Executive Assistant (Cambridge)

QurAlis; Cambridge (MA); On-site; USD 60,000 - 80,000; Full time

Job summary

A biotechnology company in Cambridge, MA seeks an Executive Assistant to provide critical support to C-suite executives. The role involves calendar management, scheduling meetings, and handling confidential information, requiring 2-5 years of relevant experience and strong organizational skills. This is an exciting opportunity to thrive in a dynamic, high-growth environment.

Qualifications

• Minimum 2-5 years of experience as an Executive Assistant.
• Ability to manage multiple calendars effectively.
• Strong discretion in handling confidential information.

Responsibilities

• Provide seamless support to executives including scheduling and travel.
• Coordinate meetings and manage departmental paperwork.
• Assist in creating a welcoming environment for visitors.

Skills

Organizational skills

Ability to maintain confidentiality

Problem-solving skills

Proactive communication

Tech-savviness

Tools

Word

Excel

PowerPoint

Job description

About the Company

At QurAlis, we are neuro pioneers on a quest to cure, boldly seeking to translate scientific breakthroughs into powerful precision medicines. We work collaboratively with a relentless pursuit of knowledge, precise attention to craft, and compassion to discover and develop medicines that have the potential to transform the lives of people living with neurodegenerative and neurological diseases. QurAlis is the leader in the development of precision therapies for amyotrophic lateral sclerosis (ALS). In addition to ALS, QurAlis is advancing a robust precision medicine pipeline to bring effective disease-modifying therapeutics to patients suffering from severe diseases defined by genetics and clinical biomarkers.

Summary of Position

QurAlis is growing and we are seeking an outstanding Executive Assistant to join our team in Cambridge, MA. This person will be responsible for providing comprehensive support to several executives at QurAlis. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions with a high level of professionalism and confidentiality.

Responsibilities

• Provide seamless support to the Chief Medical Officer, Head of Development, and Head of Regulatory. Including but not limited to calendaring and high level of (calendar) conflict management, handle scheduling for offsite meetings and travel, as well as completing expense reports.
• Coordinate meetings, seminars series, speaking engagements, and conferences, and schedule and manage travel on behalf of the executives (both national & international).
• Prepare and process departmental paperwork, including non-routine correspondence, complex presentations, contracts, and detailed reports including expense reports.
• Work closely with the administrative team to ensure all executive team needs are aligned.
• Greet and assist outside visitors who are meeting with QurAlis executives and create a welcoming environment.
• Ensure team meetings and logistics are set up including agenda and materials preparation, appropriate meals, conference room equipment, supplies, etc.
• Send out pre-approved Company communications on behalf of leaders as needed.
• Other projects / duties as assigned for the overall benefit of the organization.

Requirements

• Minimum 2-5 years of experience as an Executive Assistant.
• Ability to execute work with diversity, equity, and inclusion lens.
• Strong organizational skills and ability to manage multiple calendars at one time.
• Ability to maintain a high level of integrity and discretion in handling confidential information.
• Ability to problem solve and offer effective solutions.
• Ability to complete high volume of tasks and projects with little or no guidance.
• Ability to multi-task between Executive Assistant and additional duties.
• Thrive in an intense, do-it-yourself, start-up environment.
• Be able to effectively communicate with C-suite leaders and administrative team.
• Be proactive in nature.
• Work collaboratively with the entire team.
• Intermediate+ Word, Excel, and PowerPoint skills.
• Tech savvy is a plus.

Please send resume with cover letter to [e-mail]

QurAlis is committed to equal employment opportunity and non-discrimination for all employees and qualified applicants without regard to a persons race, color, gender, age, religion, national origin, ancestry, disability, veteran status, genetic information, sexual orientation or any characteristic protected under applicable law. QurAlis will make reasonable accommodations for qualified individuals with known disabilities, in accordance with applicable law.