Executive Assistant - COO/CMO/CNO/CQO/CFO -Orlando Health - Health Central Hospital - Full Time

PRINCETON BAPTIST MEDICAL CENTER; Ocoee (FL); On-site; USD 50,000 - 70,000; Full time

Job summary

A leading healthcare organization seeks an Executive Assistant to support senior management. This full-time role involves providing comprehensive administrative support, maintaining relationships with various stakeholders, and managing multiple tasks efficiently. Ideal candidates will have an Associate’s Degree and significant relevant experience, particularly in a healthcare setting.

Qualifications

• Five years of relevant experience required.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Access).
• Two years of customer service or administrative experience may substitute for the degree.

Responsibilities

• Provides advanced, diversified, and confidential administrative support.
• Schedules appointments, meetings, and travel arrangements.
• Prepares and monitors budgets, recommending cost reduction processes.

Skills

Confidentiality

Clerical skills

Relationship Management

Microsoft Office

Education

Associate’s Degree

Job description

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Position Summary

Plans and carries out administrative functions in support of the COO/CMO/CNO/CQO/CFO/AVP, requiring considerable knowledge of the organization.

Responsibilities

Essential Functions

• Provides advanced, diversified, and confidential administrative support requiring broad and comprehensive clerical/secretarial experience, skill, and knowledge of organization policies and practices for the COO/CMO/CNO/CQO/CFO/AVP.
• Has significant contact with senior management and organizational data.
• Interacts professionally with all levels of management.
• Establishes and maintains strong relationships with employees, senior management, board members, medical staff, and external contacts.
• Handles confidential meetings and correspondence with discretion.
• Performs administrative duties with multiple priorities and tasks.
• Organizes and expedites work flow through the COO/CMO/CNO/CQO/CFO/AVP.
• Provides work direction to other clerical personnel.
• Organizes meetings, distributes materials, sets up audio/visual equipment, arranges refreshments, and transcribes minutes.
• Schedules appointments, meetings, and travel, coordinating related arrangements.
• Creates and maintains presentations, charts, graphs, databases, and spreadsheets.
• Prepares and monitors budgets, recommending cost reduction processes.
• Composes and types correspondence, reports, and technical papers.
• Conducts internet research and data analysis.
• Coordinates special events.
• Answers calls, routes callers, takes messages, and handles inquiries with discretion.
• Maintains regular attendance in accordance with policies and standards.
• Ensures compliance with all policies and procedures.

Qualifications

Education/Training

• Associate’s Degree or proof of completion within 12 months of hire.
• Two years of customer service, administrative, or secretarial experience may substitute for the degree.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Access).

Experience

• Five years of relevant experience.

Additional Details

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Management
• Industry: Hospitals and Health Care