Executive Assistant (Confidential Administrative Support II)

Sonomaseawolves; Rohnert Park (CA); Hybrid; USD 56.000 - 89.000; Vollzeit

Benefits dieser Stelle

Medical, dental, vision

Life and disability insurance

CalPERS retirement

Tuition waiver

Vacation and sick leave

15 paid holidays

Zusammenfassung

Sonoma State University is seeking an Executive Assistant to support the Chief Financial & Administrative Strategy Officer. This full-time, in-person role involves coordinating activities across the CFASO’s office and supervising administrative staff.

You will prepare reports, perform analyses, manage confidential information, and assist with policy and personnel processes while maintaining a collaborative work environment. A bachelor’s degree and 3+ years’ experience are required.

Qualifikationen

• Bachelor’s degree required; 3+ years of progressively responsible admin experience or equivalent.
• Master’s degree and public sector/higher education experience preferred.
• Strong technical skills with MS Office and database management; knowledge of Google Suite/PeopleSoft is a plus.

Aufgaben

• Coordinate activities for the Chief Financial & Administrative Strategy Officer and CFASO office.
• Prepare reports, conduct analyses, and provide policy/operational recommendations.
• Handle confidential materials and support staff and management issues.

Kenntnisse

Executive support

Office coordination

Microsoft Office

Google Suite

PeopleSoft

Ausbildung

Bachelor's degree

Master's degree (preferred)

Tools

PeopleSoft

Query tools

Jobbeschreibung

• On-site (work in-person at business location) 1

Job no: 562503
Work type: Staff
Location: Sonoma
Categories: Confidential, Administrative, Probationary, Full Time, On-site (work in-person at business location)
Position Description

Job Summary

Reporting to and under the general direction of the Chief Financial & Administrative Strategy Officer (CFASO), the Executive Assistant is responsible for high-level administrative office management and project coordination. The incumbent is responsible for independently coordinating activities and overseeing a broad range of activities on behalf of the CFASO, division, and the university. This includes, but is not limited to, providing work coordination direction to other administrative and student personnel, interpreting and applying complex operating policies and procedures, performing research, preparing reports with recommended courses of action, making in-depth analytical studies and investigations with broad impact, making recommendations for changes in policy or procedures, handling problems and materials of a highly confidential and often sensitive nature, and supporting a positive, collaborative work environment. On behalf of the CFASO, the incumbent assists in coordinating matters pertaining to RTP, staff performance evaluations, contract interpretation, grievances, complaints, disciplinary actions, and other faculty, staff, and/or management issues. The incumbent also routinely assists in the preparation and handling of confidential materials that relate to management's strategies and positions on matters related to the collective bargaining units and bargaining. This position has been designated “confidential” in accordance with the provisions of the Higher Education Employer-Employee Relations Act (HEERA).

Key Qualifications

This position requires a bachelor’s degree and a minimum of three years of progressively responsible administrative experience, or an equivalent combination of education and experience which demonstrates the ability to perform the essential functions of the position. Prior experience supporting an executive level position and office management experience is desired. Master's degree and experience within the public sector and/or higher education is highly preferred. Strong technical skills, including intermediate proficiency with computers and Microsoft Office products and database management is required. Knowledge of Google Suite and PeopleSoft and reporting tools (Query), or the ability to quickly gain this knowledge is preferred.

Salary and Benefits

This is a full time, exempt position, which will lead toward permanent status following the successful completion of a probationary period. Starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,687 to $7,383 a month.

This position is eligible for a broad range of benefits, including medical, dental, vision, life and disability insurances, retirement (CalPERS), tuition waiver, vacation and sick leave. In addition, 15 paid holidays are offered each year. Sonoma State University is also a Public Service Loan Forgiveness Program (PSLF) Employer.

A comprehensive benefits summary for this position is available online by clicking here to be taken to the CSU benefits page.

Supplemental Information

About Sonoma State University:

Sonoma State University is committed to achieving excellence through teaching, scholarship, learning and inclusion. In line with our Strategic Plan and our Seawolf Commitment, our values include diversity, sustainability, community engagement, respect, responsibility, excellence and integrity. We strive to cultivate a community in which a diverse population can learn and work in an atmosphere of civility and respect. We encourage innovation, experimentation and creativity, as well as contributions to equity and inclusion, in the pursuit of excellence for all members of our university community.

Equal Opportunity & Mandated Reporting:

The University is an Affiliated/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. Mandated Reporting: This position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Employment Eligibility & Conditions:

CSU Out of State Policy - Sonoma State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees who apply for this position.

Education Code 89521 - Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

Sonoma State University is not a sponsoring agency for staff positions (i.e. H-1B visas).

Positions are posted for aminimum of 14 calendar days.

Application Process & Accommodations:

For questions related to the application process, please reach out to [e-mail] . The ADA Coordinator is also available ( [e-mail] ) to assist individuals with disabilities in need of accommodation during the hiring process.

Annual Reports & Safety Information:

Sonoma State University's Annual Security Report (https://clery.sonoma.edu/annual-security-report) includes summaries of institutional policy relating to campus safety, drug and alcohol use, sexual assault, and other matters. The report is published in compliance with the Clery Act and includes three years of certain crime statistics that occurred in Clery Act defined geography. A paper copy of the report may be requested in person by emailing the Clery Compliance and Safety Office at [e-mail] .

Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is available for viewing at https://housing.sonoma.edu/compliance-data/2024-campus-housing-fire-safety-report . The purpose of this report is to disclose statistics for fires that occurred within Sonoma State University student housing facilities for three years, and to distribute fire safety policies and procedures intended to promote safety on campus. A paper copy of the AFSR is available upon request by contacting the Residential Education and Campus Housing at [e-mail] .