Executive Assistant CNO

NorthBay Healthcare Group; Fairfield (CA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Life, disability, and long-term care

Paid time off including vacation, sick

401(k) retirement plan with employer

Education reimbursement

Professional development and training

Employee Assistance Program

Wellness programs

Recognition programs

Shift differentials

Market-based compensation review

Job summary

NorthBay Health in California seeks an experienced Executive Assistant to provide high-level administrative support to the Vice President, Chief Nursing Officer, and hospital leaders. This role requires initiative, discretion, and the ability to manage complex schedules and confidential information.

The ideal candidate will demonstrate strong MS Office skills, typing speed, and independent judgment, with a track record of seamless coordination across departments.

Qualifications

• High school graduation or equivalent.
• Associates degree preferred.
• Courses in English, typing, transcribing and some knowledge of math.
• Notary Public Commission or completion of requirements within six months of hire.
• Minimum of three years in executive secretary position with progressively increased responsibility.

Responsibilities

• Support the Vice President, Chief Nursing Officer (CNO), hospital division directors and the administrative suite with advanced administrative activities.
• Work closely with the CNO on day-to-day operations and maintain confidentiality and professionalism.
• Independently manage complex tasks and compose accurate correspondence.
• Perform other duties as assigned.

Skills

Typing 60 wpm

Executive support

Independent work

Confidentiality

Education

High school diploma

Associate degree preferred

Courses in English, typing, transcribing, and basic math

Tools

MS Office

Outlook

Word

Excel

PowerPoint

Visio

Adobe

Job description

Job Description

At Northbay Health the Executive Assistant performs a wide range of advanced executive and administrative activities in support of the Vice President, Chief Nursing Officer (CNO), Hospital Division Directors/Managers and the Administrative Suite. This position works closely with the CNO in supporting day-to-day activities. This position reports directly to the CNO. This includes managing activities, working efficiently and collaboratively and independently with minimal supervision.

Job Description

At Northbay Health the Executive Assistant performs a wide range of advanced executive and administrative activities in support of the Vice President, Chief Nursing Officer (CNO), Hospital Division Directors/Managers and the Administrative Suite. This position works closely with the CNO in supporting day-to-day activities. This position reports directly to the CNO. This includes managing activities, working efficiently and collaboratively and independently with minimal supervision.

The Executive Assistant requires a high degree of initiative, independent judgment and critical thinking skills. Must be patient, flexible and extremely well organized with a high level of professionalism and confidentiality. Maintains competence in computer software. Performs other duties as assigned.

Qualifications

Education

• High school graduation or equivalent.
• Associates degree preferred.
• Courses in English, typing, transcribing and some knowledge of math.

Licensure

• Notary Public Commission or completion of requirements within six months of hire.

Experience

• Minimum of three years in executive secretary position with continually increased responsibility required.

Skills

• Type 60 wpm, shorthand and/or speed writing and transcription skills; mastery of MS Office.
• Demonstrated expertise on Microsoft Office and Outlook, Word, Excel, Power Point, Visio and Adobe.
• Ability to work independently on complex and confidential tasks, compose effective and accurate correspondence and deal with non-routine and complex tasks.
• Requires high level of independent decision making and problem solving.

Hours Of Work

• Full time, Monday - Friday. Start/finish times are variable based on business need.

About Us

Interpersonal Skills and Values

Demonstrates NorthBay Health's True North Values: Nurture Care, Own It, Respect Relationships, Build Trust, and Hardwire Excellence. These values guide behavior, accountability, teamwork, and commitment to high-quality patient care.

Why NorthBay Health

NorthBay Health is an independent, nonprofit health system serving the Napa, Solano, and Yolo County regions. We are expanding access to care across our communities through two acute-care hospitals, including a Level II Trauma Center and a Level III NICU maternity unit, along with a cancer center, urgent care locations, and a growing network of primary and specialty care clinics.

We provide advanced services in cardiovascular care, neuroscience, orthopedics, surgery, and outpatient specialties. NorthBay Health is nationally recognized for quality care, including Magnet with Distinction designation for nursing and multiple U.S. News and World Report high performing recognitions.

We are committed to being the trusted healthcare partner of choice and offer an environment where employees can grow, contribute meaningfully, and support the health of our communities.

NorthBay Health Benefits Options

• medical, dental, and vision insurance
• life, disability, and long-term care coverage
• paid time off including vacation, sick leave, holidays, and bereavement
• a 403(b) retirement plan with employer match
• education reimbursement for eligible roles
• professional development and training programs
• Employee Assistance Program
• wellness programs
• recognition programs
• shift differentials
• market-based compensation review and increases subject to approval and organizational performance

Compensation Structure

NorthBay Health uses a structured compensation framework. Staff-level positions use a step-based system (Steps 1-5) based on years of directly related experience, with Step 5 representing 20 or more years of experience in the role. Manager level and above positions are paid a fixed annual base salary and are eligible for a variable incentive compensation plan. Physician compensation is structured based on specialty and role requirements.

Remote Work Disclosure

NorthBay Health is primarily an onsite organization due to the nature of healthcare. Some roles may allow hybrid or remote work based on business needs.

Remote work is not supported in Washington, Ohio, Wyoming, North Dakota, Puerto Rico, the U.S. Virgin Islands, or outside of the United States.

Notice to Recruitment Agencies

NorthBay Health utilizes a managed service provider (MSP) for agency partnerships and is not currently engaging external recruiting firms outside of established agreements. We do not accept unsolicited resumes or third-party candidate submissions. Please do not contact NorthBay Health employees, leaders, physicians, or hiring managers regarding recruitment or job postings.

More Information

Visit NorthBay Health Careers for recruitment FAQs and additional information.