgets and vendor relationships on behalf of Finance leadership

• Identify opportunities to streamline finance administrative workflows using AI, automation, and lightweight tooling

• Handle sensitive business, personnel, and financial information with the highest standard of confidentiality

What You Need

• 3+ years of experience supporting senior executives, ideally in Legal, Finance, Investment Banking, Private Equity, or another high-confidentiality environment

• Proven experience managing executive inboxes — you know how to triage, prioritize, draft, and keep a busy exec's communications under control

• Proven ability to handle sensitive financial materials with complete discretion

• Strong organizational instincts and attention to detail — you catch what others miss and nothing falls through the cracks

• Sound judgment about when to act independently and when to elevate

• Clear, precise written and verbal communication skills — you understand that word choice matters in legal and financial contexts

• High EQ and the ability to build trust quickly with executives who value reliability over personality

• Comfort managing multiple high-priority workstreams simultaneously without losing quality

• Strong proficiency with Google Workspace, DocuSign or equivalent, and modern collaboration tools like Slack

• Demonstrated use of AI or automation to streamline administrative work and increase leverage

Nice-to-Haves

• Experience in an investment bank or finance function

• Familiarity with corporate transactions, financing processes, or regulatory filings

• Background supporting multiple executives across different functions simultaneously

• Comfort with fast-changing priorities and deal-driven timelines

• Experience handling board materials, investor communications, or confidential personnel matters

Benefits available to all full-time Ramp employees (Global)

• Flexible PTO

• Centralized home-office equipment ordering

• Health and wellness stipend

• Budget for intra-office travel

• Weekly coffee stipend

United States

• 100% medical, dental & vision insurance coverage for you, with partial coverage for dependents

• One Medical annual membership

• 401(k), including employer match on contributions made while employed by Ramp

• Fertility HRA (up to $10,000 per year)

• Parental leave: up to 16 weeks (birthing + bonding) or 8 weeks (bonding only) at 100% pay

• Pet insurance

• In-office perks: lunch, snacks, drinks, and more

• Relocation expense coverage to NYC or SF (if needed)

Canada

• Group medical, dental, and vision coverage through Sun Life

• Life, AD&D, and disability coverage

• Fertility drug coverage (up to $4,000 lifetime)

• Group Retirement Plan with employer match (RRSP + DPSP)

• Parental leave: up to 16 weeks (birthing + bonding) or 8 weeks (bonding only) at 100% pay, with additional time available at reduced pay

• Employee Assistance Program and virtual care through Lumino Health

United Kingdom

• Private medical insurance through Freedom Elite

• Virtual GP and at-home care via eMed x Livi

• Workplace pension through Penfold, with salary sacrifice option

• Parental leave: up to 16 weeks (birthing + bonding) or 8 weeks (bonding only) at 100% pay with additional time available at reduced pay

Referral Instructions

If you are being referred for the role, please contact that person to apply on your behalf.

Other notices

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

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