Executive Assistant, Distribution Center - Supply Chain

Adidas; Indianapolis (IN); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Hybrid work policy

Health insurance

401k with employer match

Education assistance

Paid parental leave

Paid holidays and flexible time off

Job summary

Adidas in Indianapolis, IN seeks a DC Network Administrator to provide high-level administrative and project coordination support to the NAM Operations leadership and the DC network. The role spans scheduling, travel, expense management, and cross-location communication.

You will help standardize processes, support network-wide programs, and contribute to a culture of collaboration across multiple distribution centers.

Qualifications

• College degree preferred (Associates or Bachelors) or equivalent experience.
• Three (3) years of demonstrated experience in project management and administrative support.
• Advanced proficiency in English for reading, writing, speaking, and comprehension.

Responsibilities

• Provide day-to-day administrative support to the VP of Supply Chain NAM Operations and senior leaders.
• Coordinate on-site events, leadership visits, and employee engagement activities.
• Schedule meetings, travel, agendas, presentations, and meeting notes; track action items.

Skills

Project management

MS Office

Expense management (Concur)

Organizational skills

Attention to detail

Multitasking

Communication skills

Stakeholder management

Professionalism & discretion

Education

Bachelor's or Associate's degree

Tools

Concur

PowerPoint

Outlook

Job description

Purpose

The DC Network Administrator provides high-level administrative, communication, and project coordination support to the VP Supply Chain NAM Operations, and the North America Distribution Center network. This role serves as a central point of coordination across locations, enabling effective communication, leadership engagement, and execution of network-wide initiatives. Through strong organization, stakeholder management, and operational support, the role helps drive consistency, collaboration, and culture across the DC network.

The DC Network Administrator will be responsible for scheduling and maintaining meeting calendars, domestic and international travel arrangements, expense management, screening and/or addressing direct incoming communications. This support can extend to the NAM SCM senior leadership team.

Key Responsibilities

• Provide day-to-day administrative support to the VP of Supply Chain NAM Operations and other senior leaders as assigned.
• Coordinate and manage on-site events such as leadership visits, recognition events, and employee engagement activities.
• Schedule meetings, maintain calendars, coordinate travel, develop agendas, presentations, and meeting notes, track action items, facilitate follow-up, and coordinate DC Network leadership priorities.
• Maintain key documents and trackers related to site initiatives, compliance, or KPIs.
• Provide project coordination support across multiple distribution centers for network-wide initiatives.
• Assist in the development, communication, and tracking of network-wide programs, highlights, process rollouts, or training materials.
• Lead and support SCM and DC Network culture programs, including MVP and other recognition and engagement initiatives that strengthen culture, recognition, connection, and consistency across locations.
• Contribute to and support network communication efforts by gathering DC Network topics, updates, and input for leadership events and forums such as the Pep Talk.
• Serve as a point of contact for cross-site communication and logistics for special initiatives.
• Identify opportunities to streamline communication and improve administrative workflows across the network.
• Ability to synthesize information from a variety of stakeholders into impactful presentations, communications, and storytelling that drive alignment, engagement, and understanding across the DC network.
• Assist with special projects (I.e. Olympics/World Cup ticket management, etc.).
• Other duties as assigned.

Key Relationships

• NAM SCM VPs
• DC Network Leadership
• NAM SCM Leadership
• Key stakeholder teams such as Finance, HR, Internal Comms, etc.
• External vendors

Knowledge Skills and Abilities

• Project management
• MS Word, MS Excel, PowerPoint, Teams, Outlook, etc.
• Experience with expense management tools such as Concur
• Outstanding organizational skills
• Attention to detail
• Ability to multi-task
• Excellent written and verbal communication skills
• Ability to manage multiple priorities across stakeholders and locations
• High level of professionalism, discretion, and interpersonal effectiveness
• Confidentiality and discretion in handling sensitive information

Requisite Education and Experience / Minimum Qualifications

• College degree preferred (Associates or Bachelor's) but equivalent combination of education and/or experience is also acceptable
• Three (3) years of demonstrated experience in a project management and administrative support role.
• Advanced proficiency in English is required, including the ability to read, write, speak, and comprehend information effectively to perform the essential functions of the role.

At adidas we offer a Hybrid work policy which requires attendance in the office Monday through Thursday, with the flexibility to work remotely on Friday each week. For work requiring a high degree of collaboration or an in-person presentation, in-office attendance is required even on Friday. The working location of this position is Indianapolis, IN.

• adidas celebrates diversity, supports inclusiveness and encourages individual expression in our workplace. We actively encourage individuals with disabilities to apply and will provide reasonable accommodations throughout the recruitment process. We do not tolerate the harassment or discrimination toward any of our applicants or employees. We are an Equal Opportunity Employer.
• adidas offers robust and progressive medical, including HSA (Health Savings Account) with employer funding or FSA (Flexible Spending Account) options, dental, vision, prescription drug coverage, adoption, with surrogate and fertility support, short and long-term disability, and basic life and AD&D insurance. Employees are able to enroll in adidas' 401k plan and Stock Purchase Plan with employer match. Full-time employees are eligible for education assistance and generous Leave policies including 14 weeks of paid parental leave.
• Employees are eligible to earn an annual bonus based on company performance. Employees accrue prorated flexible time off in the amount .4388 hours per day that increases with years of service, twelve paid holidays throughout the calendar year and Service Time Off during milestone years.
• Though our teammates hail from all corners of the world, our working language is English.