Executive Assistant (F.O.)

WeAssist.io; San Diego (CA); Remote; USD 9,000 - 12,000; Full time

Job summary

WeAssist.io offers an exciting opportunity for a dedicated Executive Assistant to support a faith-driven coaching ministry in California. In this key role, you will enhance operational efficiency through strategic thinking and communication skills while working in a supportive remote environment. Your contributions will help foster a culture of personal and spiritual growth within the organization.

Benefits

13th Month Bonus

Permanent work-from-home setup

Health insurance

Dental insurance

Mental health insurance

Growth opportunity

Performance-based raises

Prizes and bonuses

Qualifications

• Proven experience as an Executive Assistant or similar high-support role.
• Comfortable working in a faith-based mission environment.

Responsibilities

• Provide day-to-day support during high volume coaching and leadership calls.
• Manage onboarding of new coaching clients.
• Organize files and content for easy access.

Skills

High communication skills

Strong organization

Strategic thinking

Tools

Slack

Notion

Google Sheets

Job description

Hiring: Full-time Executive Assistant - Remote - $9,600 - $12,000/yr

About the Client

️ Faith-Driven Leadership – A purpose-driven leader affiliated with a global Christian coaching ministry transforming men’s lives through discipleship and spiritual leadership.

Coaching with Impact – Offers coaching, preaching, and transformational support to men ready to heal and step into their God-given authority.

Global Mission, Personal Breakthrough – Committed to serving within a ministry that champions divine alignment, purpose, and breakthrough.

Big-Picture Thinker – He approaches every project with vision, purpose, and a heart for excellence.

About WeAssist

Led by a Founder Who Cares – Reef Colman built WeAssist to empower individuals and create meaningful opportunities that support families.

Fast & Purposeful Recruiting – We move quickly but prioritize long-term fit, stability, and growth over just filling roles.

Connecting Global Talent – With 100+ outsourced professionals and growing, we link top talent worldwide with thriving US businesses.

️ Giving Back Matters – From building schools to feeding the homeless, we believe true success means making a difference.

An Inclusive & Thriving Culture – Your skills and unique gifts matter. We create an environment where outsourced professionals don’t just work—they grow.

️ Key Responsibilities of the Executive Assistant

Coaching & Meeting Support

Onboarding & Community Coordination

File & Content Organization

Content Repurposing & Adhoc Projects

Additional Information

Review this Doc first!

How to Prepare for the Recruiting Process -

• https://docs.google.com/document/d/1tCWNqlU4gNG4nQaEeo5iSKNB8A8X7xAlVCMDvZwkdDk/edit?tab=t.0#heading=h.gt6n5ybw2ujb
  
  

Why Are They Hiring an Executive Assistant?

Our client is searching for a powerhouse Executive Assistant to become his operational right hand—someone who thrives on structure, clarity, and making things happen. With a mission to go deeper into ministry impact, team development, and spiritual leadership, he needs a trusted partner who can own the backend and bring calm to the chaos. From managing day-to-day operations to turning vision into action, this role is all about removing distractions so he can focus on where it matters most.

If you're a strategic thinker who loves being two steps ahead—this is your chance to turn purpose into productivity.

Qualifications

• Proven Experience as an Executive Assistant, Operations, or similar high-support role.
• Aligned with Faith-Based Mission – Comfortable working in a Christian, discipleship-centered environment with strong values.
  
  

Responsibilities Of The Executive Assistant

Your responsibilities include:

• Coaching & Meeting Support
• Provide day-to-day support during a high volume of early-morning coaching and leadership calls
• Review Fathom call recordings and extract key action items for follow-up
• Upload recordings to the internal coaching community platform and manage any related administrative steps
• Track progress and ensure completion of all action items
  
  

• Onboarding & Community Coordination
• Support onboarding of new coaching clients by creating groups, sending manual invites, and tracking client status
• Track and follow up with clients who signed up but haven’t been contacted or are pending full onboarding
• Send welcome messages and introductory materials to new members
• Post coaching call recordings to the school platform and maintain updated resources
• Answer general questions from coaching members and help manage the community experience
• Compile weekly insights from Slack to share with leadership and mentors
  
