Executive Assistant and Office Administrator

Auberge Resorts; Bethesda (MD); On-site; USD 80,000 - 120,000; Full time

Job summary

Auberge Resorts, un collection d'hôtels de luxe, recherche un Executive Assistant and Office Administrator pour fournir un soutien administratif et gérer les activités de bureau. Le candidat idéal aura au moins 2 ans d'expérience, d'excellentes compétences en communication et la capacité de multitâche. Ce rôle essentiel implique de gérer les relations internes et externes tout en maintenant un niveau d'organisation exceptionnel.

Benefits

Programme d'avantages médicaux, dentaires et de vision

Correspondance de l'employeur pour 401k

Programme de séjour à l'hôtel pour les employés

Qualifications

• Minimum de 2 ans d'expérience dans un rôle administratif.
• Compétences excellentes en communication (téléphone, e-mail, en personne).
• Expérience en hôtellerie/univers de luxe un plus.

Responsibilities

• Agir en tant que point de contact parmi les équipes exécutives et les partenaires externes.
• Gérer l'agenda du directeur général et prendre des minutes de réunion.
• Effectuer des tâches administratives comme le maintien des fichiers et l'organisation des documents.

Skills

Communication

Multitasking

Tools

Google platform

Job description

Company Description

Auberge Resorts Collection is a portfolio of extraordinary hotels, resorts, residences, and private clubs. While each property is unique, all share a crafted approach to luxury and bring the soul of the locale to life through captivating design, exceptional cuisine, and spas, and gracious yet unobtrusive service. With 30 hotels and resorts across three continents, Auberge invites guests to create unforgettable stories in some of the world’s most desirable destinations. Please visit aubergeresorts.com to learn more about our Collection.

Job Description

As a super detailed and organized individual, the Executive Assistant and Office Administrator is responsible for providing first-level support, assisting in daily office needs, and managing the property’s general administrative activities.

• Act as the point of contact among executives, team members, and other external partners
• Fully understand the roles and responsibilities of each Executive team member
• Answer phone inquiries, direct calls and provide basic property information
• Greet visitors, setting them up with refreshments and ensuring they are comfortable should they have to wait
• Perform clerical duties such as; maintaining files, organizing documents, maintaining contacts etc.
• Arrange travel, accommodation, itineraries, and all correspondence related to travel arrangements
• Take meeting minutes during events such as ownership meetings, executive meetings, luncheons or dinners
• Maintain the office equipment via third-party vendors and order supplies to ensure the office is stocked appropriately
• Schedule and manage the General Manager/ Regional Vice President’s calendar
• Complete expense reports
• Exercise discretion and confidentiality with sensitive company information
• Prepare daily VIP report and prepare VIP amenities

Qualifications

• Minimum of 2 years experience in an Administrative or Assistant role
• Experience with all aspects of the Google platform
• Excellent communication skills (via phone, email and in-person)
• Ability to multitask at all times
• Luxury Hotel and/or Hospitality operations experience a plus

Additional Information

Auberge Resorts Collection is a portfolio of extraordinary hotels, resorts, residences, and private clubs. While each property is unique, all share a crafted approach to luxury and bring the soul of the locale to life through captivating design, exceptional cuisine and spas, and gracious yet unobtrusive service. With hotels and resorts across three continents, Auberge invites guests to create unforgettable stories in some of the world’s most desirable destinations. Please visit aubergeresorts.com to learn more about our Collection. Follow us on Instagram, TikTok, Linkedin, Facebook and Pinterest: @AubergeResorts and #AlwaysAuberge.

The Executive Assistant and Office Administrator offers a base salary range of $80,000-$120,000 plus a comprehensivemedical, dental, vision and voluntary benefits, 401k employer match, employer paid life insurance, employee assistance program and a team member hotel stay program.

Auberge Resorts LLC is an Equal Opportunity Employer, M/F/D/V. Auberge Resorts LLC provides equal employment opportunities (EEO) to all team members and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Auberge Resorts LLC complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.