Executive Assistant - Chief Digital & Information Officer (CDIO)

Vertex Pharmaceuticals; Boston (MA); Hybrid; USD 75,000 - 90,000; Full time

Job summary

Vertex Pharmaceuticals is seeking an Executive Assistant to support its Chief Digital & Information Officer in Boston. This pivotal role involves complex calendar management, documentation preparation, and the ability to operate effectively within a fast-paced corporate environment, contributing to enhancing executive productivity. Candidates should possess a Bachelor’s degree and over seven years of high-level executive support experience, ideally within the Pharma or Technology sectors.

Benefits

Generous paid time off

Educational assistance programs

401(k) plan

Matching charitable donations

Commuting subsidy

Qualifications

• 7+ years of experience as an Executive Assistant supporting senior level executives.
• Experience in dynamic corporate environments is essential.
• Background in Pharma, Biotechnology, or Technology industries is a plus.

Responsibilities

• Manage calendar and schedule complex meetings for the SVP.
• Prepare meeting materials and maintain accurate administrative documents.
• Provide administrative support to the Global Information Services (GIS) team.

Skills

Communication skills

Attention to detail

Leadership

Judgment and discretion

Education

Bachelor’s Degree or equivalent experience

Tools

Microsoft Office

Excel

Power Point

Job description

Join to apply for the Executive Assistant - Chief Digital & Information Officer (CDIO) role at Vertex Pharmaceuticals

Join to apply for the Executive Assistant - Chief Digital & Information Officer (CDIO) role at Vertex Pharmaceuticals

Job Description

Vertex Pharmaceuticals Incorporated is looking to hire an Executive Assistant to support the Senior Vice President and Chief Digital & Information Officer (CDIO) in Boston, MA. This position is responsible for performing a variety of complex administrative duties for the SVP.

Job Description

Vertex Pharmaceuticals Incorporated is looking to hire an Executive Assistant to support the Senior Vice President and Chief Digital & Information Officer (CDIO) in Boston, MA. This position is responsible for performing a variety of complex administrative duties for the SVP.

The Executive Assistant must be a leader with proven experience in building collaborative relationships among his/her superiors, peers and subordinates. The successful candidate is a self- starter and able to understand the business priorities and work with little supervision. The candidate must have strong achievement drive, with an impeccable work ethic, able to provide full support for the SVP and enable him to maximize his productivity and time. The candidate must also have experience in operating within the “C-Suite” executives while covering responsibilities in that area.

Key Duties And Responsibilities

• Manages and maintains calendar management, requiring interaction with both internal and external executives and assistants, as well as consultants, to coordinate a variety of complex meetings and travel. Able to manage calendars across various Vertex offices and time zones
• Meets negotiated deadlines, demonstrating initiative and independence in completing tasks. Frequently meets and anticipates needs; consistently recognizes ways to offer additional support, completing tasks to satisfaction
• Manages administrative document preparation, file maintenance and storage with accuracy and in a timely manner. Utilizes expert administrative skills to create quality documentation and office systems; acts independently, with minimal supervision. Consistently produces high quality work
• Demonstrates proficiency in preparing meeting materials such as Power Point presentations, agendas, minutes, making reservations, planning dietary needs, scheduling travel arrangements, communicating essential information to participants, etc.
• Operates computer and other office equipment in preparation, editing and distribution of various administrative documents and correspondence. Exhibits high degree of computer knowledge and word processing skills to creatively, accurately and efficiently produce various documents especially Power Point
• Uses good judgment in setting work priorities, planning and organizing workload in the midst of many interruptions. Demonstrates ability to work with deadlines and handles emergent situations calmly
• Acts as confidential assistant, preserving the confidentiality of information related to the organization and staff. Assists with confidential and/or sensitive matters; provides explanation and support where needed
• Positively represents the team and Company to internal and external contacts, including company executives, Board members, potential business partners, and vendors
• Demonstrates poise and flexibility in a fast paced and dynamic environment. Able to prioritize and manage multiple projects simultaneously, and follows through on issues in a timely manner
• Knowledge and competence with personal computer to include multiple data bases, Excel, Power Point, and Microsoft Office
• Provide administrative support when possible to the Global Information Services (GIS) team
  
  

Knowledge And Skills

• Strong work ethic with high standards, exuding high energy and self confidence
• Demonstrates good judgment and discretion on a consistent basis
• A team player who is helpful and constructive, always interested in helping others succeed
• Has a flawless attention for details
• Ability to navigate and be successful in a fast-paced, highly-matrixed, dynamic work environment
• A desire to be part of a highly innovative company aimed at transforming the lives of people with serious diseases, their families and society
• Effective communication skills, both verbal and written
• Embody the Vertex Core Values of Uncompromising Commitment to Patients, Fearless Pursuit of Excellence, Innovation is Our Lifeblood, and “We” Wins
  
  

Education And Experience

• Bachelor’s Degree or equivalent experience
• 7+ years of experience as an Executive Assistant in a fast paced dynamic corporate environment supporting senior level executives
• Supporting leader(s) in Pharma, Biotechnology or Technology industries a plus
  
  

Pay Range

$0 - $0

Disclosure Statement

The range provided is based on what we believe is a reasonable estimate for the base salary pay range for this job at the time of posting. This role is eligible for an annual bonus and annual equity awards. Some roles may also be eligible for overtime pay, in accordance with federal and state requirements. Actual base salary pay will be based on a number of factors, including skills, competencies, experience, and other job-related factors permitted by law.

At Vertex, our Total Rewards offerings also include inclusive market-leading benefits to meet our employees wherever they are in their career, financial, family and wellbeing journey while providing flexibility and resources to support their growth and aspirations. From medical, dental and vision benefits to generous paid time off (including a week-long company shutdown in the Summer and the Winter), educational assistance programs including student loan repayment, a generous commuting subsidy, matching charitable donations, 401(k) and so much more.

Flex Designation

Hybrid-Eligible Or On-Site Eligible

Flex Eligibility Status

In this Hybrid-Eligible role, you can choose to be designated as:

• Hybrid: work remotely up to two days per week; or select
• On-Site: work five days per week on-site with ad hoc flexibility.
  
  

Note: The Flex status for this position is subject to Vertex’s Policy on Flex @ Vertex Program and may be changed at any time.

Company Information

Vertex is a global biotechnology company that invests in scientific innovation.

Vertex is committed to equal employment opportunity and non-discrimination for all employees and qualified applicants without regard to a person's race, color, sex, gender identity or expression, age, religion, national origin, ancestry, ethnicity, disability, veteran status, genetic information, sexual orientation, marital status, or any characteristic protected under applicable law. Vertex is an E-Verify Employer in the United States. Vertex will make reasonable accommodations for qualified individuals with known disabilities, in accordance with applicable law.

Any applicant requiring an accommodation in connection with the hiring process and/or to perform the essential functions of the position for which the applicant has applied should make a request to the recruiter or hiring manager, or contact Talent Acquisition at [e-mail]

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

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