Executive Assistant - Environmental

Kiewit; Omaha (NE); On-site; USD 65,000 - 90,000; Full time

Job summary

Kiewit is seeking an Environmental Executive Assistant to provide broad administrative support to the corporate Environment Executive team in Omaha. The role demands proactive organization, discretion with confidential matters, and collaboration across districts to maintain standards and timely execution of tasks.

The candidate should be highly detail oriented, multi-task proficient, and able to work independently as well as in a team, while maintaining professional communication and strong IT

Qualifications

• Bachelor Degree is preferred.
• Ideally would like 10+ years of corporate administrative experience in a professional setting.
• Proficiency in Microsoft Office products including Word, Excel, Outlook, Teams, PowerPoint and Visio preferred.
• Excellent communication skills (verbal and written).
• Ability to multi-task and prioritize.
• Strong emotional intelligence and interpersonal skills.
• Exceptional attention to detail, organized, ability to recognize discrepancies, and active listening skills.
• Deadline-driven with a sense of urgency.
• Experience and ability to navigate and adapt to various online platforms.
• Able to take direction and provide timely feedback on progress of tasks.

Responsibilities

• Provide administrative support to Environmental leadership or back-up support to other Environmental personnel.
• Coordinate and arrange meetings/events including agenda preparation, meeting invitations, reserving and preparing facilities and resources, and arranging offsite meetings as requested.
• Maintain contact lists and calendars in Outlook.
• Assist in reconciling expense reports for events and/or employees when needed
• Maintain a working knowledge of standard software/technology.
• Copy and distribute correspondence or other printed materials.
• Greet scheduled visitors and direct them to appropriate area or person.
• Assist managers with planning and scheduling of activities.
• Support Environmental Manager when needed for district events
• Assist Environmental Managers with catering and room bookings for all district events
• Liaison with Facilities for all building activities when needed

Skills

Excellent communication

Deadline-driven

Time management

Multi-tasking

Independent and team work

Attention to detail

Organizational skills

Emotional intelligence

Interpersonal skills

Education

Bachelor degree preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Teams

Microsoft PowerPoint

Microsoft Visio

Job description

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The primary focus of the Environmental Executive Assistant role is to provide a wide range of administrative services for Kiewit's corporate Environment Executive team. To execute this role effectively, the coordinator should be a proactive, flexible, adaptable, and self-motivated team player with a high degree of situational awareness, basic technical proficiencies, and an ability to work independently.

This role continually requires a high degree of autonomy and collaboration with multiple departments within the district. The Coordinator must be able to work effectively in complex and demanding environmental organization while upholding the company’s standards and values. They also must exhibit discretion when dealing with confidential matters for executives and consistently maintain a professional, approachable demeanor.

Location

This position can be based out of our headquarters in downtown Omaha, NE.

Responsibilities

• Provide administrative support to Envionrmental leadership or back-up support to other Environmental personnel.
• Coordinate and arrange meetings/events including agenda preparation, meeting invitations, reserving and preparing facilities and resources, and arranging offsite meetings as requested.
• Maintain contact lists and calendars in Outlook.
• Assist in reconciling expense reports for events and/or employees when needed
• Maintain a working knowledge of standard software/technology.
• Copy and distribute correspondence or other printed materials.
• Greet scheduled visitors and direct them to appropriate area or person.
• Assist managers with planning and scheduling of activities.
• Support Environmental Manager when needed for district events
• Assist Environmental Managers with catering and room bookings for all district events
• Liaison with Facilities for all building activities when needed
  

Qualifications

• Excellent communication skills (verbal and written)
• Bachelor Degree is preferred.
• Ideally would like 10+ years of corporate administrative experience in a professional setting.
• Proficiency in Microsoft Office products including Word, Excel, Outlook, Teams, PowerPoint and Visio preferred
• Experience and ability to navigate and adapt to various online platforms
• Deadline-driven with a sense of urgency
• Able to take direction and provide timely feedback on progress of tasks
• Exceptional attention to detail, organized, ability to recognize discrepancies, and active listening skills
• Strong emotional intelligence and interpersonal skills
• Excellent organizational and time management skills
• Ability to multi-task and prioritize
• Ability to work independently, as well as part of a team

Other Requirements:

• Work productively and meet deadlines timely
• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.
• Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
• Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.
• May work at various different locations and conditions may vary.

We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.

Equal Opportunity Employer, including disability and protected veteran status.

There’s no limit to what you’ll do at Kiewit. Whether you’re building or supporting projects that provide communities with dependable energy, safe transportation, clean water, or access to health care, the work you do will positively impact people’s lives for generations to come.

Here you’ll have endless opportunities to expand your expertise through on-the-job experience and internal and external training and development opportunities.

We offer our full-time staff employees a comprehensive benefits package that’s among the best in our industry.From top-tier health care programs to employee assistance programs and retirement planning, we aim to provide you with the tools you need to be successful in the areas of life that matter most to you.

Kiewit is an equal-opportunity employer, and we believe a diverse workforce is vital to the success of our business. We continue our efforts to attract, develop and retain employees from all backgrounds who are passionate about our industry.

We are committed to veteran and military hiring and will consider relevant military experience as equivalent to qualification requirements.