Executive Assistant , Engine

Amazon; Seattle (WA); On-site; USD 66,000 - 143,000; Full time

Job summary

Amazon is looking for a proactive Executive Assistant to support senior leadership in a fast-paced environment. This role involves managing complex calendars, organizing travel, and driving key deliverables while fostering positive team dynamics. The ideal candidate will have a strong organizational capability and a desire for continuous learning.

Qualifications

• 5+ years of experience providing support to senior leadership or 3+ years Amazon experience.
• Solid time management and organization skills.
• Strong desire for learning and effective questioning.

Responsibilities

• Managing multiple complex calendars and scheduling meetings.
• Coordinating domestic and international travel arrangements.
• Completing expense reports and participating in budget planning and tracking.

Skills

Time management

Organization

Proficiency in Microsoft Outlook, Word, Excel, and SharePoint

Education

Bachelor's degree in marketing, communications, business, or equivalent

Job description

Job ID: 3006676 | Amazon.com Services LLC

The Worldwide Amazon Stores organization is looking for an Executive Assistant who wants to work in a fast-paced, exciting, and growing organization. We are looking for someone to support two directors in our IT Services organization in Arlington, VA, Austin, TX, Irvine, CA, or Seattle, WA.

About Engine: We're the ones making sure your laptop, servers, and websites work seamlessly—on Prime Day, or on an ordinary Thursday—so that you can build the things you need.

This Executive Assistant will be responsible for handling confidential information and maintaining professionalism in dealing with senior executives. Role responsibilities include managing multiple complex calendars, planning and organizing events of all sizes, and coordinating domestic and international travel. This candidate will help build a positive team environment and establish working relationships inside and outside of the group.

Key job responsibilities
* Managing complex calendars, scheduling meetings, responding to meeting requests, as well as annual operational planning, business planning, and performance review cycles.
* Coordinating domestic and international travel including organizing trip agendas and local logistics.
* Completing expense reports, purchase orders, managing corporate card purchases, and participating in budget planning and tracking as needed.
* Ensuring strategic, proactive and thoughtful support by serving as a strategic business partner by proactively engaging with leadership and acting as a liaison for direct reports across the globe
* Project and program management including tracking and helping drive key deliverables, following up on action items, and planning and organizing events.

BASIC QUALIFICATIONS

- 5+ years of experience providing support to senior leadership or 3+ years Amazon experience
- Proficiency with the Microsoft Outlook, Word, Excel, and SharePoint
- A strong desire (and aptitude) for learning; effective questioning
- Solid time management and organization skills
- US citizenship or permanent residency required

PREFERRED QUALIFICATIONS

- Experience leading process improvements
- Experience in a fast-paced, high-tech company
- Experience designing processes to maximize efficiency
- Bachelor's degree in marketing, communications, business, or equivalent

Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.

Los Angeles County applicants: Job duties for this position include: work safely and cooperatively with other employees, supervisors, and staff; adhere to standards of excellence despite stressful conditions; communicate effectively and respectfully with employees, supervisors, and staff to ensure exceptional customer service; and follow all federal, state, and local laws and Company policies. Criminal history may have a direct, adverse, and negative relationship with some of the material job duties of this position. These include the duties and responsibilities listed above, as well as the abilities to adhere to company policies, exercise sound judgment, effectively manage stress and work safely and respectfully with others, exhibit trustworthiness and professionalism, and safeguard business operations and the Company’s reputation. Pursuant to the Los Angeles County Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.

Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $66,800/year in our lowest geographic market up to $142,800/year in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience. Amazon is a total compensation company. Dependent on the position offered, equity, sign-on payments, and other forms of compensation may be provided as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits. For more information, please visit https://www.aboutamazon.com/workplace/employee-benefits . This position will remain posted until filled. Applicants should apply via our internal or external career site.

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Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.