Executive Assistant, Compliance (Hybrid)

MSD Malaysia; North Wales (Montgomery County); Hybrid; USD 94,000 - 148,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401(k) retirement benefits

Paid holidays & vacation

Job summary

Merck & Co., Inc. in the United States seeks an experienced Executive Assistant to support senior leadership with confidential communications, calendar management, travel, and event planning.

The role will interface with global stakeholders and prepare executive-ready materials, ensuring discretion and efficiency. Responsibilities include end-to-end meeting orchestration, logistics for events, and proactive prioritization of competing tasks.

Qualifications

• Education and experience as an executive assistant or similar role with confidentiality handling.
• Proven ability to manage multiple priorities and stakeholder expectations.
• Advanced skills in Microsoft365, SAP/CONCUR and AI productivity tools.

Responsibilities

• Provide executive support including email triage, document reviews, and confidential communications.
• Own calendar, meetings, events, and logistics end-to-end with internal/external stakeholders.
• Arrange complex domestic/international travel and manage expenses and POs.
• Coordinate department projects, improve processes, and maintain professional standards.

Skills

Adaptability

Communication Systems

Database Management

Data Entry

Document Management

Event Planning

Facility Management

Interpersonal Relationships

Process Improvements

Processing Expense Reports

Purchase Order Management

Reporting and Analysis

Scheduling

Travel Expertise

Vendor Management

AI Proficiency

Education

High School Diploma or equivalent

Advanced education or certifications (e.g. Certified Administrative, AI Ambassadors Program, PMP, PHR)

Tools

Microsoft 365 (Outlook, PowerPoint, Excel, Word)

SAP/CONCUR

GPTeal/Microsoft Co-Pilot/Gemini AI tools

Teams, SharePoint

Job description

Key Responsibilities

• Executive Support and Communications: Monitor and triage email and communications to stay apprised of issues; respond as appropriate and provide timely reminders for document reviews and approvals; interface with internal and external global stakeholders; draft and respond to emails, and prepare executive-ready materials; uphold strict confidentiality and handle sensitive information with discretion.
• Calendar, Meetings, and Events: Own scheduling and prioritization of meetings and appointments; proactively resolve conflicts and protect leadership focus time; plan and execute executive meetings end‑to‑end, including agendas, materials, presentations, logistics, and follow‑ups; coordinate and handle all logistics for meetings, events, and town halls; manage meeting logistics with onsite external guests.
• Travel and Expenses: Arrange and manage multi‑segment domestic and international travel arrangements; adapt quickly to changes and ensure compliance with preferences and company policy; prepare detailed travel itineraries; process Visa requests as needed for travel; prepare, process, and reconcile expense reports; support purchase orders and payment requests as needed.
• Operations, Projects, and Processes: Coordinate and/or lead department projects and assignments; apply advanced analytical ability, independent judgment, creativity, and problem‑solving; oversee various office support activities; proactively ensure facilities and business services function correctly; lead by example to sustain professionalism and cooperation among administrative colleagues; collaborate closely with chiefs of staff, executive IT, communications, and peer admins; standardize recurring processes through clear, documented procedures.

Qualifications

• Education Required: High School Diploma or equivalent. Preferred: Advanced education or certifications such as (e.g. Certified Administrative, Professional, AI Ambassadors Program, Project Management Professional Certification, Professional in Human Resources Certification).
• Required Experience and Skills: Minimum 10 years of administrative assistant experience. Minimum 5 years supporting executive‑level leaders (Vice President or above). Advanced skills in Microsoft365 applications (Outlook, PowerPoint, Excel, Word); SAP/CONCUR; Artificial Intelligence Capabilities (GPTeal, MicrosoftCo‑Pilot, Gemini); and digital collaboration tools (Teams, SharePoint). Proficiency with company internal systems and processes for expense reports, purchase orders, and payment requests. Experience maintaining the highest levels of discretion and confidentiality in handling sensitive information, including compliance, legal, and personnel data. Proven ability with managing competing priorities simultaneously, strong attention to detail, and exceptional follow‑up and follow‑through. Ability to learn quickly, anticipate needs, and act proactively. Skilled collaborator and problem‑solver, proficient at working with different personalities, styles, and preferences; ability to maintain composure, confidentiality, and professionalism under pressure. Ability to work independently and manage priorities effectively. Excellent stakeholder management skills. Exceptional written and verbal communication.
• Preferred Experience and Skills AI & Digital Productivity: proactive pursuit and experience upskilling in and utilizing enterprise AI tools (GPTeal platform, talkGPTeal, Microsoft Co‑Pilot, and Gemini).

Required Skills

• Adaptability
• Communication Systems
• Database Management
• Data Entry
• Document Management
• Event Planning
• Facility Management
• Interpersonal Relationships
• Process Improvements
• Processing Expense Reports
• Purchase Order Management
• Reporting and Analysis
• Scheduling
• Travel Expertise
• Vendor Management

Benefits

• medical, dental, vision healthcare and other insurance benefits (for employee and family), retirement benefits, including401(k), paid holidays, vacation, and compassionate and sick days.
• eligible for annual bonus and long‑term incentive, if applicable.

Salary

The salary range for this role is: $94,300 - $148,400. This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employee’s position within the salary range will be based on several factors including, but not limited to relevant education, qualifications, certifications, experience, skills, geographic location, government requirements, and business or organizational needs.

Employee Status: Regular

Relocation: No relocation

VISA Sponsorship: No

Travel Requirements: No Travel Required

Flexible Work Arrangements: Hybrid

Shift: Not Indicated

Valid Driving License: No

Hazardous Material(s): n/a

Job Posting End Date: 10/2/2026

*A job posting is effective until 11:59:59PM on the day BEFORE the listed job posting end date.

Our company is a global health care leader with a diversified portfolio of prescription medicines, vaccines and animal health products. The difference between potential and achievement lies in the spark that fuels innovation and inventiveness; this is the space where we have codified our legacy for over a century. Our success is backed by ethical integrity, forward momentum, and an inspiring mission to achieve new milestones in global healthcare.

US and Puerto Rico Residents Only

Our company is committed to inclusion, ensuring that candidates can engage in a hiring process that exhibits their true capabilities.

Search Firm Representatives

Please Read Carefully Merck& Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre‑existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.

As an Equal Employment Opportunity Employer, we provide equal opportunities to all employees and applicants for employment and prohibit discrimination on the basis of race, color, age, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or other applicable legally protected characteristics.

As a federal contractor, we comply with all affirmative action requirements for protected veterans and individuals with disabilities. For more information about personal rights under the U.S. Equal Opportunity Employment laws, visit: EEOC Know Your Rights EEOC GINA Supplement. We are proud to be a company that embraces the value of bringing together, talented, and committed people with diverse experiences, perspectives, skills and backgrounds. The fastest way to breakthrough innovation is when people with diverse ideas, broad experiences, backgrounds, and skills come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another’s thinking and approach problems collectively. Learn more about your rights, including under California, Colorado and other US State Acts. San Francisco Residents Only: We will consider qualified applicants with arrest and conviction records for employment in compliance with the San Francisco Fair Chance Ordinance. Los Angeles Residents Only: We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.