Executive Assistant, Compliance (Hybrid)

MSD; North Wales (Montgomery County); Hybrid; USD 94,000 - 148,000; Full time

Job summary

MSD is seeking an Executive Assistant to provide comprehensive administrative and strategic support to senior leaders, including the VP of US Human Health Ethics & Compliance. The role requires managing complex calendars, global travel, confidential workflows, and cross-site coordination in a highly matrixed environment.

You will work with peers to ensure seamless coverage, executive-ready communications, and efficient operations, while driving process standardization and stakeholder

Qualifications

• Minimum 10 years of administrative assistant experience.
• Minimum 5 years supporting executive-level leaders (Vice President or above).
• Advanced skills in Microsoft 365 applications (Outlook, PowerPoint, Excel, Word); SAP/CONCUR; AI capabilities (GPTeal, Co-Pilot, Gemini); and digital collaboration tools (Teams, SharePoint).
• Experience maintaining high levels of discretion and confidentiality with sensitive information (compliance, legal, personnel).
• Ability to manage competing priorities with strong attention to detail and follow-up.

Responsibilities

• Manage executive calendars, emails, and reminders for reviews/approvals.
• Draft and respond to emails; prepare executive-ready materials.
• Coordinate end-to-end meetings, agendas, and logistics.
• Arrange domestic/international travel; prepare itineraries and visas.
• Process expense reports and purchase orders; support payment requests.
• Lead department projects and ensure operational continuity.
• Collaborate with chiefs of staff, IT, communications, and admins.
• Standardize recurring processes with documented procedures.

Skills

Executive support

Calendar management

Travel management

Stakeholder management

Confidentiality

Communication

Multi-tasking

Problem solving

Vendor management

Meeting coordination

Education

High School Diploma

Certified Administrative Professional

Tools

MS 365

Outlook

PowerPoint

Excel

SAP/CONCUR

GPTeal/Microsoft Co-Pilot

Gemini

Teams

SharePoint

Job description

Job Description

The Executive Assistant delivers exceptional, end-to-end administrative and strategic support to the Vice President, US Human Health Ethics & Compliance Officer and team, while providing dedicated onsite support to the SVP, Chief Ethics and Compliance Officer.

Operating with a high degree of autonomy, you will manage complex executive calendars, communications, global travel, and confidential workflows across a highly matrixed organization. In this role, you will partner closely with a peer Executive Assistant to support both senior leaders across two physical sites, ensuring seamless operational continuity, shared coverage, and flawless execution of executive needs.

Key Responsibilities

• Monitor and triage email and communications to stay apprised of issues; respond as appropriate and provide timely reminders for document reviews and approvals.
• Interface with internal and external global stakeholders; draft and respond to emails, and prepare executive-ready materials.
• Uphold strict confidentiality and handle sensitive information with discretion.
• Own scheduling and prioritization of meetings and appointments; proactively resolve conflicts and protect leadership focus time.
• Plan and execute executive meetings end-to-end, including agendas, materials, presentations, logistics, and follow-ups.
• Coordinate and handle all logistics for meetings, events, and town halls.
• Manage meeting logistics with onsite external guests.
• Arrange and manage multi-segment domestic and international travel arrangements; adapt quickly to changes and ensure compliance with preferences and company policy; prepare detailed travel itineraries.
• Process Visa requests as needed for travel.
• Prepare, process, and reconcile expense reports; support purchase orders and payment requests as needed.
• Coordinate and/or lead department projects and assignments; apply advanced analytical ability, independent judgment, creativity, and problem-solving.
• Oversee various office support activities; proactively ensure facilities and business services function correctly;
• Lead by example to sustain professionalism and cooperation among administrative colleagues; collaborate closely with chiefs of staff, executive IT, communications, and peer admins.
• Standardize recurring processes through clear, documented procedures.

Qualifications Education

• Required: High School Diploma or equivalent.
• Preferred: Advanced education or certifications such as (e.g. Certified Administrative, Professional, AI Ambassadors Program, Project Management Professional Certification, Professional in Human Resources Certification)

Required Experience and Skills

• Minimum 10 years of administrative assistant experience.
• Minimum 5 years supporting executive-level leaders (Vice President or above).
• Advanced skills in Microsoft 365 applications (Outlook, PowerPoint, Excel, Word); SAP/CONCUR; Artificial Intelligence Capabilities (GPTeal, Microsoft Co-Pilot, Gemini); and digital collaboration tools (Teams, SharePoint).
• Proficiency with company internal systems and processes for expense reports, purchase orders, and payment requests.
• Experience maintaining the highest levels of discretion and confidentiality in handling sensitive information, including compliance, legal, and personnel data.
• Proven ability with managing competing priorities simultaneously, strong attention to detail, and exceptional follow-up and follow-through.
• Ability to learn quickly, anticipate needs, and act proactively.
• Skilled collaborator and problem-solver, proficient at working with different personalities, styles, and preferences; ability to maintain composure, confidentiality, and professionalism under pressure.
• Ability to work independently and manage priorities effectively.
• Excellent stakeholder management skills.
• Exceptional written and verbal communication.

Preferred Experience and Skills

• AI & Digital Productivity: proactive pursuit and experience upskilling in and utilizing enterprise AI tools (GPTeal platform, talkGPTeal, Microsoft Co-pilot, and Gemini)

MSJR

Salary

The salary range for this role is: $94,300 - $148,400

This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employee’s position within the salary range will be based on several factors including, but not limited to relevant education, qualifications, certifications, experience, skills, geographic location, government requirements, and business or organizational needs.

The successful candidate will be eligible for annual bonus and long-term incentive, if applicable.

Benefits

We offer a comprehensive package of benefits.Available benefits include medical, dental, vision healthcare and other insurance benefits (for employee and family), retirement benefits, including 401(k), paid holidays, vacation, and compassionate and sick days.

Required Skills

• Adaptability
• Communication Systems
• Database Management
• Data Entry
• Document Management
• Event Planning
• Facility Management
• Interpersonal Relationships
• Process Improvements
• Processing Expense Reports
• Purchase Order Management
• Reporting and Analysis
• Scheduling
• Travel Expertise
• Vendor Management

US and Puerto Rico Residents Only

Our company is committed to inclusion, ensuring that candidates can engage in a hiring process that exhibits their true capabilities. If you need an accommodation during the application or hiring process.

Equal Employment Opportunity

As an Equal Employment Opportunity Employer, we provide equal opportunities to all employees and applicants for employment and prohibit discrimination on the basis of race, color, age, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or other applicable legally protected characteristics. As a federal contractor, we comply with all affirmative action requirements for protected veterans and individuals with disabilities.

We are proud to be a company that embraces the value of bringing together, talented, and committed people with diverse experiences, perspectives, skills and backgrounds. The fastest way to breakthrough innovation is when people with diverse ideas, broad experiences, backgrounds, and skills come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another’s thinking and approach problems collectively.

Learn more about your rights, including under California, Colorado and other US State Acts.

San Francisco Residents Only

We will consider qualified applicants with arrest and conviction records for employment in compliance with the San Francisco Fair Chance Ordinance.

Los Angeles Residents Only

We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Search Firm Representatives Please Read Carefully

Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.

Employee Status

Regular

Relocation

No relocation

VISA Sponsorship

No

Travel Requirements

No Travel Required

Flexible Work Arrangements

Hybrid

Shift

Not Indicated

Valid Driving License

No

Hazardous Material(s)

n/a

Job Posting End Date

10/2/2026*A job posting is effective until 11:59:59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.