Executive Assistant, Annapurna Labs, AWS

Amazon; Cupertino (CA); On-site; USD 100,000 - 125,000; Full time

Job summary

An established industry player is seeking a dedicated and organized individual to support its leadership team in a dynamic environment. This role emphasizes multitasking and attention to detail while managing complex schedules and events. The ideal candidate will thrive in ambiguity, demonstrating initiative and professionalism in all interactions. With opportunities for special projects and long-term career growth, this position is perfect for someone looking to make a significant impact while building strong professional relationships. Join a forward-thinking company that values diversity and inclusion in the workplace.

Qualifications

• 5+ years of experience supporting senior leadership.
• Expertise in managing complex calendars and travel logistics.

Responsibilities

• Support leadership with scheduling and event planning.
• Coordinate logistics for meetings and team activities.

Skills

Organizational Skills

Attention to Detail

Multitasking

Time Management

Communication Skills

Job description

Annapurna Labs, Inc, the silicon innovation arm of Amazon Web Services, is seeking a dedicated, multitasking and customer-obsessed individual to support our growing U.S. organization. This role requires superior attention to detail, the ability to meet tight deadlines, great organizational skills, and the ability to juggle multiple critical requests. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior professionals inside and outside the company is important. The successful candidate will possess the ability to handle complex scheduling of meetings, travel, events, and tasks across multiple groups with little to no guidance, and with the ability to operate successfully in ambiguity.

Working in a highly ambiguous environment, you will demonstrate initiative, complete tasks and projects quickly, and proactively take action without having to know the total picture. You will learn organizational structures and objectives of the teams you support, as well as build a strong internal network. You will apply a superior attention to detail, great organizational skills, and the ability to meet tight deadlines and juggle multiple critical requests while maintaining flexibility, a sense of humor, and most importantly, grace under pressure. Over time, you will build deep and trusting professional relationships with the leaders and their teams, which will blossom into strong partnerships that provide opportunity for special projects with increased responsibility and long-term career growth.

Key job responsibilities

1. Supporting the leadership team across sites
2. Proactively coordinate and engage with leadership in planning and organizing events, activities and calendars
3. Manage complex calendar and scheduling requirements; ability to work with other assistants
4. Act as a liaison for the team across Annapurna sites, especial attention to time-zones and global holidays
5. Drive key team activities, such as staff meeting agendas, all-hands meetings, and customer engagements
6. Manage group logistics, travel, and expense reporting

BASIC QUALIFICATIONS

- 5+ years of senior level leadership support experience
- Experience with executive level calendar management
- Experience with domestic or international travel coordination

PREFERRED QUALIFICATIONS

- 7+ years of senior level leadership support experience
- Experience in a fast-paced, high-tech company
- Experience designing processes to maximize efficiency

Amazon is committed to a diverse and inclusive workplace. Amazon is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.