Recruiting Operations Coordinator

Kiewit; Omaha, Northern (NE, KY); Hybrid; USD 45,000 - 60,000; Full time

Job summary

Kiewit is seeking a Recruiting Coordinator to support the Shared Services recruiting team in optimizing talent attraction and acquisition practices. You will manage interview scheduling, sourcing support, and administrative tasks across North America, ensuring accurate documentation and timely communications.

This in-office, entry-level role located in Omaha, NE (or Lenexa, KS and Houston, TX) offers exposure to HR operations, collaboration with recruiters, and opportunities to develop skills in

Qualifications

• High school diploma or GED required; 1–3 years in recruiting/HR/admin preferred.
• Strong communication, problem solving and organizational skills needed.
• Experience with MS Office and collaboration tools is required.

Responsibilities

• Schedule candidate interviews and travel using Outlook and Concur.
• Source candidates for various roles and support recruiters.
• Provide administrative support in a fast-paced HR environment.
• Coordinate meetings and manage conference room bookings.
• Build relationships with peers, managers, candidates and customers.
• Keep candidates informed and support their recruitment journey.
• Post requisitions, review applications and process offers as needed.
• Ensure compliance with federal, state, and local regulations.
• Utilize job boards to source candidates for open positions.

Skills

Communication

Written and verbal

Time management

Customer service

Administrative skills

Interpersonal skills

Team collaboration

Self-starter

Problem solving

Adaptability

Travel flexibility

Education

High school diploma or GED

Bachelor's degree in Business / HR (bonus)

Tools

SAP SuccessFactors

Paradox

SharePoint

Concur

Microsoft Teams

LinkedIn

Microsoft Office

Job description

Select how often (in days) to receive an alert:

Houston, TX, US Omaha, NE, US Lenexa, KS, US

Requisition ID:182312

Job Level:Entry Level

Home District/Group:DHO HR Operations

Department:Administration

Market:Corporate Home Office

Employment Type:Full Time

Position Overview

As a Recruiting Coordinator, you will help our Shared Services recruiting team focused on aligning and improving best practices of talent attraction and talent acquisition across the Kiewit Organization to drive increased efficiencies, improve customer experience, and reduce cost. In this role, you will be responsible for taking direct ownership of successful internal and external customer relationships through effective planning and execution of a variety of support functions focused on bringing best practices and resources together in the most efficient and effective manner.
At Kiewit, the scale of our operations is huge. Our construction and engineering projects span across the United States, Canada and Mexico, improving and connecting communities with every initiative. We depend on our high-performing operations support professionals — they're the glue that holds multiple areas of the business together and the catalysts that make things happen. We hire only the most driven people and we offer them diverse career opportunities, strong leadership and mentorship, rewarding, collaborative work, and responsibility they won't find just anywhere. We're always pushing new limits. You can too.

District Overview

HR Operations is an integral partner and service provider at Kiewit. In recent years, we have gone from decentralized HR groups to a unified, shared service team, with various HR Centers of Excellence. Our vision is to be a best-in-class international HR organization.

Location

This position is available for candidates in our Omaha, NE, Lenexa, KS or Houston, Texas office. This is a full time in office role.

Responsibilities

• Schedule candidate interviews and travel utilizing Outlook and Concur, coordinating with Hiring Managers in various time zones across North America
• Candidate sourcing support for various roles across the organization
• Provide administrative and office support to multiple recruiters in a fast-paced, high-performing, professional environment
• Arrange and coordinate meetings in person and via Microsoft Teams, scheduling conference rooms as needed
• Build and maintain effective working relationships with peers, managers, candidates and customers
• Communicate directly with each Recruiter to support their talent attraction and talent acquisition efforts
• Work with candidates to ensure they feel informed and supported through the entire recruiting process
• Utilize job boards to source candidates for open positions
• Post job requisitions, review applications and process offers as requested by TA Advisors
• Ensure Compliance with all federal, state, and local regulatory agencies, such as Department of Labor (DOL) and equal Employment Opportunity Commission (EEOC)

Qualifications

• 1-3 years working in recruiting, human resources, administrative support, or related field
• High school diploma or general education degree (GED) equivalent required
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Strong written and verbal communication skills, with the ability to communicate effectively with people at all levels of the organization
• Ability to develop and maintain collaborative working relationships within and across groups work towards solutions that benefit all involved parties
• Strong customer service orientation, with focus on continuous improvement
• Strong time management, with ability to establish priorities and maximize timely and quality output
• Strong administrative skills and task orientation, with strong sense of urgency
• Strong computer skills with ability to quickly learn and adapt to new technology
• Extremely organized and detail-oriented, with ability to solve problems independently
• Ability to thrive in a fast-paced, multi-tasking environment with competing priorities
• Ability to work well independently and as part of a team
• Strong interpersonal skills, with ability to gain trust and respect of others
• Ability to demonstrate appropriate professionalism and emotional intelligence
• Energetic, motivated self-starter who takes initiative to get things done
• Ability to respond to work requests on nights and weekends as needed
• Ability to travel occasionally for team meetings, trainings, and other events

Bonus Points

• Bachelor's degree in Business, Human Resources, or related field
• Experience working with social media including Linkedln
• Experience working with SAP SuccessFactors, Paradox, SharePoint, Concur, Microsoft Teams #LI-AK1

Other Requirements:

• Work productively and meet deadlines timely
• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.
• Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
• Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.
• May work at various different locations and conditions may vary.

We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.

Equal Opportunity Employer, including disability and protected veteran status.

There’s no limit to what you’ll do at Kiewit. Whether you’re building or supporting projects that provide communities with dependable energy, safe transportation, clean water, or access to health care, the work you do will positively impact people’s lives for generations to come.

Here you’ll have endless opportunities to expand your expertise through on-the-job experience and internal and external training and development opportunities.

We offer our full-time staff employees a comprehensive benefits package that’s among the best in our industry.From top-tier health care programs to employee assistance programs and retirement planning, we aim to provide you with the tools you need to be successful in the areas of life that matter most to you.

Kiewit is an equal-opportunity employer, and we believe a diverse workforce is vital to the success of our business. We continue our efforts to attract, develop and retain employees from all backgrounds who are passionate about our industry.

We are committed to veteran and military hiring and will consider relevant military experience as equivalent to qualification requirements.