Executive Assistant at Association Hero

HipHopTune Media; United States; Remote; USD 55,000 - 75,000; Full time

Job description

Association Hero, a leading provider of career center software, is looking for an experienced and driven Executive Assistant to join their team remotely. If you’re ready to excel in a dynamic role, this opportunity is for you.

About the Company

At Association Hero, we empower professional and trade associations to become the premier source for industry jobs. Through our innovative Careerplex platform, we help associations create, manage, and grow user-friendly career centers that effectively connect job seekers with employers. Our tailored solutions for employer branding and talent sourcing go beyond just filling roles—we focus on building vibrant and engaged communities.

Position: Executive Assistant

Salary: $55,000 to $75,000 per year

Job Type: Full Time

Location: Remote (USA)

About the Role

Association Hero offers Careerplex, a cutting-edge career center platform designed to enhance member engagement and drive non-dues revenue for trade and professional associations. Our platform transforms associations into the go-to destination for industry-specific job opportunities, providing a modern user experience with advanced features such as real-time chat and applicant tracking.

As a startup disrupting a traditional space, we’re able to take bold, strategic risks while maintaining the agility to iterate quickly. We operate fully remotely with minimal travel, focusing on operational excellence, stakeholder management, and strategic leadership rather than routine calendar management.

This role is perfect for a proactive, tech-savvy professional who thrives in a fast-paced environment and is eager to embrace challenges and grow.

Main Duties

• Maintain a comprehensive understanding of our evolving business model, product, and customer profiles.
• Handle sensitive and confidential information with the utmost discretion.
• Serve as the primary point of contact between the executive and external stakeholders, handling inquiries and responding on behalf of the executive when needed.
• Gather and prepare information for discussions and meetings to ensure thorough and informed conversations.
• Prepare client-facing presentation materials.
• Attend internal and external meetings to capture and distribute notes, key takeaways, action items, and deliverables.
• Proactively track and follow-up on projects and tasks to ensure timely completion of projects.
• Perform various administrative tasks for the business, including invoicing clients and preparing financial reports.
• Assist with ad-hoc tasks and projects, collaborating with team members and external stakeholders as necessary.

Qualifications

• High level of integrity, professionalism and ethical standards.
• Detail oriented with excellent organizational and time management skills.
• Dependable with a strong work ethic, sense of urgency and ability to adapt and work effectively in a dynamic environment.
• Tech-savvy, adept at identifying and quickly becoming proficient with the appropriate technology to alleviate a need within the business.
• Proactive and intrinsically motivated.
• 2-4 years of experience in an administrative/operational role in a professional setting.
• Bachelor’s degree or higher.
• $55,000-$75,000 per year commensurate with skills and experience.
• Health and dental coverage.
• Unlimited paid time off.
• ESOP.

Required Documents

• CV/Resume

Application Process

Interested and qualified candidates should kindly CLICK HERE to apply