Executive Assistant (Family Office & Board Support)

Atlantic Group; New York (NY); Hybrid; USD 100,000 - 125,000; Full time

Job summary

A premier firm in New York seeks an Executive Assistant to provide high-level support to its Principals. The role involves extensive calendar management, travel planning, and confidential personal assistance in a family office setting. Ideal candidates should possess a strong background in supporting C-level executives and demonstrate exceptional communication skills and discretion.

Qualifications

• Bachelor’s degree required.
• 7+ years supporting senior executives, ideal if previous experience includes CEO or family principal support.
• Exceptional communication and sound judgment necessary.

Responsibilities

• Manage calendars, priorities, and communications for Principals and Board Members.
• Plan detailed domestic and international travel.
• Draft and manage internal and external communications.

Skills

Communication

Discretion

Multitasking

Time Management

Adaptability

Education

Bachelor’s degree in Business Administration

Bachelor’s degree in Communications

Tools

Microsoft Office Suite

Zoom

Slack

Job description

Job Overview – Executive Assistant (Family Office & Board Support):
Compensation: $100,000 – $125,000/year
Location: New York, NY
Schedule: Monday to Friday (Hybrid)

Atlantic Group is hiring an Executive Assistant (Family Office & Board Support) for our client in New York, NY (Hybrid). In this high-level role, you’ll support the Principals of a prominent family office across complex scheduling, travel, board coordination, and both executive and personal matters. Ideal for experienced EAs with a background supporting C-level executives or founders and a strong understanding of discretion in high-net-worth environments.

Responsibilities as the Executive Assistant:

• Executive & Board Support: Manage calendars, priorities, and communications for Principals and Board Members while coordinating meetings, agendas, and governance materials.
• Travel & Logistics: Plan detailed domestic and international travel, including flights, accommodations, dining, and full itineraries.
• Correspondence & Documentation: Draft and manage internal and external communications, reports, presentations, and board records.
• Personal Assistance: Support personal appointments, philanthropic tracking, and family-related logistics with discretion.
• Liaison & Coordination: Serve as a key contact between Principals, board members, advisors, and vendors to ensure seamless operations.
• Projects & Office Operations: Oversee special projects, conduct research, manage expenses, and uphold organizational systems with confidentiality.

Qualifications for the Executive Assistant:

• Education: Bachelor’s degreein Business Administration, Communications, or a related field required.
• Experience:7+ years supporting senior executives, with direct experience supporting a CEO, Founder, or Family Principal, including personal assistant responsibilities.
• Industry Knowledge: Background in real estate, finance, private equity, or family office environments strongly preferred.
• Technical Skills: Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and digital tools such as Zoom, Slack, and cloud-based file systems.
• Skills & Attributes:Exceptional communication, sound judgment, and discretion, with strong multitasking, time management, and adaptability in fast-paced settings.

Application Notice:Qualified candidates will be contacted within 2 business days of application. If an applicant does not meet the above criteria,Atlantic Groupwill keep your resume on file for future opportunities and may contact you for further discussion.