Executive Assistant , eCommerce Services Amazon · Seattle, WA Full-time · On-site — 1 hour ago

Emploive; Seattle, Northern (WA, KY); Hybrid; USD 83,000 - 130,000; Full time

Job summary

Amazon in Seattle, WA is seeking an Executive Assistant to support two Directors on the Tax Engine team. The role handles confidential information, multi-location calendars, and domestic/international travel coordination.

Responsibilities include arranging meetings, coordinating travel, processing expenses, and aiding with team events and processes. A background in senior support and proficiency with Microsoft Office are required.

Qualifications

• 5+ years of senior level leadership support, or 3+ years of Amazon experience.
• High school or equivalent diploma.
• Experience with Microsoft Office products and applications.
• Experience leading process improvements.
• Experience in a fast-paced, high-tech company.
• Experience designing processes to maximize efficiency.

Responsibilities

• 1. Manage complex calendar and scheduling to support teams in multiple locations
• 2. Manage domestic and international travel
• 3. Manage expense report coordination and submission
• 4. Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off-sites, and team social events)
• 5. Ensure the timely completion of critical tasks and follow up on pending matters.
• 6. Ensure the timely completion of critical tasks and follow up on pending matters as a liaison for direct reports
• 7. Work closely with the leadership team, program managers, recruiting, and other Executive Assistants to provide support to the organization
• 8. Help to develop & maintain new mechanisms within the team

Skills

Executive support

Calendar management

Travel coordination

Education

High school diploma

Tools

Microsoft Office

Email/Calendar tools

Job description

Description

The eCommerceServices group is looking for an Executive Assistant who wants to work in a fast-paced, exciting, and growing organization. We are looking for someone to support two Directors on our Tax Engine team in Seattle, Washington.

Tax Engine team is responsible for accurate tax and fee collection and reporting for all Amazon sales. Accuracy and compliance are the top goals for this team. This team interacts closely with various compliance teams.

This Executive Assistant will be responsible for handling confidential information and maintaining professionalism in dealing with senior executives. Role responsibilities include managing multiple complex calendars, planning and organizing events of all sizes, and coordinating domestic and international travel. This candidate will help build a positive team environment and establish working relationships inside and outside of the group.

Key job responsibilities

• 1. Manage complex calendar and scheduling to support teams in multiple locations
• 2. Manage domestic and international travel
• 3. Manage expense report coordination and submission
• 4. Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off-sites, and team social events)
• 5. Ensure the timely completion of critical tasks and follow up on pending matters.
• 6. Ensure the timely completion of critical tasks and follow up on pending matters as a liaison for direct reports
• 7. Work closely with the leadership team, program managers, recruiting, and other Executive Assistants to provide support to the organization
• 8. Help to develop & maintain new mechanisms within the team

Basic Qualifications

• - 5+ years of senior level leadership support, or 3+ years of Amazon experience
• - High school or equivalent diploma
• - Experience with Microsoft Office products and applications

Preferred Qualifications

• - Experience leading process improvements
• - Experience in a fast-paced, high-tech company
• - Experience designing processes to maximize efficiency

Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.

The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience, qualifications, and location. Amazon also offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave. Learn more about our benefits at https://amazon.jobs/en/benefits .

USA, WA, Seattle - 82,700.00 - 129,800.00 USD annually