Executive Assistant CEO

Orveon Global; New York (NY); Hybrid; USD 90,000 - 150,000; Full time

Benefits offered by this job

Hybrid First Model

Work From Anywhere

Complimentary Products

Professional Development

Community Engagement

Job summary

Orveon Global in New York seeks an Executive Assistant to the CEO and Chairman to act as a trusted strategic partner, managing global calendars, travel, board materials, and communications with discretion and professionalism.

You will coordinate with the Executive Committee and Board, prepare briefings, and support governance processes while delivering seamless executive coverage and maintaining strong relationships across the organization.

Qualifications

• 8+ years of experience supporting C-suite executives or Board chairs.
• Experience supporting Board-related activities and governance processes.
• Exceptional calendar management and executive prioritization skills.
• Ability to handle highly confidential information with discretion.
• Strong written and verbal communication across levels.

Responsibilities

• Manage and optimize highly complex global calendars for the CEO and Chairman, balancing internal priorities, Board commitments, investor engagements, customer meetings, and external obligations.
• Coordinate all domestic and international travel arrangements, including flights, hotels, ground transportation, itineraries, visas, and meeting logistics.
• Prepare travel briefs and materials to ensure executives are prepared for meetings and events.
• Draft, edit, and prepare correspondence, presentations, and meeting materials for the CEO and Chairman.
• Maintain professional communication and strong working relationships across the organization.

Skills

Calendar management

Executive presence

Board governance

Discretion & confidentiality

Stakeholder coordination

Communication

Outlook/Teams/Zoom

Problem solving

Tools

Outlook

Microsoft Teams

Zoom

PowerPoint

Excel

Job description

About Us

Orveon is a new kind of beauty company on a powerful mission: to change the way the world thinks about beauty. We dare to do things differently — pushing boundaries with purpose, inspiring creativity, and moving with intention in everything we do.

We are a collective of three premium and prestige beauty brands: bareMinerals, BUXOM, and Laura Mercier. With offices in New York, London, Singapore and Columbus, we combine the energy of an entrepreneurial spirit with the scale and ambition to change the way the world thinks about beauty.

Our culture is built on our IMPACT values — Innovative, Motivated, Passionate, Accountable, Collaborative, and Thoughtful. These aren't just words; they define how we show up for each other, for our brands, and for the world around us. We gain strength from our differences and believe that progress happens when we move as one. We are proud to offer a hybrid work model to support the work‑life balance of our teams, and we are committed to fostering an inclusive, agile environment where everyone can thrive.

About the Role

The Executive Assistant to the CEO & Chairman serves as a trusted strategic partner, providing seamless administrative and operational support to Orveon's Chief Executive Officer and Chairman of the Board. This role is responsible for managing complex global calendars, travel logistics, board‑related activities, communications, and executive priorities while representing the CEO and Chairman with the highest level of professionalism, discretion, and confidentiality.

The Executive Assistant acts as a key liaison across the Executive Committee, Board of Directors, investors, external stakeholders, and the broader organization, ensuring effective coordination and execution of business priorities. This individual works closely with the Executive Assistant team to provide exceptional support and a consistent executive experience across the organization.

Primary Responsibilities

Executive Support

• Manage and optimize highly complex global calendars for the CEO and Chairman, balancing internal priorities, Board commitments, investor engagements, customer meetings, and external obligations.
• Proactively identify scheduling conflicts, anticipate business needs, and recommend solutions to maximize executive effectiveness and time management.
• Coordinate and manage all domestic and international travel arrangements, including flights, hotels, ground transportation, itineraries, visas, and meeting logistics.
• Prepare detailed travel itineraries and briefing materials to ensure executives are fully prepared for meetings and events.
• Organize and submit executive expense reports accurately and in a timely manner.

Board & Stakeholder Management

• Serve as a primary liaison between management, the Board of Directors, and external stakeholders on behalf of the CEO and Chairman.
• Coordinate Board meetings, committee meetings, leadership reviews, and related logistics, including agendas, materials, presentations, and follow‑up actions.
• Support governance‑related activities and maintain confidentiality of highly sensitive Board and company information.
• Coordinate with external organizations, investors, advisors, and Board affiliations to ensure alignment with business priorities and avoid scheduling conflicts.

Executive Operations & Communication

• Partner closely with the Executive Committee and senior leaders to coordinate meetings, strategic initiatives, and key business deliverables.
• Exercise sound judgment in prioritizing requests, managing competing demands, and escalating issues when appropriate.
• Draft, edit, and prepare correspondence, presentations, reports, and meeting materials on behalf of the CEO and Chairman.
• Maintain professional communication and strong working relationships across all levels of the organization.

Team Collaboration & Office Support

• Collaborate closely with the Executive Assistant team to ensure seamless executive coverage, information sharing, and support across leadership.
• Provide backup support for executive scheduling and administrative needs as required.
• Assist in planning and coordinating leadership meetings, Board meetings, offsites, town halls, and company events.
• Support office operations as needed in partnership with the broader EA team.

Additional Responsibilities

• Work closely with Finance to facilitate invoice approvals, purchase orders, and other administrative processes requiring executive review.
• Handle highly confidential information with discretion and professionalism.
• Perform additional duties and special projects as assigned.

Qualifications & Competencies

• 8+ years of experience supporting C‑suite executives, CEOs, Board Chairs, or senior leadership teams in a fast‑paced corporate environment.
• Demonstrated experience supporting Board‑related activities and executive governance processes.
• Exceptional calendar management and executive prioritization skills.
• Strong understanding of executive presence and ability to professionally represent the CEO and Chairman internally and externally.
• Proven ability to handle highly confidential and sensitive information with discretion and sound judgment.
• Expert proficiency in Outlook, Microsoft Teams, Zoom, PowerPoint, Excel, and related productivity tools.
• Outstanding verbal and written communication skills.
• Exceptional organizational skills and meticulous attention to detail.
• Ability to anticipate needs, solve problems proactively, and operate independently.
• Strong relationship‑building skills with the ability to collaborate effectively across functions and levels.
• Positive, flexible, and service‑oriented mindset with a commitment to excellence.

What Orveon Offers You

You are a creator of Orveon's success and your own. This is a rare opportunity to share your voice, accelerate your career, drive innovation and fostering growth. We’re a human‑sized company so your work will have a big impact on the organization. We invest in the well‑being of our Orveoners – both personally and professionally and provide tailored benefits to support all of you, such as:

• Hybrid First Model – 3 days per week in office, balancing virtual and face‑to‑face interactions.
• Work From Anywhere – Freedom to work six (6) weeks annually from the location of your choice.
• Complimentary Products – Free and discounted products on new releases and fan‑favorites.
• Professional Development – Exposure to senior leadership, learning and development programs, and career advancement opportunities.
• Community Engagement – Volunteer opportunities in the communities in which we live and work.