Executive Assistant, Deans’ Office.

Dartmouth College; Hanover (NH); Hybrid; Full time

Job summary

Dartmouth College is seeking an Executive Assistant for the Deans' Office. This full-time position provides high-level administrative support to the Dean and Associate Deans of the Tuck School of Business. The role involves managing complex schedules, travel arrangements, and event coordination, contributing to the operational efficiency of the office.

Qualifications

• Bachelor's degree plus 3-5 years' experience in administrative support.
• Experience in a higher education setting preferred.
• Expertise in scheduling, travel management, and office administration.

Responsibilities

• Manage the Dean's calendar and scheduling requests.
• Coordinate travel arrangements and prepare itineraries.
• Provide project and event coordination for Deans’ Office initiatives.

Skills

Interpersonal Skills

Organization

Time Management

Tact and Diplomacy

Attention to Detail

Education

Bachelor's Degree

Tools

Microsoft Office

Video Conferencing Software

Job description

Join to apply for the Executive Assistant, Deans’ Office. role at Dartmouth College

1 week ago Be among the first 25 applicants

Join to apply for the Executive Assistant, Deans’ Office. role at Dartmouth College

Get AI-powered advice on this job and more exclusive features.

Position Details
Position Information

Posting date 05/30/2025

Closing date
Open Until Filled Yes

Position Number 1126077

Position Title Executive Assistant, Deans’ Office

Hiring Range Minimum $28.00

Hiring Range Maximum $35.00

Union Type Not a Union Position

SEIU Level Not an SEIU Position

FLSA Status Non-Exempt

Employment Category Regular Full Time

Scheduled Months per Year 12

Scheduled Hours per Week 40

Schedule
This is a primarily an on-site position, with 1-2 days per week of remote flexibility.

Location of Position
Hanover, NH

Remote Work Eligibility? Hybrid

Is this a term position? No

If yes, length of term in months.
Is this a grant funded position? No

Position Purpose
The Executive Assistant provides high-level administrative support to the Dean and Associate Deans of the Tuck School of Business. This role is primarily responsible for complex calendar and travel management; meeting, project and event coordination; expense reimbursement and tracking; supporting compliance and accreditation efforts; and maintaining office records and files. The Executive Assistant acts as a key point of contact for internal and external stakeholders and plays a vital role in ensuring the efficient operation of the Deans’ Office in alignment with institutional priorities.

Description
The Tuck School of Business seeks a conscientious and detail-oriented executive assistant to manage complex scheduling, travel booking, and other office management and project coordination responsibilities for the Tuck Deans’ Office.

Required Qualifications - Education and Yrs Exp Bachelors plus 3-5 years' experience or equivalent combination of education and experience

Required Qualifications - Skills, Knowledge and Abilities

• Experience and skill providing high level administrative support to a chief executive or senior executive team with a particular focus on calendar and travel management.
• Experience and skill in compiling, proofreading, and formatting high-quality materials (e.g., letters, reports, and presentations)
• Strong interpersonal skills, sound judgment, and the ability to interact professionally and comfortably with a wide range of constituencies (e.g., students, faculty, alumni, staff, and Deans’ Office guests).
• Knowledge of operating standards and processes, Microsoft Office software, and video conferencing technology and software.
• Strong organizational and time-management skills with attention to detail and accuracy, initiative, and the ability to work independently.
• Demonstrated commitment to delivering a high level of service and ability to work with a high degree of tact, diplomacy, and confidentiality.
• Able to support, contribute to, and strengthen a vibrant, culturally diverse, and inclusive learning community of students, alumni, faculty, and fellow professionals.
• Able to anticipate, deliver on, and exceed the service expectations of Deans’ Office and other staff colleagues, faculty, students, alumni, and deans’ office guests.
• Able to build strong relationships with campus partners and collaborate effectively with others to achieve the best possible results or outcomes.
  
  
  

Preferred Qualifications

• Experience in a higher education setting.
  
  
  

Department Contact for Recruitment Inquiries Lorin Parker, Executive Director, Talent Management

Department Contact Phone Number 603-646-2904

Department Contact for Cover Letter and Title Lorin Parker, Executive Director, Talent Management

Department Contact's Phone Number
Equal Opportunity Employer
Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Background Check
Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job? Not an essential function

Special Instructions to Applicants
Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy
Additional Instructions
Quick Link https://searchjobs.dartmouth.edu/postings/79043

Key Accountabilities

Description

• Executive Administrative Support:
• Manages the Dean’s calendar, serving as the principal point of contact for scheduling requests with Tuck and Dartmouth colleagues and external constituents; applies awareness of current Deans’ Office initiatives and priorities, internal and external relationships, communications and service standards, and personal preferences in scheduling, rescheduling, and confirming appointments; and, proactively resolves calendar conflicts.
• Coordinates travel arrangements, prepares itineraries, and processes expense reimbursements and expense reports in compliance with Dartmouth and Tuck policies.
• Provides calendar, meeting, and travel planning, and other administrative support for associate deans and other Deans’ Office colleagues as needed and requested.
• Maintain files and records, both electronic and physical, ensuring ease of access, confidentiality, and adherence to Dartmouth record keeping and archiving protocols.
• Compile, prepare and organize correspondence and meeting materials, and may take meeting minutes, as needed.
  
  
  

Percentage Of Time 75%

Description

• Project and Event Coordination:
• Coordinates scheduling, travel, catering, facilities, and any other logistical arrangements for Deans’ Office meetings and events, resolving event-related issues that may arise.
• Administers and coordinates an array of office management routines, ad hoc tasks, and special projects.
  
  
  

Percentage Of Time 10%

Description

• Accreditation and Standards Compliance Coordination:
• In collaboration with the Sr. Associate Dean of Teaching and Learning, the Sr. Director of Academic Operations, and Tuck’s Director of Institutional Research, and Tuck faculty, ensures compliance with Tuck’s ongoing standards and process reviews for Assurance of Learning. Ensures the completion of Tuck’s assessment of students and curriculum objectives, assists with faculty surveys, compiles data and formats reports, and tracks faculty compliance with deadlines.
• Provides executive support and project management for Tuck’s 6-year reaccreditation processes with AACSB , including liaising with AACSB , application submission, and visit coordination.
  
  
  

Percentage Of Time 15%

• Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
• Performs other duties as assigned.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Higher Education

Referrals increase your chances of interviewing at Dartmouth College by 2x

Sign in to set job alerts for “Executive Assistant to the Dean” roles.

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.