  

• File & Content Organization
• Upload full recordings and content clips from live coaching sessions and YouTube streams to the designated platforms
• Maintain organized file structures for easy access and future use
• Content Repurposing & Adhoc Projects
• Collect transcripts from YouTube Live sessions and input them into ChatGPT for content development
• Assist in transforming transcripts into long-form written content, such as books or guides
• Collaborate closely with the coach on special projects and content initiatives—training will be provided
  
  

• Inbox & Calendar Support (Bonus)
• Monitor and clear both personal and work-related inboxes to ensure timely responses
• Provide light scheduling support and flag important updates or conflicts as needed
  

Want to Know More About the Client?

Our client is part of a rapidly growing, faith-driven coaching ministry committed to helping men heal from past wounds and step into bold, purpose-filled leadership. As a key figure in this transformative movement, he guides men through deep inner healing, equips them to embrace their God-given calling, and empowers them to walk in boldness and clarity. Rooted in Christian discipleship, his coaching focuses on helping men experience deep spiritual growth and lasting personal transformation. With countless lives changed and powerful testimonies of healing and growth, this ministry has become a beacon for men seeking true freedom and faith-led success.

If you're driven by faith, excellence, and meaningful impact—this is where purpose meets power.

Culture And Core Values

This team is fast-paced, mission-driven, and deeply aligned on faith and service. Everyone plays for the team, moves with purpose, and contributes to an environment where growth, honor, and divine outcomes aren’t just expected—they’re celebrated.

Here’s What Matters Most To Them

• Be Present, Be Powerful – We show up fully, focused, and faithful.
• ️ Lead with Honor – Integrity guides everything we do.
• Grow Through Discipleship – Learning is ongoing, leadership is servant-hearted.
• Move with Compassion – Every man’s story matters.
• Own It with Accountability – We take full responsibility and follow through every time.
• Give Big, Live Big – Generosity is our default, not an afterthought.
• Expect the Supernatural – Miracles, signs, and wonders are part of the everyday.
  
  

This isn’t just a job—it’s a front-row seat to life-changing work.

What’s in it for you?

Role

Joining this client means not just filling a role but embarking on a personal development journey. The growth potential is substantial, with opportunities to:

• Step into leadership – Own your role now and grow into the kind of leader you’d want to follow.
• Grow with purpose – This isn’t just a job; it’s a personal and spiritual journey.
• ️ Build structure from the ground up – Create systems that bring vision to life and keep things moving with excellence.
• Work one-on-one – Partner directly with a mission-driven leader who values clarity, trust, and impact.
• Strategic and creative freedom – Your ideas are welcomed—and needed.
• Heart-led culture – Compassion, honor, and discipleship are core to everything.
• Faith at the center – You’ll be part of something bigger than just business.
• No task too small, no vision too big – Your excellence will never go unnoticed.
  
  

Your next big opportunity starts here—ready to take the leap?

Perks

• 13th Month Bonus (Wild right?! )
• Permanent work-from-home / remote set-up
• Health insurance ️
• Dental insurance ????
• Mental health insurance
• Great starting salary
• Growth opportunity
• Performance-based raises
• Prizes and bonuses
  
  

Specifics

• Time
• Full-time; 6:30 AM – 3:30 PM CST
• Fixed schedule on Wednesdays and Thursdays
• Flexible start time on Mondays, Tuesdays, and Fridays (can begin as late as 9:00 AM CST)
• This is a remote position so you can have the freedom to work from anywhere

• Miscellaneous
• Attire - business casual when in meetings
• Professional setup (Pains me I actually need to write this down… )
• Clean background
• Good camera
• Good microphone
• Strong wifi

• Tech Stack
• Highly Preferred:
• Slack
• Notion
• Google Sheet
• Compensation
• Fixed Rate $9,600 - $12,000/yr