EXECUTIVE ASSISTANT – Apply now

CforC; Phoenix (AZ); On-site; USD 50,000 - 70,000; Full time

Job summary

Cforc is seeking an Executive Assistant to provide comprehensive administrative, organizational, and communication support to the President and Media Director. This role requires exceptional organizational skills, discretion, and professionalism.

The ideal candidate will manage scheduling, coordinate meetings, and support donor relations. You will assist with media initiatives and maintain effective communication across departments. A strong emphasis on aligning with the mission of Cforc is essential.

Qualifications

• Exceptional organizational and time-management skills.
• Strong attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Highly responsive and reliable.

Responsibilities

• Manage and maintain the President’s calendar and scheduling.
• Coordinate meetings and prepare agendas.
• Track invoices and financial records.
• Support media director with event coordination.

Skills

Organization skills

Communication skills

Attention to detail

Time management

Professionalism

Multitasking

Job description

Location: Phoenix, Arizona

Position Type: Full-Time

Salary: Based on Experience

About Catholics for Catholics: founded in 2022, a nonprofit organization dedicated to the evangelization of this great nation through public prayer, powerful media, and strategic political action.

Position Overview

Executive Assistant to the President and Media Director, providing comprehensive administrative, organizational, and communication support. Requires discretion, professionalism, responsiveness, and ability to manage multiple priorities efficiently.

Key Responsibilities

Executive & Administrative Support

• Manage and maintain the President’s calendar, agenda, and scheduling.
• Coordinate meetings, prepare agendas, take minutes, and follow up on action items.
• Attend meetings as required and assist with reports and documentation.
• Handle bookings, travel arrangements, and logistics.

Operations & Financial Tracking

• Track invoices, payments, and basic financial records.
• Maintain organized filing systems (digital and physical).
• Assist with internal reporting and documentation.

Donor & Supporter Relations

• Provide assistance and communication support to donors and supporters.
• Help manage donor correspondence and follow-ups.
• Coordinate scheduling and communications related to donor engagement.

Communications, PR & Media Support

• Support the Media Director with event coordination and logistics.
• Assist with email marketing efforts, including scheduling and list coordination.
• Help draft and distribute press releases, announcements, and internal communications.
• Coordinate communications related to events, campaigns, and public initiatives.

General Support

• Serve as a central point of communication across departments.
• Anticipate organizational needs and proactively address priorities.
• Perform additional tasks and projects as assigned to support the mission.

Qualifications & Skills

• Exceptional organizational and time‑management skills.
• Strong attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Highly responsive, reliable, and responsible.
• Ability to multitask and prioritize in a fast‑paced environment.
• Discretion and professionalism in handling sensitive and confidential information.
• Ability to work independently and collaboratively.
• Alignment with the mission and values of Catholics for Catholics.

Preferred Experience

• Experience as an executive assistant or in nonprofit administration.
• Familiarity with donor relations, email marketing, PR, or media coordination.
• Experience supporting events, communications, or outreach initiatives.
• Social media management.

Additional Notes

This position may encompass additional duties as organizational needs evolve.