Executive Assistant, College of Engineering Dean’s Office

University of Missouri System; Columbia Township (MO); On-site; USD 60,000 - 80,000; Full time

Job summary

An established industry player is seeking an Executive Assistant to support the College of Engineering Dean’s Office. This role involves managing schedules, coordinating events, and ensuring smooth operations within the office. The ideal candidate will possess strong communication skills, a high level of professionalism, and the ability to work independently while effectively managing multiple tasks. Join a dynamic team where your contributions will directly impact the success of the College of Engineering and enhance the experience of students and faculty alike. This is an excellent opportunity to grow in a supportive environment with comprehensive benefits.

Benefits

Medical, Dental, and Vision Plans

Retirement Plan

Paid Time Off

Short- and Long-Term Disability

Paid Parental Leave

Educational Fee Discounts

Qualifications

• Bachelor's degree or equivalent education and 3 years of relevant experience.
• Strong communication and organizational skills are essential.

Responsibilities

• Manage the associate dean’s calendar and ensure timely attendance at meetings.
• Assist with coordination of special events and greet visitors.

Skills

Verbal Communication

Written Communication

Organizational Skills

Problem Solving

Customer Service

Education

Bachelor's Degree

Job description

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Executive Assistant, College of Engineering Dean’s Office

This position is a support position designed to assist the associate deans in the College of Engineering. Job responsibilities include monitoring the associate dean’s calendar and making sure they are getting to meetings and appointments on time, preparing documents, and confirming the details of meetings and other activities. Other responsibilities include assisting with the coordination and implementation of special events and greeting students, faculty, staff, and families that visit the student services area in the College of Engineering. This position is a problem-solving job where the executive assistant is responsible for solving and resolving issues that arise during the day. This position requires independence and judgement and it is expected that the person will take initiative both to manage and assist the associate deans and will understand how the team integrates with others to accomplish team objectives.

Primary Responsibilities include:
Scheduling: Manage the associate dean’s time effectively. Impact the quality, timeliness and effectiveness of the team through planning, organization and coordination.
Events, Meetings, and Agendas: Provide support and assistance to the associate deans for regular meetings and for special events.
Correspondence: Manage and proof correspondence, reports and other documents.
Office and Workload Management: Keep the office running smoothly with appropriate communication. Solves problems and proactively identifies solutions. May modify work practices and processes to achieve results or improve efficiency.
Student and Guest Relations: Ensure the smooth flow of student and guests inquires and requests to appropriate teams in student services and research.

Shift

Monday - Friday, 8:00 a.m. - 5:00 p.m.
This position requires reliable, onsite attendance.

Minimum Qualifications

Bachelor's degree or an equivalent combination of education and experience and at least 3 years of experience from which comparable knowledge and skills can be acquired is necessary.

Preferred Qualifications

Excellent verbal and written communication skills.
Effective interpersonal skills with a strong customer service focus.
High level of organizational skills
Exhibits a high-level of professionalism at all times.
Excellent attention to detail.
Ability to work independently and as part of a team.

Anticipated Hiring Range

Salary Range: $18.50 - $25.00 per hour
Grade: GGS-008
University Title: Executive Assistant
Internal applicants can determine their University title by accessing the Talent Profile tile in myHR.

Application Materials

MU application, Resume and Cover Letter

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/totalrewards/benefits .

To request ADA accommodations, please call the Director of Accessibility and ADA at 573-884-7278.