Executive Assistant – Ferrovial Energy US

Ferrovial; Fairfax (VA); Ibrido; USD 85.000 - 120.000; Tempo pieno

Descrizione del lavoro

Ferrovial Energy is seeking an Executive Assistant to provide high-level administrative, organizational, and operational support to 3–4 Senior VPs based in the United States. The role is based in Fairfax, Virginia, with flexibility to relocate within Virginia, DC, or Maryland as business needs evolve.

You will manage complex calendars, travel, meetings, prepare materials, coordinate communications, and oversee invoices and expense reports, while safeguarding confidentiality and delivering

Competenze

• 5–7 years of EA or secretary to management experience.
• Experience supporting multiple executives in a fast-paced environment.
• Excellent English; Spanish a plus.
• Proficient in MS Office; strong communication and discretion.

Mansioni

• Provide executive-level administrative support to the Senior VP(s) in the U.S.
• Manage calendars, travel, meetings, and briefing materials.
• Coordinate internal/external communications and meeting logistics.
• Prepare agendas, minutes, and action item tracking.
• Process invoices, expenses, and vendor relations.
• Maintain confidentiality and professionalism.
• Collaborate with Ferrovial administrative teams.
• Support special projects as needed.

Conoscenze

Executive support

Calendar management

Travel coordination

Multi-executive support

Organizational skills

Communication skills

MS Office

Discretion

Strumenti

Outlook

PowerPoint

Excel

Word

Teams

Descrizione del lavoro

Join Ferrovial: Where Innovation Meets Opportunity

Are you ready to elevate your career with a global leader in infrastructure solving complex problems and generating a positive outcome on people’s lives? At Ferrovial, we are not just a company; we are a community of innovators and trailblazers. Ferrovial is also leading the development of the New Terminal One at JFK International Airport. Ferrovial shares trade under the ticker symbol FER on two stock markets: Nasdaq in the U.S. (Nasdaq100 Index) and the Spanish Stock Exchanges (IBEX 35). Ferrovial is included in globally recognized sustainability indices such as the Dow Jones Best-in-Class Index. We operate in more than 15 countries and have a workforce of over 22,000 professionals worldwide. Ferrovial’s activity is carried out through our business units, including Highways, Airports, Construction, and Energy.

The Energy business unit is created with the objective of promoting the transition to a more sustainable and clean economy. We are present in Ferrovial core markets, and our focus is to provide innovative solutions for the development, construction and operation of renewable energy generation, storage and transmission infrastructures. We also offer energy efficiency solutions for both, public and private clients.

Why Ferrovial?

• Global presence, local impact: Be part of a company that is shaping the future of infrastructure worldwide, with challenging roles and projects that make a real difference.
• Collaborative excellence: Work alongside talented professionals in a collaborative environment where your ideas and contributions are valued.
• Inclusive Culture:Thrive in an innovative and respectful workplace that values every voice, celebrates what makes us unique and turns differences into innovation.
• Career growth: Benefit from global and cross-business unit mobility, with development processes designed to ensure your professional growth.
• Compelling benefits and employee wellbeing: Enjoy a comprehensive benefits package that rewards your hard work and dedication and take advantage of initiatives designed to support your physical and psychological health.
• Productivity tools: Utilize cutting-edge tools like Microsoft Copilot to enhance your productivity and efficiency.

Job Description:

About the Role

Ferrovial Energy is seeking an Executive Assistant to provide high-level administrative, organizational, and operational support 3-4 Senior VP’s based in the United States.

This role is critical to ensure effective day-to-day operations, coordination, and organization for senior leadership in a dynamic, fast-paced, and growing environment. The Executive Assistant will act as a trusted partner, supporting leaders with accuracy, discretion, and a strong service mindset.

The position will be initially based in Fairfax (Virginia), with flexibility and openness to relocate to other locations within Virginia, DC or Maryland as business needs evolve.

Key Responsibilities

• Provide executive-level administrative support to the Senior VP’s based in the U.S., including complex calendar management, travel coordination, meeting logistics, and scheduling.
• Serve as a key point of contact between executives and internal/external stakeholders, ensuring professional and effective communication.
• Coordinate meetings, prepare agendas, presentations, briefing materials, and capture meeting minutes when required.
• Support the organization of leadership meetings, offsites, and internal working sessions.
• Manage invoices and vendor-related administrative processes, ensuring compliance with internal policies and approval workflows.
• Prepare, submit, and track expense reports and travel expenses, ensuring accuracy and timely processing.
• Coordinate office supplies and administrative materials, including ordering, inventory control, and liaison with suppliers.
• Assist with purchase orders and other administrative processes in line with company procedures.
• Handle confidential and sensitive information with a high level of discretion and professionalism.
• Monitor action items, deadlines, and follow-ups to support timely execution.
• Closely collaborate with other Executive Assistants and administrative teams across Ferrovial as needed.
• Provide ad-hoc administrative and organizational support on special projects as requested by leadership.

Requirements

• Minimum 5–7 years of experience as an Executive Assistant, Secretary to Management, or similar role supporting senior leaders.
• Proven experience supporting multiple executives simultaneously, ideally in a corporate or fast-paced environment.
• Strong organizational skills with the ability to manage multiple priorities proactively and independently.
• Excellent written and verbal communication skills in English (Spanish is a plus).
• High proficiency in Microsoft Office tools (Outlook, Teams, PowerPoint, Excel, Word).
• Experience managing invoices, expense reports, and general administrative financial processes.
• High level of professionalism, reliability, attention to detail, and discretion.
• Ability to work effectively in a structured, international corporate environment.

Seize the challenge. Move the world together! Innovative, creative, respectful, and diverse are some of the ways we describe ourselves. We are motivated by challenges, and we collaborate across our business units to move the world together. Your journey to a fulfilling career starts here!

Ferrovial is an equal opportunity employer. We treat all jobs applications equally, regardless of gender, color, race, ethnicity, religion, national origin, age, disability, pregnancy, sexual orientation, gender identity and expression, covered veteran status or protected genetic information (each, a “Protected Class”), or any other protected class in accordance with applicable laws.

#WeAreFerrovial