EXECUTIVE ASSISTANT / ENTRY LEVEL - REMOTE

JobCertify; Seattle (WA); Remote; USD 60,000 - 80,000; Full time

Job summary

A leading company is seeking an Executive Assistant to support several executives remotely. In this role, you will manage calendars, coordinate internal events, and handle various administrative tasks. The position requires detail-oriented, proactive individuals with strong interpersonal skills and the ability to work independently in a dynamic environment.

Benefits

Competitive salary and equity

Generous reimbursement policy for learning and development activities

Monthly fitness/mental health reimbursement

14 weeks fully-paid time off for new parents

Flexible Paid Time Off (PTO)

Incredible medical, vision and dental benefits

Free One Medical Group membership

401(k) and Roth plans

Monthly internet stipend

Annual carbon offset

Qualifications

• 4+ years of experience as an executive assistant to multiple executives.
• Excellent interpersonal skills and ability to build relationships.
• Ability to handle sensitive information with discretion.

Responsibilities

• Manage and optimize multiple executive calendars and travel itineraries.
• Help coordinate and plan internal events including team off-sites.
• Support internal communications and manage expense reports.

Skills

Schedule Management

Interpersonal Skills

Attention to Detail

Problem Solving

Process Improvement

Tools

Google Workspace

Job description

About the job Executive Assistant / Entry Level - Remote

Were looking for a task-oriented Executive Assistant who is excited to work directly with several Arkestro executives. This person will be responsible for managing executives administrative duties and team events. This person will be detail-oriented, proactive, able to prioritize competing tasks, and thrive in fast-paced environments. They will receive coaching and mentorship directly from our incredible executives and have a front-row seat to a fast-growing startups growth.

What You'll Do :

• Manage and optimize multiple executive calendars while anticipating needs and potential conflicts; always seeking opportunities to optimize schedules
• Help coordinate and plan internal events including team off-sites
• Plan and book travel itineraries
• Support internal communications efforts around business planning milestones like OKRs, reviews, and quarterly reporting
• Manage expense reports and purchase requisitions
• Support team-building and employee recognition efforts
• General administrative duties and special projects as needed
• Proactively suggest opportunities to increase the efficiency of executives and their teams operations, including supporting our employee first culture
• Partner with other EAs and office manager to support company-wide initiatives

What We're Looking For :

• 4+ years of experience as an executive assistant to multiple executives
• Experience with schedule management and expense report management
• Prior experience with Google Workspace is a plus
• Excellent interpersonal skills and the ability to build relationships with internal and external partners at all levels
• Ability to prioritize, plan, and perform multiple urgent tasks seamlessly and independently
• Handle sensitive company and personal information with discretion and integrity
• You have an eye for efficiency : constantly engaged in improving results by studying, evaluating, re-designing processes, and then implementing those changes

What Arkestro Offers :

• Competitive salary and equity
• Remote first policy
• Generous Reimbursement policy for learning and development activities
• Monthly fitness / mental health reimbursement
• 14 weeks of fully-paid time off for new parents
• Flexible Paid Time Off (PTO)
• Incredible medical, vision and dental benefits for employees and their families
• Free One Medical Group membership for employees and their families
• 401(k) and Roth plans, and free annual financial adviser check-in
• Monthly internet stipend
• Work from home allowance to purchase furniture for your work from home space
• Annual carbon offset
• Matching charity contributions for our Townhall awards
• A team of creative, transparent entrepreneurs driven to accomplish our mission

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Entry Assistant Entry Level • Seattle, WA, United States