Executive Assistant – Ferrovial Energy US

EN6 FERROVIAL ENERGY US,LLC; Fairfax (VA); Vor Ort; USD 65.000 - 95.000; Vollzeit

Zusammenfassung

Ferrovial Energy seeks an Executive Assistant to support 3–4 Senior VPs in the United States. The role is based in Fairfax, Virginia, with flexibility to relocate within Virginia, DC or Maryland as business needs evolve.

You will manage calendars, travel, meetings, and briefs; coordinate with stakeholders; handle invoices and expenses; prepare minutes; and safeguard confidential information in a fast-paced, international environment.

Qualifikationen

• Minimum 5–7 years of experience as an Executive Assistant or similar role supporting senior leaders.
• Proven experience supporting multiple executives simultaneously.
• Excellent written and verbal communication skills in English (Spanish is a plus).
• High proficiency in Microsoft Office tools (Outlook, Teams, PowerPoint, Excel, Word).
• Experience managing invoices, expense reports, and administrative financial processes.
• Professionalism, reliability, discretion, and confidentiality.

Aufgaben

• Provide executive-level administrative support to Senior VP’s in the U.S.
• Coordinate calendars, travel, meetings, and agendas for executives.
• Serve as a liaison with internal and external stakeholders.
• Prepare agendas, briefing materials, and meeting minutes.
• Support leadership meetings, offsites, and internal sessions.
• Manage invoices, expenses, and vendor-related processes.
• Handle PO processes, office supplies, and administrative tasks.
• Maintain confidentiality and professionalism in all matters.
• Collaborate with other Executive Assistants and admin teams as needed.

Kenntnisse

Executive support

Calendar management

Communication (English)

Multitasking

Tools

Microsoft Office

Outlook

Teams

PowerPoint

Excel

Word

Jobbeschreibung

Join Ferrovial: Where Innovation Meets Opportunity Are you ready to elevate your career with a global leader in infrastructure solving complex problems and generating a positive outcome on people’s lives? At Ferrovial, we are not just a company; we are a community of innovators and trailblazers. Ferrovial is also leading the development of the New Terminal One at JFK International Airport. Ferrovial shares trade under the ticker symbol FER on two stock markets: Nasdaq in the U.S. (Nasdaq100 Index) and the Spanish Stock Exchanges (IBEX 35). Ferrovial is included in globally recognized sustainability indices such as the Dow Jones Best-in-Class Index. We operate in more than 15 countries and have a workforce of over 22,000 professionals worldwide. Ferrovial’s activity is carried out through our business units, including Highways, Airports, Construction, and Energy. The Energy business unit is created with the objective of promoting the transition to a more sustainable and clean economy. We are present in Ferrovial core markets, and our focus is to provide innovative solutions for the development, construction and operation of renewable energy generation, storage and transmission infrastructures. We also offer energy efficiency solutions for both, public and private clients.

Why Ferrovial? Global presence, local impact: Be part of a company that is shaping the future of infrastructure worldwide, with challenging roles and projects that make a real difference. Collaborative excellence: Work alongside talented professionals in a collaborative environment where your ideas and contributions are valued. Inclusive Culture: Thrive in an innovative and respectful workplace that values every voice, celebrates what makes us unique and turns differences into innovation. Career growth: Benefit from global and cross-business unit mobility, with development processes designed to ensure your professional growth. Compelling benefits and employee wellbeing: Enjoy a comprehensive benefits package that rewards your hard work and dedication and take advantage of initiatives designed to support your physical and psychological health. Productivity tools: Utilize cutting-edge tools like Microsoft Copilot to enhance your productivity and efficiency.

Job Description: About the Role Ferrovial Energy is seeking an Executive Assistant to provide high-level administrative, organizational, and operational support 3-4 Senior VP’s based in the United States. This role is critical to ensure effective day-to-day operations, coordination, and organization for senior leadership in a dynamic, fast-paced, and growing environment. The Executive Assistant will act as a trusted partner, supporting leaders with accuracy, discretion, and a strong service mindset. The position will be initially based in Fairfax (Virginia), with flexibility and openness to relocate to other locations within Virginia, DC or Maryland as business needs evolve.

Key Responsibilities

• Provide executive-level administrative support to the Senior VP’s based in the U.S., including complex calendar management, travel coordination, meeting logistics, and scheduling.
• Serve as a key point of contact between executives and internal/external stakeholders, ensuring professional and effective communication.
• Coordinate meetings, prepare agendas, presentations, briefing materials, and capture meeting minutes when required.
• Support the organization of leadership meetings, offsites, and internal working sessions.
• Manage invoices and vendor-related administrative processes, ensuring compliance with internal policies and approval workflows.
• Prepare, submit, and track expense reports and travel expenses, ensuring accuracy and timely processing.
• Coordinate office supplies and administrative materials, including ordering, inventory control, and liaison with suppliers.
• Assist with purchase orders and other administrative processes in line with company procedures.
• Handle confidential and sensitive information with a high level of discretion and professionalism.
• Monitor action items, deadlines, and follow-ups to support timely execution.
• Closely collaborate with other Executive Assistants and administrative teams across Ferrovial as needed.
• Provide ad-hoc administrative and organizational support on special projects as requested by leadership.

Seize the challenge. Move the world together! Innovative, creative, respectful, and diverse are some of the ways we describe ourselves. We are motivated by challenges, and we collaborate across our business units to move the world together. Your journey to a fulfilling career starts here!

Requirements

• Minimum 5–7 years of experience as an Executive Assistant, Secretary to Management, or similar role supporting senior leaders.
• Proven experience supporting multiple executives simultaneously, ideally in a corporate or fast-paced environment.
• Strong organizational skills with the ability to manage multiple priorities proactively and independently.
• Excellent written and verbal communication skills in English (Spanish is a plus).
• High proficiency in Microsoft Office tools (Outlook, Teams, PowerPoint, Excel, Word).
• Experience managing invoices, expense reports, and general administrative financial processes.
• High level of professionalism, reliability, attention to detail, and discretion.
• Ability to work effectively in a structured, international corporate environment.

Ferrovial is an equal opportunity employer. We treat all jobs applications equally, regardless of gender, color, race, ethnicity, religion, national origin, age, disability, pregnancy, sexual orientation, gender identity and expression, covered veteran status or protected genetic information (each, a “Protected Class”), or any other protected class in accordance with applicable laws.

#WeAreFerrovial Use the filters to refine your search and find opportunities that match your interests.

Listed on three major stock markets: Nasdaq (US), Euronext Amsterdam (Netherlands) and IBEX 35 (Spain), we are also member of the Dow Jones Sustainability Index and FTSE4Good. We operate in more than 15 countries and have a workforce of over 24,000 professionals worldwide., including Highways, Airports, Construction, and Energy.

Seize the challenge. Move the world together.