Executive Assistant - Engineering, Product & Design

Ironclad; San Francisco (CA); On-site; USD 110,000 - 121,000; Full time

Benefits offered by this job

Health coverage

Parental leave

Wellbeing stipends

Mental health support

401(k) plan with employer match

Job summary

Ironclad is hiring a highly experienced Executive Assistant to support our Engineering and Product organizations. The role blends strategic thinking with proactive partnership, requiring comfort with fast-paced priorities and team collaboration.

You will work hybrid in San Francisco, provide comprehensive executive support, anticipate needs, and drive initiatives with minimal direction, leveraging AI tools to optimize workflows and protect confidentiality.

Qualifications

• 3+ years of Executive Assistant experience supporting senior leaders in a high-growth technology company.
• Experience operating at a Senior Executive Assistant level with significant autonomy and ownership.
• Startup or scaling organizations experience preferred.
• Experience supporting EPD or GTM organizations preferred.
• Strong organizational, communication, and project management skills with exceptional attention to detail.
• Proven ability to think strategically, exercise sound judgment, adapt quickly to changing priorities, and solve problems proactively.
• Experience using AI and modern productivity tools to improve workflows, automate administrative processes, and increase operational efficiency.
• Strong partnership mindset with the confidence to collaborate openly, provide thoughtful feedback, respectfully raise concerns, and build trusted relationships across the organization.
• Demonstrated ownership, accountability, and exceptional follow-through, with a track record of proactively driving work to completion and keeping stakeholders informed.

Responsibilities

• Provide comprehensive executive support to senior leaders within the Engineering and Product organization, managing complex priorities with professionalism, sound judgment, and exceptional attention to detail.
• Partner closely with the Senior Executive Assistant to coordinate priorities, share context, and ensure seamless support across the Engineering and Product organization.
• Serve as a trusted partner by anticipating executive needs, identifying potential issues early, and proactively driving work to completion with minimal direction.
• Collaborate effectively across teams, communicating proactively, surfacing risks early, and helping remove obstacles before they become larger issues.
• Lead and coordinate special projects and organizational initiatives, ensuring timely execution and strong stakeholder communication.
• Continuously identify opportunities to improve processes, increase operational efficiency, and leverage AI and modern productivity tools to streamline workflows.
• Handle highly confidential information with discretion, professionalism, and integrity while fostering strong working relationships across the organization.

Skills

Executive support

Project management

Strategic thinking

AI productivity tools

Stakeholder management

Job description

Ironclad is the leading AI contracting platform that transforms agreements into assets. Contracts move faster, insights surface instantly, and agents push work forward, all with you in control. Whether you're buying or selling, Ironclad unifies the entire process on one intelligent platform, providing leaders with the visibility they need to stay one step ahead. That’s why the world’s most transformative organizations, from Rivian to the World Health Organization and the Associated Press, trust Ironclad to accelerate their business.We're consistently recognized as a leader in the industry: a Leader in the Forrester Wave and Gartner Magic Quadrant for Contract Lifecycle Management, a Fortune Great Place to Work, and one of Fast Company's Most Innovative Workplaces. Ironclad has also been named to Forbes' AI 50 and Business Insider's list of Companies to Bet Your Career On. We're backed by leading investors including Accel, Y Combinator, Sequoia, BOND, and Franklin Templeton. For more information, visit www.ironcladapp.com or follow us on LinkedIn.

We are looking for a highly experienced, proactive, and collaborative Executive Assistant to support our Engineering and Product organization. The ideal candidate has previous experience in a high-growth technology company supporting Engineering, Product, or Go-to-Market leaders and thrives in a fast-paced environment where priorities evolve quickly and adaptability is essential. The ideal candidate is a strategic thinker who takes ownership, communicates proactively, anticipates needs, and isn't afraid to respectfully challenge assumptions or raise concerns when something doesn't seem right. They enjoy partnering closely with leadership and peers, embrace AI and modern productivity tools to improve workflows, and are constantly looking for opportunities to make the team more effective.

This role is hybrid and requires in-person support two days a week in our San Francisco office, in addition to multi-day team onsites 3-4 times per year where in-person attendance may be required.

What You'll Do

• Provide comprehensive executive support to senior leaders within the Engineering and Product organization, managing complex priorities with professionalism, sound judgment, and exceptional attention to detail.
• Partner closely with the Senior Executive Assistant to coordinate priorities, share context, and ensure seamless support across the Engineering and Product organization.
• Serve as a trusted partner by anticipating executive needs, identifying potential issues early, and proactively driving work to completion with minimal direction.
• Collaborate effectively across teams, communicating proactively, surfacing risks early, and helping remove obstacles before they become larger issues.
• Lead and coordinate special projects and organizational initiatives, ensuring timely execution and strong stakeholder communication.
• Continuously identify opportunities to improve processes, increase operational efficiency, and leverage AI and modern productivity tools to streamline workflows.
• Handle highly confidential information with discretion, professionalism, and integrity while fostering strong working relationships across the organization.

What We're Looking For

• 3+ years of Executive Assistant experience supporting senior leaders in a high-growth technology company.
• Demonstrated experience operating at a Senior Executive Assistant level with significant autonomy and ownership.
• Experience operating in startup or scaling organizations is strongly preferred.
• Previous experience supporting EPD, or GTM organizations is strongly preferred.
• Strong organizational, communication, and project management skills, with exceptional attention to detail.
• Proven ability to think strategically, exercise sound judgment, adapt quickly to changing priorities, and solve problems proactively.
• Experience using AI and modern productivity tools to improve workflows, automate administrative processes, and increase operational efficiency.
• Strong partnership mindset with the confidence to collaborate openly, provide thoughtful feedback, respectfully raise concerns, and build trusted relationships across the organization.
• Demonstrated ownership, accountability, and exceptional follow-through, with a track record of proactively driving work to completion and keeping stakeholders informed.

Base Salary Range: $110,000 - $121,000

The base salary range represents the minimum and maximum of the salary range for this position based at our San Francisco headquarters. The actual base salary offered for this position will depend on numerous factors, including individual proficiency, anticipated performance, and the location of the selected candidate. Our base salary is just one component of Ironclad's competitive total rewards package, which also includes equity awards (a new hire grant, along with opportunities for additional awards throughout your tenure), competitive health and wellness benefits, and a commitment to career growth and development.

US Full-Time Employee Benefits at Ironclad:

• 100% health coverage for employees (medical, dental, and vision), and 75% coverage for dependents with buy-up plan options available
• Market-leading leave policies, including gender-neutral parental leave and compassionate leave
• Family forming support through Maven for you and your partner
• Paid time off - take the time you need, when you need it
• Monthly stipends for wellbeing, hybrid work, and (if applicable) cell phone use
• Mental health support through Modern Health, including therapy, coaching, and digital tools
• Pre-tax commuter benefits (US Employees)
• 401(k) plan with Fidelity with employer match (US Employees)
• Regular team events to connect, recharge, and have fun
• And most importantly: the opportunity to help build the company you want to work at

**UK Employee-specific benefits are included on our UK job postings

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.